Difference between revisions of "Accommodations Import"

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The following step by step instructions will inform you how to download Testing Accommodations from SER and import them into JCampus.  Importing the accommodations file into JCampus will display the Testing Accommodations within the SPED window from wherever the SPED button can be seen.
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'''Since the State does not include testing accommodations from SER as a  part of the nightly interface file, this program will provide the user with a way to download testing accommodations from SER and then import them into JCampus.  Importing the accommodations file into JCampus will display the testing accommodations within the SPED window from wherever the SPED button can be seen.'''
  
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# After logging into SER, click on the '''Reports''' tab.
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=='''Instructions for the SER page'''==
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# Click on the folder '''IEP Forms'''.
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# Click on '''Summary Rpts'''.
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# After logging into '''SER''', click on '''Reports''', then '''Report Request'''.<br><br>[[File:ESER 1.png]]<br><br><br>
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# Select '''Test Accommodations'''.
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# Click on '''All Categories'''.<br><br>[[File:ESER 2.png]]<br><br><br>
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# Select your district if not already selected.
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# Select '''Accommodations Details'''. <br><br>[[File:ESER 3.png]]<br><br><br>
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# Select the status of '''Official'''.
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# Select file details as shown below. For '''Begin Date''' and '''End Date''', set to one year prior to today's date. Export format needs to be '''CSV (comma delimited)'''.<br><br>[[File:ESER 4.png]]<br><br><br>
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# In the first date field, select a date in the prior year. Typically, this is exactly one year prior to today.The second date field is today's date.
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# Go back to '''My Reports'''.  
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# Export format needs to be '''CSV (comma delimited).'''
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# Check for the status of "Ready" on the file listing.  Click the '''View''' icon. This will place the file in your '''Downloads''' folder.[[File:ESER 5.png]]<br><br><br>
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# Click '''Add to My Reports'''. You will be taken to '''My Reports''' automatically. Click '''Save''' when the file is ready.
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#*[[File:Accommodations Import.png]]
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=='''Instructions within JCampus'''==
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# At this point the file will need to be converted into a Tab Delimited file.  You can do this by:
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#* Opening the file in Excel.
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# Go to '''Special Education''' > '''Loaders''' > '''Accommodations Import'''.
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#* Click "Yes" if you get the message that the file is in a different format that the specified extension.  Do you want to open the file now?
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# On the setup box, verify that the '''Year''' and '''District''' are correct, then click '''Choose File'''.
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#* The "Text Import Wizard" will appear.  Select "Delimited" and then click "Next".
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# Browse to the "Downloads" folder, then select the Accommodations file downloaded from SER.
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#* Unselect "Tab" and then select "Comma".  Click "Next".
 
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#* In are labeled "Data preview", scroll to the end, hold your Shift key down and click the last column labeled "General".  Select "Text" at the top of the box under the heading "Column data format".
 
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#* Click "Finish".
 
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#* Click on the "Office Button" and click "Save As".
 
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#* Select where to save the file and verify the name of the file.
 
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#* In the drop down menu labeled "Save as Type", select "Text (Tab delimited) (*.txt)"
 
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#* Click "Save"
 
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#* A message will appear asking "Do you want to keep the workbook in this format?".  Click "Yes".
 
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# Once the file is configured, log into JCampus and go to '''Special Education''' > '''Loaders''' > '''Accommodations Import'''.
 
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# On the setup box, verify that the '''Year''' and '''District''' are correct, then click '''Choose File''' to select the Accommodations file downloaded from SER.
 
 
# Click '''OK''' to import the file.
 
# Click '''OK''' to import the file.
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# A progress message will appear.  When done, the accommodations imported for each student will be listed.
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# If an error box pops up indicating accommodations that could not be imported, the usual causes are:
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#* Student no longer is in the current year student master.  Often these can be ignored.  When the SER file is created, it creates accommodations going back a calendar year.  In many cases, the accommodations don't match up because the student is no longer in the current year student master.
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#* Student does not have a State Assigned ID (eScholar).  These should not be ignored.  The student needs a state id per normal state reporting flow.
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'''Q & A'''
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'''Q''' -  Has there been a change to the nightly SER import to include testing accommodations?
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'''A''' -  The Special Education Testing Accommodations are still a manual process. LDOE has not updated SER to include the testing accommodations as part of the nightly interface file.
  
  
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[[File:ESER 1.png]]
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[[File:ESER 2.png]]
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[[File:ESER 3.png]]
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[[File:ESER 4.png]]
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[[File:ESER 5.png]]
  
  
 
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[[Special Education|'''Special Education''' Main Page]]
 
[[Special Education|'''Special Education''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:30, 29 April 2024

Since the State does not include testing accommodations from SER as a part of the nightly interface file, this program will provide the user with a way to download testing accommodations from SER and then import them into JCampus. Importing the accommodations file into JCampus will display the testing accommodations within the SPED window from wherever the SPED button can be seen.

Instructions for the SER page

  1. After logging into SER, click on Reports, then Report Request.

    ESER 1.png


  2. Click on All Categories.

    ESER 2.png


  3. Select Accommodations Details.

    ESER 3.png


  4. Select file details as shown below. For Begin Date and End Date, set to one year prior to today's date. Export format needs to be CSV (comma delimited).

    ESER 4.png


  5. Go back to My Reports.
  6. Check for the status of "Ready" on the file listing. Click the View icon. This will place the file in your Downloads folder.ESER 5.png


Instructions within JCampus

  1. Go to Special Education > Loaders > Accommodations Import.
  2. On the setup box, verify that the Year and District are correct, then click Choose File.
  3. Browse to the "Downloads" folder, then select the Accommodations file downloaded from SER.
  4. Click OK to import the file.
  5. A progress message will appear. When done, the accommodations imported for each student will be listed.
  6. If an error box pops up indicating accommodations that could not be imported, the usual causes are:
    • Student no longer is in the current year student master. Often these can be ignored. When the SER file is created, it creates accommodations going back a calendar year. In many cases, the accommodations don't match up because the student is no longer in the current year student master.
    • Student does not have a State Assigned ID (eScholar). These should not be ignored. The student needs a state id per normal state reporting flow.


Q & A

Q - Has there been a change to the nightly SER import to include testing accommodations?

A - The Special Education Testing Accommodations are still a manual process. LDOE has not updated SER to include the testing accommodations as part of the nightly interface file.


ESER 1.png


ESER 2.png


ESER 3.png


ESER 4.png

ESER 5.png


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki