Difference between revisions of "Scan Entry Report"

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'''This report will provide a user with all the locations a staff member has scanned into.'''
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__NOTOC__
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'''This report will provide a user with all the locations of which a staff member has been scanned.'''
  
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==Menu location==
 +
 +
'''Attendance > Entry > Location Scanning'''
  
 
=== '''How To:''' ===
 
=== '''How To:''' ===
  
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*On the left navigation panel, click '''Attendance''', then '''Entry''', then '''Location Scanning'''.
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Go to '''Action''' > '''Staff''' > '''Scan Entry Report'''.
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*Go to '''Action''', '''Staff''', and click on '''Scan Entry Report'''.
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[[File:hraction.png]]
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==Setup Options==
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[[File:scanentrysetup2.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 +
 
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'''From Time and To Time''' - A set of times that limits the selection of records for the report to a beginning time (from) and an ending time (to) range.
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'''Location''' - Select the location(s) to view all employees who have entered the selected location(s).
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'''Select Staff Type''' - Select the object/function code(s) to view only the employees that have the selected object/function codes and the locations they have scanned into.
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'''From Time''' / '''To Time''' - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time.
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'''Include HOmebase Emp. Off Site''' - This option allows the report to include the records of the homebase staff that have scanned at other sites.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:hrscanentryreport.png]]
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'''District''' - District number
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'''School''' - School site number
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'''School Abbr''' - School Name Abbreviation - data comes from the [[Sponsor Site Editor]] > Programs Offered tab > Name ABV field.
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'''Staff ID''' - Staff identification number
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'''Last Name''' - Last name of staff member
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'''First Name''' - First name of staff member
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'''Suffix''' - Staff member generational suffix
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'''Location''' - A list of employees will be displayed with the location(s) they scanned into with a date and time.
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'''Status''' - Displays if staff is scanned in or out on this scan record.
 +
 
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'''Scan In Reason''' - The scan in reason code and description.
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'''Scan Out Reason''' - The scan out reason code and description.
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'''Absence Reason''' - Employee absence code.
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'''Create User''' - The user that created the record.
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'''Change Who''' - Who changed record.
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'''Change Date''' - Date record was changed.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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 +
[[File:scanentrybottom.png]]
  
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*'''Setup Box Options'''
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'''Setup''' - Click to go back to the Setup box.
  
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**To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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**For other set up values not listed in the standard set up list:
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'''Help''' - Click to view written instructions and/or videos.
  
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**'''Location''' - Select the location(s) to view all employees who have entered the selected location(s).
 
−
**'''Select Staff Type''' - Select the object/function code(s) to view only the employees that have the selected object/function codes and the locations they have scanned into.
 
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**'''From Time''' / '''To Time''' - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time.
 
  
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*Click '''OK'''
 
  
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*A list of employees will be displayed with the location(s) they scanned into with a date and time.
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----
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[[Attendance|'''Attendance''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:02, 1 April 2024

This report will provide a user with all the locations of which a staff member has been scanned.

Menu location

Attendance > Entry > Location Scanning

How To:

Go to Action > Staff > Scan Entry Report.

Hraction.png

Setup Options

Scanentrysetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

From Time and To Time - A set of times that limits the selection of records for the report to a beginning time (from) and an ending time (to) range.

Location - Select the location(s) to view all employees who have entered the selected location(s).

Select Staff Type - Select the object/function code(s) to view only the employees that have the selected object/function codes and the locations they have scanned into.

From Time / To Time - Enter the range of time, in military time, to view employees who enter the selected location(s) within that range of time.

Include HOmebase Emp. Off Site - This option allows the report to include the records of the homebase staff that have scanned at other sites.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Hrscanentryreport.png

District - District number

School - School site number

School Abbr - School Name Abbreviation - data comes from the Sponsor Site Editor > Programs Offered tab > Name ABV field.

Staff ID - Staff identification number

Last Name - Last name of staff member

First Name - First name of staff member

Suffix - Staff member generational suffix

Location - A list of employees will be displayed with the location(s) they scanned into with a date and time.

Status - Displays if staff is scanned in or out on this scan record.

Scan In Reason - The scan in reason code and description.

Scan Out Reason - The scan out reason code and description.

Absence Reason - Employee absence code.

Create User - The user that created the record.

Change Who - Who changed record.

Change Date - Date record was changed.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Scanentrybottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki