Difference between revisions of "Grades Changed Audit Report"

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'''This program creates a list of students who have had grade changes that are reflected in the marking period grades shown on the [[Post Grades By Student]] screen.  This information will include the person making the changes and the date the changes were made.'''
  
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===<u>'''Overview'''</u>===
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==Menu Location==
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The '''Grade Change Audit Report''' creates a list of students who have had grade changes that that are reflected in the grades shown on the Post Grades by Student screen.  This information
 
  
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will include the person making the changes and the date the changes were made.
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'''Grades > Reports > Grade Change Audit Report'''
  
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==Setup Options==
  
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===<u>'''Accessing the Grade Change Audit Report'''</u>===
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[[File:mb828.png]]
  
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JCampus > Grades > Lists > Grade Change Audit Report
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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<!-- [[File:GCAR_Access.png|frame|none|''Grade Change Audit Report Access'']] -->
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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[[#top|Top of Page]]
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
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'''Marking Period''' - Select the ''Marking Periods'' from the pick-list to be checked for change.
  
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'''User''' - Select the staff member to search for as having made changes.
  
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===<u>Grade Change Audit Report Setup Options</u>===
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'''OK''' - Click to continue.
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[[File:GCAR_Setup_Box.png|left|alt=''Grade Change Audit Report Setup Options'']]
 
  
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:'''Year''':  Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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:'''District''': Default value is based on your security settings. You will be limited to your district only.
 
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:'''School''':  Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
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:'''Grade''':  Grade level of students whose records need to be edited or whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of ''Grade'' to select the desired grade level(s) to be included in the report.
 
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:'''Marking Period''':  Select the ''Marking Periods'' from the pick-list to be checked for change.
 
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:'''Teacher''':  Select the ''Teacher(s)'' to search for as having made changes.
 
  
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==Main==
  
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[[File:gcar.png]]
  
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===Column Headers===
  
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'''Teacher''' - Clicking in the Teacher search box gives the user a list of staff members to choose from.  Click in the check boxes to select the staff member.
  
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'''Students''' - Clicking in the Students search box gives the user a list of students choose from.  Click on the name of the student you wish to display.  Click on the "blank" at the top of the list to return to all the students listed based on the Setup Box criteria.
  
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'''Dis''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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Click the '''OK''' button to bring up the list of selected students
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'''Sch''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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[[#top|Top of Page]]
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'''SIDNO''' - Displays the 7-digit student ID number for the student.
  
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'''Last Name''' - Displays the student's last name.
  
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===<u>'''Grade Change Audit Report Column Descriptions and Search Boxes'''</u>===
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'''First Name''' - Displays the student's first name.
  
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[[File:GCAR_Columns.png|frame|none|''Grade Change Audit Report Columns'']]
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'''Middle Name''' - Displays the student's middle name or initial if available.
  
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===='''Column Descriptions'''====
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'''Course''' - Displays the name of the course (Algebra I, Reading, etc.).
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Below are the columns that will be displayed on the screen and the printed report:
 
  
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:*'''Dist''':  Displays the code that represents the school district.
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'''Section''' - Displays the section number for the course from the [[Master Schedule Editor]].
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:*'''Sch''':  Displays the 3-digit code of the school where the student is enrolled.
 
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:*'''Student ID''':  Displays the 7-digit student ID number for the student.
 
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:*'''Last Name''':  Displays the student's last name.
 
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:*'''First Name''':  Displays the student's first name.
 
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:*'''Middle Name''':  Displays the student's middle name or initial if available.
 
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:*'''Course''':  Displays the name of the course (Algebra I, Reading, etc.).
 
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:*'''Section''':  Displays the section number for the course.
 
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:*'''GD''':  Displays the grade level of the student.
 
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:*'''Mrk''':  Displays the calculated grade for the student for the named course for the indicated marking period (Term).
 
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:*'''Term''':  Displays the marking period for the grade in question.
 
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:*'''Created''':  Displays the date the marking period grade was created.
 
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:*'''Created By''':  Displays the name of the person who created the marking period grade.
 
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:*'''Changed''':  Displays the date the marking period grade was changed.
 
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:*'''Changed By''':  Displays the name of the person making the change that caused the marking period grade to change.
 
  
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===='''Search Boxes'''====
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'''Grd''' - Displays the grade level of the student.
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Two search boxes are available to the user to further filter the records displayed based on the settings in the Setup Box
 
  
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:*'''Teacher''':  Clicking in the ''Teacher'' search box gives the user a list of teachers to choose from.  Click in the check boxes to select the teachers.
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'''Mark''' - This is the current "changed" grade for the marking period grade chosen in the setup box filter.
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:*'''Students''':  Clicking in the ''Students'' search box gives the user a list of students choose from.  Click on the name of the student you wish to display.  Click on the "blank" at the top of the list to return to all the students listed based on the Setup Box criteria.
 
  
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[[#top|Top of Page]]
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'''Prev''' - This is the previous grade that needed to be "changed" for the marking period chosen in the setup box filter.
  
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'''Term''' - Displays the marking period for the grade in question.
  
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===<u>'''Buttons at the Bottom of the Screen'''</u>===
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'''Create Date''' -  Date the grade record was created
  
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===='''Setup'''====
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'''Create User''' - User who created the grade record
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:Clicking the '''''Setup''''' button will display the original setup box with the previously selected settings displayed.
 
  
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===='''Print'''====
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'''Change Date''' - Date the grade was changed
  
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:Clicking the '''''Print''''' button will bring up the Print Dialog box that allows the user to choose from various formats.  See below:
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'''Change User''' - User who changed the grade
  
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:[[File:SPED_Student_List_Print.png|frame|none|''Student List Access'']]
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[#top|Top of Page]]
  
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==Bottom==
  
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===='''Help'''====
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'''Setup''' - Click to go back to the Setup box.
  
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:Clicking on the '''''Help''''' button will take the user to "Grades" in the help system.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
  
 
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:[[Grades|'''Grades''' Main Page]]
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[[Grades|'''Grades''' Main Page]]
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:[[WebPams|'''JCampus''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:32, 29 May 2024

This program creates a list of students who have had grade changes that are reflected in the marking period grades shown on the Post Grades By Student screen. This information will include the person making the changes and the date the changes were made.

Menu Location

Grades > Reports > Grade Change Audit Report

Setup Options

Mb828.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Marking Period - Select the Marking Periods from the pick-list to be checked for change.

User - Select the staff member to search for as having made changes.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Gcar.png

Column Headers

Teacher - Clicking in the Teacher search box gives the user a list of staff members to choose from. Click in the check boxes to select the staff member.

Students - Clicking in the Students search box gives the user a list of students choose from. Click on the name of the student you wish to display. Click on the "blank" at the top of the list to return to all the students listed based on the Setup Box criteria.

Dis - Default value is based on the user's security settings. It will be limited to their district only.

Sch - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

SIDNO - Displays the 7-digit student ID number for the student.

Last Name - Displays the student's last name.

First Name - Displays the student's first name.

Middle Name - Displays the student's middle name or initial if available.

Course - Displays the name of the course (Algebra I, Reading, etc.).

Section - Displays the section number for the course from the Master Schedule Editor.

Grd - Displays the grade level of the student.

Mark - This is the current "changed" grade for the marking period grade chosen in the setup box filter.

Prev - This is the previous grade that needed to be "changed" for the marking period chosen in the setup box filter.

Term - Displays the marking period for the grade in question.

Create Date - Date the grade record was created

Create User - User who created the grade record

Change Date - Date the grade was changed

Change User - User who changed the grade

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top of Page

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki