Difference between revisions of "Attendance Trends Graphing"

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__NOTOC__
 
__NOTOC__
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'''This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.'''
 +
 
===Video How-to===
 
===Video How-to===
 
[[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]]
 
[[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]]
  
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=== How-to ===
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==Menu Location==
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'''This program will let you to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.'''
 
  
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==Menu Location==
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Attendance> Trends> Attendance Trends Graphing
  
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[[File:trendsmenu.png]]
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==Setup Options==
  
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[[File:mb795.png]]
  
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On the left navigation panel, select '''Attendance''' > '''Trends'''' > ''Attendance Trends Graphing
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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==Setup Options==
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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[[File:trendssetup.png]]
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Students''' - You can choose individual student(s).
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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all schools in your district.
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'''Skip Codes''' - The codes listed in this field will be skipped when counting the absences for the student.
  
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Ok''' - Click to continue
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'''Special Ed:'''
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view sped only students.
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'''Non Sped''' - Select to view non sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view 504 only students.
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'''Non 504''' - Select to view Non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view LEP only students.
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 +
'''Non LEP''' - Select to view Non LEP students.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
'''Ok''' - Click to continue.
  
 
==Main==
 
==Main==
  
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[[File:trendsmain.png]]
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[[File:mb796.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Codes''' – The number associated with the attendance code for posting attendance.
 +
 
 +
'''Description''' – A description that corresponds with the code number.
 +
 
 +
'''E''' – Total number of Excused absences recorded for the selected date range.
 +
 
 +
'''U''' – Total number of Unexcused absences recorded for the selected date range.
 +
 
 +
'''O''' – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other   
  
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'''Column Headers'''
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'''Total''' – Total number of students with this particular absence code
  
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'''Percent''' – Percentage of the total number of students with this particular absence code
  
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For other columns not listed in the common column list:
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===Graph Options===
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*'''Codes''' – The number associated with the attendance code for posting attendance.
 
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*'''Description''' – A description that corresponds with the code number.
 
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*'''E''' – Total number of Excused absences recorded for the selected date range.
 
−
*'''U''' – Total number of Unexcused absences recorded for the selected date range.
 
−
*'''O''' – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other   
 
−
*'''Total''' – Total number of students with this particular absence code
 
−
*'''Percent''' – Percentage of the total number of students with this particular absence code
 
  
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'''Graph Options'''
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'''Graph Style''' – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).
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*'''Graph Style''' – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).
 
  
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*'''Date Option''' – Review results by the Month or by the Week  
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'''Date Option''' – Review results by the Month or by the Week  
  
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*'''Unit Type''' – Counts (Number of Transactions) or Percent (Percentage of Transactions)
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'''Unit Type''' – Counts (Number of Transactions) or Percent (Percentage of Transactions)
  
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*'''Absence Type''' – Transactions (Number of transactions) or Days (Number of Days)
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'''Absence Type''' – Transactions (Number of transactions) or Days (Number of Days)
  
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*'''Graph Type'''  
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'''Graph Type'''  
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*:Gender
 
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*:Ethnicity
 
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*:Special Education
 
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*:Grade
 
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*:Time Span in number of days
 
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*:Site--School Site
 
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*:Time of Day - Hour of the day
 
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*:Day of Week
 
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*:3 Year - gives data for a 3 Year Span using the same date span
 
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
  
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*'''Gender'''
  
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'''To Print'''
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*'''Special Education'''
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:There are two options for printing
 
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:#Printing the chart
 
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:#Printing the graph
 
  
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:'''To print the chart'''
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*'''Grade'''
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::* Click the print button at the bottom of the screen.
 
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::*A popup will appear with several print versions available. The PDF version is the default and is preferred.
 
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::*Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
 
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::*A printer icon will appear at the bottom of the preview. Click the printer icon.
 
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::*Then click the printer button at the top of the preview.
 
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::*After the chart prints, close the print preview window.
 
  
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:'''To print the graph'''
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*'''Time Span in number of days'''
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::*Above the 'Graph Style selection' there is a small printer icon. Click this icon to get a preview of the graph.
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::*This preview will appear on the left of the screen.  
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*'''Site--School Site'''
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::*Another printer icon will appear at the bottom of the preview. Click this printer icon.  
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::*Click the printer button at the top of the preview.  
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*'''Time of Day - Hour of the day '''
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::*After the graph prints, close the print preview window.
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*'''Day of Week'''
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*'''3 Year - gives data for a 3 Year Span using the same date span'''
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:sch9.png]]
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 +
'''Setup''' - Click to go back to the Setup box.
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 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
'''To print the chart'''
 +
 
 +
Click the print button at the bottom of the screen.  
 +
 
 +
A popup will appear with several print versions available. The PDF version is the default and is preferred.
 +
 
 +
Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.  
 +
 
 +
A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.  
 +
 
 +
After the chart prints, close the print preview window.
  
  
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[[Attendance|'''Attendance''' Main Page]]
 
[[Attendance|'''Attendance''' Main Page]]
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----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:40, 6 June 2024

This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

Video How-to

Attendance Trends Graphing video

Menu Location

Attendance> Trends> Attendance Trends Graphing

Setup Options

Mb795.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - You can choose individual student(s).

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Skip Codes - The codes listed in this field will be skipped when counting the absences for the student.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Ed:

All - Select to view all students.

Sped Only - Select to view sped only students.

Non Sped - Select to view non sped students.

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Ok - Click to continue.

Main

Mb796.png

Column Headers

Codes – The number associated with the attendance code for posting attendance.

Description – A description that corresponds with the code number.

E – Total number of Excused absences recorded for the selected date range.

U – Total number of Unexcused absences recorded for the selected date range.

O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other

Total – Total number of students with this particular absence code

Percent – Percentage of the total number of students with this particular absence code

Graph Options

Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

Date Option – Review results by the Month or by the Week

Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

Absence Type – Transactions (Number of transactions) or Days (Number of Days)

Graph Type

  • Gender
  • Special Education
  • Grade
  • Time Span in number of days
  • Site--School Site
  • Time of Day - Hour of the day
  • Day of Week
  • 3 Year - gives data for a 3 Year Span using the same date span

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


To print the chart

Click the print button at the bottom of the screen.

A popup will appear with several print versions available. The PDF version is the default and is preferred.

Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.

A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.

After the chart prints, close the print preview window.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki