Difference between revisions of "Suspension Attendance Audit All"

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'''This document provides instructions on how to generate a list of conflicts between attendance and ISS/OSS records.'''
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__NOTOC__
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'''This program will generate a list of conflicts between attendance and ISS/OSS records.'''
  
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==Menu Location==
  
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#Select '''Attendance''' from program area on the left of the screen.
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'''Attendance''' > '''Lists''' > '''Suspension Attendance Audit All'''.
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#Select '''Lists'''.
 
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#Under Lists, select '''Suspension Attendance Audit All'''.
 
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#The '''Setup Box''' will appear on the screen.
 
  
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==Setup Option==
  
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'''Setup Box Option'''
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[[File:suspensionsetup.png]]
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:*Verify '''Year, District, and School'''. These default values are based on your security settings.
 
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:*Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
 
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:*Click the check box for Active Only. If you leave this box unchecked, students that have exited your school will be listed on the report.
 
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:*Enter the '''From Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
 
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:*Enter the '''To Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
 
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:*Select whether or not to '''Show Remote Only'''.
 
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:**If your school does NOT offer any remote classes, this feature does not apply.
 
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:**As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
 
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:*Click '''Ok''' to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Instructions continued:'''
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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#This program will provide two types of information on two different screens:
 
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#::*'''Unposted''': Discipline records for suspensions (ISS or OSS) will be listed for which there are no non-attendance records in the attendance file. You can use this program to post these non-attendance.
 
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#::*'''Errors''': Discipline records that are identified as having some sort of error such as absence record with incorrect absence code, no discipline record for absence code in attendance file, student leave date before absentee record date or student entry date is after absentee record date.
 
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#On the '''Unposted''' screen, click the '''Post Attendance''' button to create the attendance record(s) that are missing.
 
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#On the '''Errors''' screen if there is a '''red D''' in the right column on the '''Errors''' screen, you can click in the cell to delete the attendance record. After clicking in the red cell, you will get a '''confirmation''' popup. Respond appropriately; either '''Ok''' or '''Cancel'''.
 
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#Review the error description on the report to decide what needs to be changed in the discipline file. You cannot edit the discipline records here. You must correct these in the discipline posting program.
 
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code.
  
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'''Print'''
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'''From Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
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#Either list can be printed.
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#'''To print either screen''' To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''To Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to the user's school from another school in the district will be listed in addition to regular students.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:suspensionmain.png]]
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===Column Headers===
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'''Student Name''' - Student's full name
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'''SIDNO''' - Student's identification number
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'''Grade''' - Student's grade of enrollment
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'''Homeroom''' - Student's homeroom teacher's name
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'''EDate''' - Student's entry date into the school
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'''LDate''' - Student's leave date out of the school
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'''School''' - Student's discipline school site number
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'''Type''' - Student's type of suspension
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'''Start''' - The first day the student will not be at school
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'''Return''' - Date the student is allowed to return to the school
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
 
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This program will provide two types of information on two different screens:
 +
 
 +
'''Unposted''' - Discipline records for suspensions (ISS or OSS) will be listed for which there are no non-attendance records in the attendance file. You can use this program to post these non-
 +
 
 +
attendance.  Unposted screen, click the '''Post Attendance''' button to create the attendance record(s) that are missing.
 +
 
 +
[[File:unposted.png]]
 +
 
 +
'''Errors''' - Discipline records that are identified as having some sort of error such as absence record with incorrect absence code, no discipline record for absence code in attendance file,
 +
 
 +
student leave date before absentee record date or student entry date is after absentee record date.  Errors screen, if there is a '''red D''' in the right column on the '''Errors''' screen, the user
 +
 
 +
can click in the cell to delete the attendance record. After clicking in the red cell, you will get a '''confirmation''' popup. Respond appropriately; either '''Ok''' or '''Cancel'''.
 +
 
 +
Review the error description on the report to decide what needs to be changed in the discipline file. The user cannot edit the discipline records here. They must be corrected these in the discipline posting program.
 +
 
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==Bottom==
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[[File:suspensionbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
 
 +
 
 +
----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:21, 5 June 2024

This program will generate a list of conflicts between attendance and ISS/OSS records.

Menu Location

Attendance > Lists > Suspension Attendance Audit All.

Setup Option

Suspensionsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code.

From Date using either the month/day/year fields or the calendar icon to the right of the year field.

To Date using either the month/day/year fields or the calendar icon to the right of the year field.

Show Remote Scheduled - If this box is checked, then those students who come to the user's school from another school in the district will be listed in addition to regular students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Suspensionmain.png

Column Headers

Student Name - Student's full name

SIDNO - Student's identification number

Grade - Student's grade of enrollment

Homeroom - Student's homeroom teacher's name

EDate - Student's entry date into the school

LDate - Student's leave date out of the school

School - Student's discipline school site number

Type - Student's type of suspension

Start - The first day the student will not be at school

Return - Date the student is allowed to return to the school

To find definitions of commonly used column headers, follow this link: Common Column Headers.


This program will provide two types of information on two different screens:

Unposted - Discipline records for suspensions (ISS or OSS) will be listed for which there are no non-attendance records in the attendance file. You can use this program to post these non-

attendance. Unposted screen, click the Post Attendance button to create the attendance record(s) that are missing.

Unposted.png

Errors - Discipline records that are identified as having some sort of error such as absence record with incorrect absence code, no discipline record for absence code in attendance file,

student leave date before absentee record date or student entry date is after absentee record date. Errors screen, if there is a red D in the right column on the Errors screen, the user

can click in the cell to delete the attendance record. After clicking in the red cell, you will get a confirmation popup. Respond appropriately; either Ok or Cancel.

Review the error description on the report to decide what needs to be changed in the discipline file. The user cannot edit the discipline records here. They must be corrected these in the discipline posting program.

Bottom

Suspensionbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki