Difference between revisions of "Enrollment Status Form"

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__NOTOC__
 
__NOTOC__
 
'''These instructions will give you a printout of the form students need for documentation of enrollment.'''
 
'''These instructions will give you a printout of the form students need for documentation of enrollment.'''
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===Video How-to===
 
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[[media:ST-EnrollmentStatusForm.mov|Enrollment Status Form video]]
 
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'''How to'''
 
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Enrollment Status Form'''
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[[File:mb403.png]]
 
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'''On the left navigation panel, select Student Master > Lists > Enrollment Status Form.'''
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:mb404.png]]
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[[File:enrollstatussetup2.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
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'''Active Only''' - Select this to view only active student's.
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'''Active Only''' - Select this to view only active students.
  
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''SIDNO''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students
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'''SIDNO''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
 
'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
 
'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
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'''Display SSN''' - Show the social security number on the report.
 
'''Display SSN''' - Show the social security number on the report.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Special Codes''' - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.
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the field to the right of Special Codes to select the desired special code(s) to view.
 
  
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'''Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''Teams''' - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.
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right of Teams to select the desired Teams(s) to view.
 
  
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'''Sped'''  
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'''Sped:'''  
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*'''All''' - Select this to view all student's.
 
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*'''Sped Only''' - Select this to view only Sped student's.
 
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*'''Non Sped''' - Select this to view only non Sped student's.
 
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
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'''All''' - Select this to show all students.
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
 
  
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
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'''Sped Only''' - Select this to show Sped only students.
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right of Counselor to select the desired counselor(s) to view.
 
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Non Sped''' - Select this to show Non Sped students
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select the desired club(s) to view.
 
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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'''Counselor''' - Select the name of the student's counselor.
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'''Clubs''' - Leave blank if all clubs are to be included in the report. Otherwise, choose the desired club code.
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'''Sports''' - Leave blank if all sports are to be included in the report.  Otherwise, choose the desired sport code.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''[[Standard Setup Options]]'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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'''Recnum''' - Student's record number.
 
'''Recnum''' - Student's record number.
  
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To find definitions of commonly used column headers, follow this link: '''[[Common Column Headers]]'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:sch9.png]]
 
[[File:sch9.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Setup''' - The user may change the settings previously selected for running the program.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Print''' - To find the print instructions, follow this link: '''[[Standard Print Options]]'''.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - Takes you to the Help website for written instructions and instructional videos
 
  
  
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Select '''Lists''' under the Student Master area on the left of the screen.
 
Select '''Lists''' under the Student Master area on the left of the screen.
 
Select '''Enrollment Status Form''' and the Setup Box will appear.
 
Select '''Enrollment Status Form''' and the Setup Box will appear.
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To find definitions for standard setup values, follow this link: '''[[Standard Setup Options]]'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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For other set up values not listed in the standard set up list:
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For other setup values not listed in the standard setup list:
 
'''Display SSN'''--Select this check box to include the student SSNs on the status form.
 
'''Display SSN'''--Select this check box to include the student SSNs on the status form.
 
Click '''Ok''' to move to the next screen.
 
Click '''Ok''' to move to the next screen.

Latest revision as of 10:00, 5 June 2024

These instructions will give you a printout of the form students need for documentation of enrollment.

Menu Location

Student > Reports > Enrollment Status Form

Setup Options

Enrollstatussetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only - Select this to view only active students.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

SIDNO - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.

Display SSN - Show the social security number on the report.

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.

Teams - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Counselor - Select the name of the student's counselor.

Clubs - Leave blank if all clubs are to be included in the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included in the report. Otherwise, choose the desired sport code.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb405.png

Column Headers

School - School of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's identification number.

Recnum - Student's record number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Entry Student Master

Find the student using the Student Master find button or the Search bar. Click the Action button at the upper right of the window. Select Enrollment Status Form from the list of Actions. A print preview will appear on the screen. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top left of the screen and this window will disappear. The screen will return to the Student master screen.


Method 2: Printing the form through the menu item under Student Master

Select Lists under the Student Master area on the left of the screen. Select Enrollment Status Form and the Setup Box will appear. To find definitions for standard setup values, follow this link: Standard Setup Options. For other setup values not listed in the standard setup list: Display SSN--Select this check box to include the student SSNs on the status form. Click Ok to move to the next screen. The screen will display the following information:

The first column will be a number indicating how many records are found matching the criteria based on the setup box. The remaining columns include School, Last Name, First Name, Middle Name, Sidno, Record.

To Print the form click the Print button at the bottom of the screen. A print dialog box appears on the screen. Select the non-editing PDF version. Click Print at the bottom of the window. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top right of the screen and this window will disappear. Close the print preview.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki