Difference between revisions of "Letter Log Report"

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__NOTOC__
 
__NOTOC__
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===Video How-to===
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'''This program will provide a log list of when letters were printed out for students in the [[Letter Printing System]]. Letters that were emailed (instead of printed out) will not show in this report.
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[[media:CO-LetterLog2.mov|Letter Log video]]
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*The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in [[Student Master]], like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.'''
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===How-to===
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:letterlogmenu.png]]
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'''Student > Letters > Letter Log Report'''
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On the left navigation panel,  select '''Student Master''' > '''Letters''' > '''Letter Log Report'''.
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Arena''' - Click on the box to see options
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'''Lett Name''' - Subject of letter
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''SIDNO''' - Student's identification number
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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all schools in your district.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
  
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.
  
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If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
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right of Counselor to select the desired counselor(s) to view.
  
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The next item is not found on the standard setup options document:
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
  
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'''Arena'''
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
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*'''AT'''--Attendance
 
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*'''DI'''--Discipline
 
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*'''EV'''--Event
 
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*'''GR'''--Grades
 
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*'''HE'''--Health
 
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*'''SB'''--SBLC/RTI
 
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*'''SE'''--Special Education
 
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*'''ST'''--Student (for general purpose use)
 
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'''Letter Name''' - select the name of the letter to see which students have had that letter printed out for them and the date printed.
 
  
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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Click "OK" after all fields of the setup box have been set as desired.
 
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A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them.
 
A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them.
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By clicking on a student or highlighting all of a students records and clicking '''View Log''', the letter or letters printed for the selected student will be shown.
 
By clicking on a student or highlighting all of a students records and clicking '''View Log''', the letter or letters printed for the selected student will be shown.
  
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By clicking '''Print Logs''', you will be given a box that allows you to make a choice of saving or printing in different formats.
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==Main==
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[[File:letterlogmain4.png]]
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===Column Headers===
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'''Sch''' - Site number of school of enrollment
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'''Student Name''' - Student's full name
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 +
'''SIDNO''' - Student's identification number
 +
 
 +
'''Homeroom''' - Student's homeroom teacher's name
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'''Grade''' - Student's grade of enrollment
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 +
'''Letter School''' - School described in letter
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'''Letter Name''' - Name of letter
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'''Letter Course''' - Course that was involved
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'''Control''' - Letter Control
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'''Letter Date''' - Date used in the letter
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'''Arena''' - Letter category/choose from the list below:
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 +
'''AT''' - Attendance
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 +
'''DI''' - Discipline
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 +
'''EV''' - Event
 +
 
 +
'''GR''' - Grades
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 +
'''HE''' - Health
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'''SB''' - SBLC/RTI
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'''SE''' - Special Education
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'''ST''' - Student (for general purpose use)
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'''Language''' - Language that was entered in [[Student Master]]> Country Entry> Home Language field.  If no language was entered then it will say default, which is usually English.
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'''Creator''' - User who created the log
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'''Create Time''' - Date and time the log was created
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'''Modifier''' - User who changed the log
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'''Modified Time''' - Date and time the log was changed
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'''Delivery''' - Delivery type for the letter
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'''Delete''' - Delete this letter from the letter log
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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==Bottom==
  
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'''Print Options'''
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[[File:letterlogbottom.png]]
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Setup''' - Click to go back to the Setup box.
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'''View Log''' - Replicate the letters that were printed in the selected logs
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'''Print Logs''' - To find the print instructions, follow this link: [[Standard Print Options]].
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'''Help''' - Click to view written instructions and/or videos.
  
  
 
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[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:25, 5 June 2024

This program will provide a log list of when letters were printed out for students in the Letter Printing System. Letters that were emailed (instead of printed out) will not show in this report.

  • The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in Student Master, like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.

Menu Location

Student > Letters > Letter Log Report

Setup Options

Letterlogsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Arena - Click on the box to see options

Lett Name - Subject of letter

SIDNO - Student's identification number

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Sped - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.


A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.

By clicking on a student or highlighting all of a students records and clicking View Log, the letter or letters printed for the selected student will be shown.

Main

Letterlogmain4.png

Column Headers

Sch - Site number of school of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

Homeroom - Student's homeroom teacher's name

Grade - Student's grade of enrollment

Letter School - School described in letter

Letter Name - Name of letter

Letter Course - Course that was involved

Control - Letter Control

Letter Date - Date used in the letter

Arena - Letter category/choose from the list below:

AT - Attendance

DI - Discipline

EV - Event

GR - Grades

HE - Health

SB - SBLC/RTI

SE - Special Education

ST - Student (for general purpose use)

Language - Language that was entered in Student Master> Country Entry> Home Language field. If no language was entered then it will say default, which is usually English.

Creator - User who created the log

Create Time - Date and time the log was created

Modifier - User who changed the log

Modified Time - Date and time the log was changed

Delivery - Delivery type for the letter

Delete - Delete this letter from the letter log

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Letterlogbottom.png

Setup - Click to go back to the Setup box.

View Log - Replicate the letters that were printed in the selected logs

Print Logs - To find the print instructions, follow this link: Standard Print Options.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki