Difference between revisions of "Scan Entry Report"
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==Menu location== | ==Menu location== | ||
| − | + | '''Attendance > Entry > Location Scanning''' | |
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=== '''How To:''' === | === '''How To:''' === | ||
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==Setup Options== | ==Setup Options== | ||
| − | [[File: | + | [[File:scanentrysetup2.png]] |
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| + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. | ||
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | '''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | ||
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | '''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
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'''From Time''' / '''To Time''' - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time. | '''From Time''' / '''To Time''' - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time. | ||
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| + | '''Include HOmebase Emp. Off Site''' - This option allows the report to include the records of the homebase staff that have scanned at other sites. | ||
'''OK''' - Click to continue. | '''OK''' - Click to continue. | ||
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==Main== | ==Main== | ||
| − | [[File: | + | [[File:hrscanentryreport.png]] |
'''District''' - District number | '''District''' - District number | ||
'''School''' - School site number | '''School''' - School site number | ||
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| + | '''School Abbr''' - School Name Abbreviation - data comes from the [[Sponsor Site Editor]] > Programs Offered tab > Name ABV field. | ||
'''Staff ID''' - Staff identification number | '''Staff ID''' - Staff identification number | ||
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'''Status''' - Displays if staff is scanned in or out on this scan record. | '''Status''' - Displays if staff is scanned in or out on this scan record. | ||
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| + | '''Scan In Reason''' - The scan in reason code and description. | ||
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| + | '''Scan Out Reason''' - The scan out reason code and description. | ||
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| + | '''Absence Reason''' - Employee absence code. | ||
'''Create User''' - The user that created the record. | '''Create User''' - The user that created the record. | ||
| − | ''' | + | '''Change Who''' - Who changed record. |
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| + | '''Change Date''' - Date record was changed. | ||
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
Latest revision as of 07:02, 1 April 2024
This report will provide a user with all the locations of which a staff member has been scanned.
Menu location
Attendance > Entry > Location Scanning
How To:
Go to Action > Staff > Scan Entry Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
From Time and To Time - A set of times that limits the selection of records for the report to a beginning time (from) and an ending time (to) range.
Location - Select the location(s) to view all employees who have entered the selected location(s).
Select Staff Type - Select the object/function code(s) to view only the employees that have the selected object/function codes and the locations they have scanned into.
From Time / To Time - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time.
Include HOmebase Emp. Off Site - This option allows the report to include the records of the homebase staff that have scanned at other sites.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
District - District number
School - School site number
School Abbr - School Name Abbreviation - data comes from the Sponsor Site Editor > Programs Offered tab > Name ABV field.
Staff ID - Staff identification number
Last Name - Last name of staff member
First Name - First name of staff member
Suffix - Staff member generational suffix
Location - A list of employees will be displayed with the location(s) they scanned into with a date and time.
Status - Displays if staff is scanned in or out on this scan record.
Scan In Reason - The scan in reason code and description.
Scan Out Reason - The scan out reason code and description.
Absence Reason - Employee absence code.
Create User - The user that created the record.
Change Who - Who changed record.
Change Date - Date record was changed.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
