Difference between revisions of "Student Attendance Summary by Code"

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'''These instructions will show you how to generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.'''
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'''This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.'''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:stattendmenu.png]]
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'''Attendance''' > '''Lists''' > '''Student Attendance Summary by Code'''.
  
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==Setup Options==
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[[File:studattendsummarysetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Student Attendance Summary by Code'''.
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'''Gender''' - Leave blank or select alla to include all genders.  Otherwise, choose a desired gender.
  
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==Setup Options==
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose a desired ethnicity.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Sped:'''
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''All''' - Select to view all students.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Sped Only''' - Select to view only Sped students.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Non Sped''' - Select to view only non Sped students.
  
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schools in your district.
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'''504:'''
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''All''' - Select to view all students.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''504 Only''' - Select to view only 504 students.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Non 504''' - Select to view only non 504 students.
  
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the field to the right of Gender to select the desired gender to be included.
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'''LEP:'''
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
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'''All''' - Select to view all students.
  
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''LEP Only''' - Select to view only LEP students.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all).  
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'''Non LEP''' - Select to view only non LEP students.
  
 
'''Include Students with No Absences''' - List all students with and without absences.
 
'''Include Students with No Absences''' - List all students with and without absences.
  
 
'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
 
'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
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If your school does NOT offer any remote classes, this feature does not apply.
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If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your
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school will not be on the list if this box is checked.
  
 
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Absence Codes''' - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in  
 
'''Absence Codes''' - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in  
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the field to the right of Absence Codes to select the desired absence code(s) to view.
 
the field to the right of Absence Codes to select the desired absence code(s) to view.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list of columns that can be selected to view on the report.
  
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If you need instructions for common setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
  
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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*If selecting the check box to '''Show Remote Only''':  
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[[File:studattendsummarymain.png]]
  
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**If your school does NOT offer any remote classes, this feature does not apply.
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===Column Headers===
  
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**If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
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'''Name''' - Student's name
  
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*
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'''Homeroom''' - Student's homeroom teacher's name
  
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*'''Absence Codes''': Select the attendance codes to be counted, not skipped.  Typically, this would be all codes except the "P" codes.
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'''F''' - Count of Full days absent
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*'''Lunch Minutes''': Number of minutes allotted for lunch.
 
  
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*'''Non-Instructional Minutes''': - Number of minutes not used for classroom instruction.
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'''H''' - Count of Half days absent
  
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*'''Full >=''': Percentage of the day considered a full day of absence.
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'''O''' - Count of times absent that does not meet the definition of either full or half day
  
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*'''Half >=''': Percentage of the day considered a half day of absence.
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'''U''' - Count of unexcused absences
  
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*'''Start Time''': Time used as the Start of school.  A time must be entered.
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'''S''' - Count of days absent because of disciplinary suspension
  
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*'''End Time''': Time used as the end of school. A time must be entered.
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'''E''' - Count of excused absences
  
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Click '''OK''' to move to the next screen.
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'''ND''' - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
  
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===Screen Display Features===
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'''OP''' - Count of days using other (O) reasons or present (P).
  
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If you need instructions for common column headers to be used, follow the link for  '''<span style="background:yellow">[[Common Column Headers]]</span>'''.<br><br>[[File:bycode.PNG]]<br>
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'''SIDNO''' - Student's identification number
  
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For other columns not listed in the common column list:
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'''Grade''' - Student's grade of enrollment
  
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*'''F''': Count of Full days absent
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'''School''' - School site number of enrollment
  
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*'''H''': Count of Half days absent
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'''Ethnic''' - Student's ethnicity
  
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*'''O''': Count of times absent that does not meet the definition of either full or half day
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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*'''S''': Count of days absent because of disciplinary suspension
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==Bottom==
  
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*'''E''': Count of excused absences
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[[File:studattendsummarybottom.png]]
  
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*'''ND''': Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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'''Setup''' - Click to go back to the Setup box.
  
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*'''OP''': Count of days using other (O) reasons or present (P).
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
  
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'''[[Communicate]]''' - Click to email or call all students on the list.  NOTE:  You can highlight some of the students on the list, and a communication will go to the highlighted students.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Print Options'''
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
  
 
----
 
----
 
[[Attendance|'''Attendance''' Main Page]]
 
[[Attendance|'''Attendance''' Main Page]]
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----
 
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[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:21, 5 June 2024

This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.

Menu Location

Attendance > Lists > Student Attendance Summary by Code.

Setup Options

Studattendsummarysetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose a desired ethnicity.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Include Students with No Absences - List all students with and without absences.

Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.

If your school does NOT offer any remote classes, this feature does not apply.

If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Absence Codes - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in the field to the right of Absence Codes to select the desired absence code(s) to view.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studattendsummarymain.png

Column Headers

Name - Student's name

Homeroom - Student's homeroom teacher's name

F - Count of Full days absent

H - Count of Half days absent

O - Count of times absent that does not meet the definition of either full or half day

U - Count of unexcused absences

S - Count of days absent because of disciplinary suspension

E - Count of excused absences

ND - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)

OP - Count of days using other (O) reasons or present (P).

SIDNO - Student's identification number

Grade - Student's grade of enrollment

School - School site number of enrollment

Ethnic - Student's ethnicity

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studattendsummarybottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - Click to email or call all students on the list. NOTE: You can highlight some of the students on the list, and a communication will go to the highlighted students.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki