Difference between revisions of "Cumulative Card Label"

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===Video How-to===
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__NOTOC__
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[[media:SM-CumCardLabels.mov|Cumulative Card Label video]]
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'''This program provides the user a way to print cumulative card name labels for students. This label has demographic information only; no grade or attendance information. Dependent upon the label size chosen on the set up box, will determine the amount of information that will display on the label.'''
  
  
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'''This program allows you to print cumulative card name labels for one, more than one, or all students.'''
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===Menu Location===
  
 +
'''Student > Reports > Cumulative Card Label'''
  
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'''Student Master'''>'''Lists'''>'''Cumulative Card Label'''
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===Setup Options===
  
 +
[[File:cumcardlabelsetup2.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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For other set up values not listed in the standard set up list:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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*'''Exclude Special Codes'''--Select the codes for which you do not want a cumulative card label to be printed.
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
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*'''Select Label Type'''--The setup box shows the available label sizes and types for the labels. Information printed on the various sizes of labels will vary.
 
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*'''Starting Row'''--The specific row number on which the printer will start printing the label. If you wish to start printing on row 3, enter the number 3.
 
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Click '''OK''' to move to the next screen.
 
  
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.
  
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'''Column Headers'''
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise. choose the desired special code.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Exclude Special Codes''' - Select the codes for which you do not want a cumulative card label to be printed.
  
 +
'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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'''Exclude Custom Codes''' - Select the codes for which you do not want a cumlative card label to be printed.
  
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'''Print Options'''
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program.
  
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Click the Print button at the bottom of the screen.
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'''Exclude Program Codes''' - Select the codes for which you do not want a cumlative card label to be printed.
  
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Click the printer icon at the top. A second print servlet will appear.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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Click the print button at the top left to print the labels. Close the original print servlet window.
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'''Sped:'''
  
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'''All''' - Select this to show all students.
  
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'''NOTE'''--Be sure to load your printer with the labels positioned correctly.'''
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'''Sped Only''' - Select this to show Sped only students.
  
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'''Non Sped''' - Select this to show Non Sped students
  
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'''504:'''
  
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'''If your labels do not print properly from the instructions above, you may need to try 3 different procedures'''.
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'''All''' - Select this to show all students.
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:# Check '''Fit to Page''' on the second print servlet screen as described above. The label display will shrink to better fit the labels. Then choose '''Print'''.
 
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:#Using the down arrow, download, save and name the labels as a '''PDF''' to your desktop and open using Adobe Acrobat to print. Download an Adobe Acrobat if you do not have one. NOTE: By using this method, the labels will shrink like the '''Fit to Page''' method above.
 
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:#Disable the '''Chrome PDF viewer'''. Go to Chrome://plugins
 
  
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:::*Click the '''Print''' button at the bottom of the screen.
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'''504 Only''' - Select this to show 504 only students.
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:::*Save (choose location)
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:::*Click '''Save'''
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'''Non 504''' - Select this to show Non 504 students.
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:::*Open the saved file
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:::*Click '''File''' on the task bar
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'''LEP:'''
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:::*Click '''Print'''
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:::*Go to the section '''Page Sizing & Handling'''
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'''All''' - Select this to show all students.
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::::* Change '''Custom scale''' to 94%
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::::* Check '''Shrink Oversized pages'''
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'''LEP Only''' - Select this to show LEP only students.
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::::* Orientation --'''Check Auto portrait/landscape'''
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:::*Click '''Print'''
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'''Non LEP''' - Select this to show Non LEP students.
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 +
'''Show SSN and SASID on Label''' - Click to show these on the label.
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'''Select Label Type''' - The setup box shows the available label sizes for the labels. Different information will be printed on the labels dependent upon the label size chosen since more information can fit. [[Click here]] to see the data each label would display.
 +
 
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'''Starting Row''' - The specific row number on which the printer will start printing the label. If you wish to start printing on row 3, enter the number 3.
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  
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'''OK''' - Click to continue.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
 
 +
[[File:cumulativecardlabelmain.png]]
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 +
==Column Headers==
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'''School''' - Site code of the school in which the student/employee is enrolled/works.
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'''Grade''' - Grade level of the student and/or course.
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'''Student Name''' - Student's full name.
 +
 
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'''SIDNO''' - Student's identification number.
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'''Stat ID Num''' - State assigned identification number.
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'''Birth Cert''' - Student's birth certificate number.
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'''Birth Date''' - Student's date of birth.
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'''Ethnic''' - Primary ethnicity of the student/employee.
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'''Gender''' - Gender of the student/employee.
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'''Homeroom Teacher''' - Student's homeroom teacher.
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'''Guardian''' - Student's guardian's name (first name, last name).
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'''Guardian Home Phone''' -  Guardian's home phone number.
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'''Guardian Work Phone''' - Guardian's work phone number.
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'''Guardian Cell Phone''' - Guardian's cell phone number.
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'''Guardians Names''' - Student's Primary and Secondary (if applicable) Last name, first name, etc.
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'''Address Line 1''' - Student's mailing address line 1.
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'''Address Line 2''' - Student's mailing address line 2.
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'''City''' - Student's mailing address city.
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'''State''' - Student's mailing address state.
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'''Zip''' - Student's mailing address zip.
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'''SASID''' - Student state assigned identification number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:cumulative bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
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For printing of labels, follow this link: [[Label Print Options]].
 +
 
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 +
 
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 +
----
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[[Student Master|'''Student Master''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:57, 5 June 2024

This program provides the user a way to print cumulative card name labels for students. This label has demographic information only; no grade or attendance information. Dependent upon the label size chosen on the set up box, will determine the amount of information that will display on the label.


Menu Location

Student > Reports > Cumulative Card Label

Setup Options

Cumcardlabelsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise. choose the desired special code.

Exclude Special Codes - Select the codes for which you do not want a cumulative card label to be printed.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Select the codes for which you do not want a cumlative card label to be printed.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program.

Exclude Program Codes - Select the codes for which you do not want a cumlative card label to be printed.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Show SSN and SASID on Label - Click to show these on the label.

Select Label Type - The setup box shows the available label sizes for the labels. Different information will be printed on the labels dependent upon the label size chosen since more information can fit. Click here to see the data each label would display.

Starting Row - The specific row number on which the printer will start printing the label. If you wish to start printing on row 3, enter the number 3.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Cumulativecardlabelmain.png

Column Headers

School - Site code of the school in which the student/employee is enrolled/works.

Grade - Grade level of the student and/or course.

Student Name - Student's full name.

SIDNO - Student's identification number.

Stat ID Num - State assigned identification number.

Birth Cert - Student's birth certificate number.

Birth Date - Student's date of birth.

Ethnic - Primary ethnicity of the student/employee.

Gender - Gender of the student/employee.

Homeroom Teacher - Student's homeroom teacher.

Guardian - Student's guardian's name (first name, last name).

Guardian Home Phone - Guardian's home phone number.

Guardian Work Phone - Guardian's work phone number.

Guardian Cell Phone - Guardian's cell phone number.

Guardians Names - Student's Primary and Secondary (if applicable) Last name, first name, etc.

Address Line 1 - Student's mailing address line 1.

Address Line 2 - Student's mailing address line 2.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

SASID - Student state assigned identification number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Cumulative bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

For printing of labels, follow this link: Label Print Options.



Student Master Main Page

JCampus Main Page

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