Attendance Trends Graphing

This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

Video How-to

Attendance Trends Graphing video

Menu Location

Attendance> Trends> Attendance Trends Graphing

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - You can choose individual student(s).

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Skip Codes - The codes listed in this field will be skipped when counting the absences for the student.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Ed:

All - Select to view all students.

Sped Only - Select to view sped only students.

Non Sped - Select to view non sped students.

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Ok - Click to continue.

Main

Column Headers

Codes – The number associated with the attendance code for posting attendance.

Description – A description that corresponds with the code number.

E – Total number of Excused absences recorded for the selected date range.

U – Total number of Unexcused absences recorded for the selected date range.

O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other

Total – Total number of students with this particular absence code

Percent – Percentage of the total number of students with this particular absence code

Graph Options

Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

Date Option – Review results by the Month or by the Week

Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

Absence Type – Transactions (Number of transactions) or Days (Number of Days)

Graph Type

• Gender

• Special Education

• Grade

• Time Span in number of days

• Site--School Site

• Time of Day - Hour of the day

• Day of Week

• 3 Year - gives data for a 3 Year Span using the same date span

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

To print the chart

Click the print button at the bottom of the screen.

A popup will appear with several print versions available. The PDF version is the default and is preferred.

Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.

A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.

After the chart prints, close the print preview window.

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