Difference between revisions of "Census Report"

From EDgearWiki
Jump to navigationJump to search
 
(65 intermediate revisions by the same user not shown)
Line 1: Line 1:
 +
__NOTOC__
 
'''This is a report of student's census information for the chosen year.'''
 
'''This is a report of student's census information for the chosen year.'''
  
−
===Video How-to===
+
===Menu Location===
−
[[media:ST-CensusReport.mov|Census Report video]]
 
  
 +
'''Student > Reports > Census Report'''
  
−
===How-to===
+
===Setup Options===
−
On the left navigation panel, select '''Student Master''', '''List''' and '''Census Report'''.
 
  
 +
[[File:censusreportsetup3.png]]
  
−
'''Setup Box Options'''
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
Click '''OK''' after all fields of the setup box have been set as desired.  
+
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
 +
'''Custom Codes''' - Select the custom code(s) from the [[Custom Code Management]] to filter the student list.
  
−
A list of students will appear based on the settings of the setup box
+
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
−
All list programs are numbered along the left side so you can see a total.
+
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
 +
'''Display SSN''' - Show the social security number on the report.
  
−
'''Column Headers'''
+
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
'''Sped:'''  
  
 +
'''All''' - Select this to show all students.
  
 +
'''Sped Only''' - Select this to show Sped only students.
  
−
'''To Print this Report'''
+
'''Non Sped''' - Select this to show Non Sped students
  
−
Click the '''Print''' button at the bottom of the screen.
+
'''504:'''  
  
−
A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
+
'''All''' - Select this to show all students.
  
−
The default print option will be '''PDF'''.
+
'''504 Only''' - Select this to show 504 only students.
  
−
Click the print button on this popup and a print preview window will appear.  
+
'''Non 504''' - Select this to show Non 504 students.
  
−
'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
+
'''LEP:'''  
  
−
Click the print icon at the right end of this rectangle. Another print preview will appear.
+
'''All''' - Select this to show all students.
  
−
Click the print button at the top left to print the report. Close the print preview.
+
'''LEP Only''' - Select this to show LEP only students.
  
−
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
+
'''Non LEP''' - Select this to show Non LEP students.
  
 +
'''OK''' - Click to continue.
  
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Main==
 +
 +
[[File:censusreportmain2.png]]
 +
 +
==Column Headers==
 +
 +
'''Student Name''' - Student's full name.
 +
 +
'''SIDNO''' - Student's identification number.
 +
 +
'''Birth Date''' - Student's date of birth.
 +
 +
'''Gen''' - Student's gender.
 +
 +
'''Eth''' - Student's ethnicity.
 +
 +
'''ECode''' - Student's entry code into school.
 +
 +
'''EDate''' - Student's entry date into school.
 +
 +
'''LCode''' - Student's leave code from the school.
 +
 +
'''LDate''' - Student's leave date from the school.
 +
 +
'''School''' - Student's school of enrollment.
 +
 +
'''Grade''' - Student's grade of enrollment.
 +
 +
'''Phone''' - Student's main home phone number.
 +
 +
'''Father''' - Student's father's name.
 +
 +
'''Mother''' - Student's mother's name.
 +
 +
'''Address''' - Student's mailing address line 1.
 +
 +
'''Address 2''' - Student's mailing address line 2.
 +
 +
'''City''' - Student's mailing address city.
 +
 +
'''ST''' - Student's mailing address state.
 +
 +
'''Zip''' - Student's mailing address zip.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
 +
[[File:censusreportbottom2.png]]
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 +
 +
 +
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]].
  
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 +
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:55, 5 June 2024

This is a report of student's census information for the chosen year.

Menu Location

Student > Reports > Census Report

Setup Options

Censusreportsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Custom Codes - Select the custom code(s) from the Custom Code Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Display SSN - Show the social security number on the report.

Report - The user can click in this box to select a report that was previously created.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Censusreportmain2.png

Column Headers

Student Name - Student's full name.

SIDNO - Student's identification number.

Birth Date - Student's date of birth.

Gen - Student's gender.

Eth - Student's ethnicity.

ECode - Student's entry code into school.

EDate - Student's entry date into school.

LCode - Student's leave code from the school.

LDate - Student's leave date from the school.

School - Student's school of enrollment.

Grade - Student's grade of enrollment.

Phone - Student's main home phone number.

Father - Student's father's name.

Mother - Student's mother's name.

Address - Student's mailing address line 1.

Address 2 - Student's mailing address line 2.

City - Student's mailing address city.

ST - Student's mailing address state.

Zip - Student's mailing address zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Censusreportbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki