Difference between revisions of "Student Program List"

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===Video How-to===
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__NOTOC__
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[[media:SM-StProgramList.mov|Student Program List video]]
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'''This program will provide a way for the user to create the list of students that have an active Program Code on the [[Student Master]] based on the selected date range.'''
  
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'''How to create the list of students that have an active Program on the student master based on the selected date range'''
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==Menu Location==
  
 +
'''Student > Reports > Student Program List'''
  
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Select '''Lists''' under the Student Master program area on the left of the screen, then choose ''Student Program List'''.
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:studproglistsetup2.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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Click the '''OK''' to advance to the next screen.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Column Headers'''
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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For other columns not listed in the common column list:
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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:'''Program'''--Code associated with each program. If a student is in more than one program, the student will be listed once for each program.
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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:'''Year'''--School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.
 
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:'''Start Date'''--Date on which the student began the program.
 
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:'''End Date'''--Date on which the student exited the program.
 
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:'''Homeless Code'''--The code for homeless students (48-51). If this field is blank, the student is not homeless.
 
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:'''Lunch'''--Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)
 
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:'''Entry'''--Enrollment code for the student.
 
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:'''Entry Date'''--Enrollment date for the student.
 
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:'''Leave'''--Exit code for the student.
 
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:'''Leave Date'''--Exit date for the student.
 
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:'''Prog. Start'''--
 
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:'''Prog. End'''--
 
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:'''Begin Type'''--Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:
 
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::01 Type 1
 
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::02 Type 2
 
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::03 Unaccompanied Youth
 
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::04 Farming
 
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::05 Seafood
 
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::06 Awaiting Foster Care
 
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:'''End Type'''--Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:
 
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::01 XX Type 2
 
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::02 XX Type 3
 
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::03 01 Mortgage foreclosure
 
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::04 02 Flooding
 
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::04 03 Hurricane
 
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::05 04 Tornado
 
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::06 05 Wildfire or Fire
 
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::07 97 Man-made Disaster (Major)
 
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::99 99 Other
 
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:'''Service'''--
 
  
 +
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
  
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'''NOTE''': The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin and end dates updated or the program needs to be removed.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
 +
'''Active Only As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Print Options'''
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''OK''' - Click here to continue
  
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Main==
 +
 +
[[File:studproglistmain5.png]]
 +
 +
===Column Headers===
 +
 +
'''District''' - Student's district of enrollment
 +
 +
'''School''' - site code of the school in which the student is enrolled
 +
 +
'''Homeroom''' - Student's homeroom teacher name
 +
 +
'''Student Name''' - Student's full name
 +
 +
'''SIDNO''' - Student's identification number
 +
 +
'''SASID''' - Student's state assigned identification number
 +
 +
'''SIS Sch''' - School assignment for SIS submission purposes
 +
 +
'''Grade''' - Student's grade of enrollment
 +
 +
'''Address 1''' - Student's mailing address 1st line
 +
 +
'''Address 2''' - Student's mailing address 2nd line
 +
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'''City''' - Student's mailing address city
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'''State''' - Student's mailing address state
 +
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'''Zip''' - Student's mailing address zip
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'''Zip 4''' - Student's mailing address zip 4
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'''Program''' - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.
 +
 +
'''Prg Year''' - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.
 +
 +
'''Prg Start''' - Date on which the student began the program.
 +
 +
'''Prg End''' - Date on which the student exited the program.
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 +
'''Area''' - Student's program area/reason/score
 +
 +
'''Homeless Code''' - The code for homeless students (48-51). If this field is blank, the student is not homeless.
 +
 +
'''Lunch''' - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)
 +
 +
'''ECode''' - Enrollment code for the student.
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'''EDate''' - Enrollment date for the student.
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'''LCode''' - Exit code for the student.
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'''LDate''' - Exit date for the student.
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'''Begin Type''' - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:
 +
 +
'''01 Type 1'''
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 +
'''02 Type 2'''
 +
 +
'''03 Unaccompanied Youth'''
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 +
'''04 Farming'''
 +
 +
'''05 Seafood'''
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 +
'''06 Awaiting Foster Care'''
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 +
'''End Type''' - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:
 +
 +
'''01 XX Type 2'''
 +
 +
'''02 XX Type 3'''
 +
 +
'''03 01 Mortgage foreclosure'''
 +
 +
'''04 02 Flooding'''
 +
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'''04 03 Hurricane'''
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 +
'''05 04 Tornado'''
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 +
'''06 05 Wildfire or Fire'''
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'''07 97 Man-made Disaster (Major)'''
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'''99 99 Other'''
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'''Services''' - Are services provided for this program.
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'''Morning Bus''' - Student's morning bus number.
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'''Morning Bus/Stop''' - Student's morning bus stop.
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'''Evening Bus''' - Student's evening bus number.
 +
 +
'''Evening Bus/Stop''' - Student's evening bus stop.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
'''NOTE''': The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin
 +
 +
and end dates updated or the program needs to be removed.
 +
 +
==Bottom==
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 +
[[File:studproglistbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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 +
 +
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----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:12, 5 June 2024

This program will provide a way for the user to create the list of students that have an active Program Code on the Student Master based on the selected date range.

Menu Location

Student > Reports > Student Program List

Setup Options

Studproglistsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Report - The user can click in this box to select a report that was previously created.

OK - Click here to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studproglistmain5.png

Column Headers

District - Student's district of enrollment

School - site code of the school in which the student is enrolled

Homeroom - Student's homeroom teacher name

Student Name - Student's full name

SIDNO - Student's identification number

SASID - Student's state assigned identification number

SIS Sch - School assignment for SIS submission purposes

Grade - Student's grade of enrollment

Address 1 - Student's mailing address 1st line

Address 2 - Student's mailing address 2nd line

City - Student's mailing address city

State - Student's mailing address state

Zip - Student's mailing address zip

Zip 4 - Student's mailing address zip 4

Program - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.

Prg Year - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.

Prg Start - Date on which the student began the program.

Prg End - Date on which the student exited the program.

Area - Student's program area/reason/score

Homeless Code - The code for homeless students (48-51). If this field is blank, the student is not homeless.

Lunch - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)

ECode - Enrollment code for the student.

EDate - Enrollment date for the student.

LCode - Exit code for the student.

LDate - Exit date for the student.

Begin Type - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:

01 Type 1

02 Type 2

03 Unaccompanied Youth

04 Farming

05 Seafood

06 Awaiting Foster Care

End Type - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:

01 XX Type 2

02 XX Type 3

03 01 Mortgage foreclosure

04 02 Flooding

04 03 Hurricane

05 04 Tornado

06 05 Wildfire or Fire

07 97 Man-made Disaster (Major)

99 99 Other

Services - Are services provided for this program.

Morning Bus - Student's morning bus number.

Morning Bus/Stop - Student's morning bus stop.

Evening Bus - Student's evening bus number.

Evening Bus/Stop - Student's evening bus stop.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin

and end dates updated or the program needs to be removed.

Bottom

Studproglistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki