Difference between revisions of "Parent Contact Log"

From EDgearWiki
Jump to navigationJump to search
(82 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
__NOTOC__
 
__NOTOC__
−
'''When users contact parents, this program is a place to record parent/guardian contact information.'''
+
'''When users contact parents, this program is a place to record parent/guardian contact information logs. Also, when "Show JCall Messages" is checked it will display all JCall information, like phone calls, text messages, and emails sent concerning the student. '''
 +
 
 +
'''EX:''' When a teacher sends an email using Classroom> Reports> Roster> [[Email Report]], they will see the results in iGear> Parent Contact Log  AND  Reports>  [[Parent Contact Count]].
 +
 
 +
In [[User Management]],
 +
 
 +
Under '''Action''' - '''See All Contacts''' and then '''Action Permissions''':
  
−
In [[User Management]]:
 
 
[[File:pcl111.png]]
 
[[File:pcl111.png]]
−
*When '''See all contacts''' security option is '''Yes''', it will display all contacts logs for students. When set to '''No''', it will display only contact logs created by the user and the automatic contact logs from other programs such as Discipline, SBLC, etc. These automatic records logs have a light gray background.
 
−
*If security is '''Yes''' with '''RW''' permission and the record was not created by the user, they cannot edit it but can only create a new record or update one of their own records.
 
−
*If the user wishes to delete a record, there is a red Delete cell on the far right.  The record can only be deleted by the user who created the record. To prevent deleting comments, the security for the Program permission should be '''RO'''.  This would then prevent users from creating and deleting records. '''
 
−
*A Program permission of '''NA''' would keep the user out of the program all together.
 
  
 +
*When security option is '''Yes''', it will display all contacts logs concerning the student. Also, with Yes selected, the teacher will see the "Show JCall Messages" filter.
 +
*When set to '''No''', it will display only contact logs created by the user and the automatic contact logs from other programs such as Discipline, SBLC, and School Notes. These automatic records logs have a light gray background.
 +
*A Program permission of '''NA''' would keep the user out of the program all together.  Also, with No selected, the teacher will not see "Show JCall Messages" filter.
  
 +
Under '''Action''' - '''Access''' and then '''Action Permissions''':
  
−
Add logic in stParentContatLog that if the user has Insert Only Access, then the user can only add new records, and disable the bottom section if the user clicks an existing record.  Also remove the delete column. Add button is only enabled if user has Insert only privileges. delete column is not shown.
+
[[File:pcl6.png]]
  
−
If there are no security actions returned, then the default operation will be Insert/Update/Delete. If no security actions, the user can delete/insert/update
+
[[File:pcl5.png]]
  
−
Add logic in the stParentContactLog, that if the user access is Read Only, then user cannot change/add a new Parent Contact record.  Also remove the delete column. User can only see the information in read only mode, disabled textboxes from editing
+
*'''Read Only''' allows the user to read but not be able to insert, update or delete any logs (no red delete button).
  
 +
*'''Insert, Update or Delete''' allows the user to insert new logs and update and delete their own logs only. But Administrators, such as Principals, can delete teacher entries.
  
 +
*'''Insert Only''' allows the user to only insert a new log but not be able to update or delete any logs (no red delete button).
 +
 +
*If no security actions are added under '''Action''', the user can insert, update and delete.
  
  
Line 23: Line 32:
 
*'''Discipline''' referral contact actions from the '''Refpg2''' and '''Admin''' screens are automatically displayed in the Parent Contact Log.
 
*'''Discipline''' referral contact actions from the '''Refpg2''' and '''Admin''' screens are automatically displayed in the Parent Contact Log.
 
*'''SBLC''' entries but can only be viewed by staff with proper security in the Parent Contact Log.
 
*'''SBLC''' entries but can only be viewed by staff with proper security in the Parent Contact Log.
−
*'''School Note''' entries can be viewed in the Parent Contact Log.
+
*'''[[School Notes]]''' entries can be viewed in the Parent Contact Log.
 
==Menu Location==
 
==Menu Location==
  
Line 29: Line 38:
 
! style="width: 100px;" | Teacher Menu
 
! style="width: 100px;" | Teacher Menu
 
!
 
!
−
! style="width: 1000px;" | Administrator Menu - Student Master, SBLC, Post Attendance/Discipline, etc.
+
! style="width: 1000px;" | Administrator Menu - iGear for Student Master, SBLC, Post Attendance/Discipline, etc.
 
|-style="vertical-align:top;"
 
|-style="vertical-align:top;"
−
| [[File:pcl.png|center]]
+
| [[File:igearcomm.png|center]]
 
|
 
|
−
| [[File:pcl1.png|center]]
+
| [[File:stigearcommunication.png|center]]
 
|}
 
|}
  
 +
==Main==
 +
 +
[[File:parentconlogscreen2.png]]
  
 +
===Column Headers===
  
−
==Main==
+
'''District''' - Student's district of enrollment.
−
:[[File:parentcontactlog.png]]
+
 
 +
'''School''' - Student's school of enrollment.
  
−
===Column Headers===
+
'''Contacted By''' - Staff contact's name.
  
−
'''District''' - Student's district of enrollment
+
'''Contact Reason''' - Reason for contact (Attendance, Academics, Discipline, Grades, Other). When Print is selected there is an option to select which contact reason is to be printed.
  
−
'''School''' - Student's school of enrollment
+
'''Contact Type''' - Type of contact made.
  
−
'''Contacted By''' - Staff contact's name
+
'''Arena''' - Arena for JCall entry. This is the arena code that was chosen when the contact log was created. Be sure to check "Show JCall Messages" for the calls.
  
−
'''Contact Type''' - Type of contact made
+
'''Status''' - Status of contact made.
  
 
'''Relationship''' - Relationship of contactee to student. It will be blank if it came from the discipline or SBLC referral programs.
 
'''Relationship''' - Relationship of contactee to student. It will be blank if it came from the discipline or SBLC referral programs.
 +
 +
'''Students''' - Click to select multiple students to enter the same log data for. Note that teachers will only see the students who are scheduled to their classes.
  
 
'''Contact Date''' - Date contact was made.
 
'''Contact Date''' - Date contact was made.
Line 60: Line 76:
  
 
'''Del''' - Click the red cell on the desired row to delete a record.
 
'''Del''' - Click the red cell on the desired row to delete a record.
 +
 +
'''New''' - Click to enter a new parent contact log entry below.
 +
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.  When the user clicks on print this setup box appears. 
 +
 +
[[File:contactreasonsetup.png]]
 +
 +
The user may select an option of which Contact Reason(s) needs to be printed, but the user is not required to select a Contact Reason and can just click OK.
 +
 +
[[File:selectreasonbox4.png]]
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
Line 68: Line 94:
 
'''Save''' - Click to save the entry.
 
'''Save''' - Click to save the entry.
  
−
'''Show JCall Messages''' - Click to display all JCall information, phone calls, and emails.
+
'''Show JCall Messages''' - Click to display all '''JCall''' information, phone calls, text messages and emails sent concerning the student.
  
 
'''Show All Years''' - Click to display all years.
 
'''Show All Years''' - Click to display all years.
Line 74: Line 100:
 
===How-to===
 
===How-to===
 
[[Entering Contact Information]]
 
[[Entering Contact Information]]
 +
 +
 +
'''Q & A'''
 +
 +
'''Q''' - Is there a limit to the number of entries for a student in the Parent Contact Log?
 +
 +
'''A''' - Operationally, there is no limit to the number of parent communication log records.
  
  

Revision as of 11:14, 27 March 2024

When users contact parents, this program is a place to record parent/guardian contact information logs. Also, when "Show JCall Messages" is checked it will display all JCall information, like phone calls, text messages, and emails sent concerning the student.

EX: When a teacher sends an email using Classroom> Reports> Roster> Email Report, they will see the results in iGear> Parent Contact Log AND Reports> Parent Contact Count.

In User Management,

Under Action - See All Contacts and then Action Permissions:

Pcl111.png

  • When security option is Yes, it will display all contacts logs concerning the student. Also, with Yes selected, the teacher will see the "Show JCall Messages" filter.
  • When set to No, it will display only contact logs created by the user and the automatic contact logs from other programs such as Discipline, SBLC, and School Notes. These automatic records logs have a light gray background.
  • A Program permission of NA would keep the user out of the program all together. Also, with No selected, the teacher will not see "Show JCall Messages" filter.

Under Action - Access and then Action Permissions:

Pcl6.png

Pcl5.png

  • Read Only allows the user to read but not be able to insert, update or delete any logs (no red delete button).
  • Insert, Update or Delete allows the user to insert new logs and update and delete their own logs only. But Administrators, such as Principals, can delete teacher entries.
  • Insert Only allows the user to only insert a new log but not be able to update or delete any logs (no red delete button).
  • If no security actions are added under Action, the user can insert, update and delete.


The Parent Contact Log also collects parent/guardian contact information from several locations:

  • Discipline referral contact actions from the Refpg2 and Admin screens are automatically displayed in the Parent Contact Log.
  • SBLC entries but can only be viewed by staff with proper security in the Parent Contact Log.
  • School Notes entries can be viewed in the Parent Contact Log.

Menu Location

Teacher Menu Administrator Menu - iGear for Student Master, SBLC, Post Attendance/Discipline, etc.
Igearcomm.png
Stigearcommunication.png

Main

Parentconlogscreen2.png

Column Headers

District - Student's district of enrollment.

School - Student's school of enrollment.

Contacted By - Staff contact's name.

Contact Reason - Reason for contact (Attendance, Academics, Discipline, Grades, Other). When Print is selected there is an option to select which contact reason is to be printed.

Contact Type - Type of contact made.

Arena - Arena for JCall entry. This is the arena code that was chosen when the contact log was created. Be sure to check "Show JCall Messages" for the calls.

Status - Status of contact made.

Relationship - Relationship of contactee to student. It will be blank if it came from the discipline or SBLC referral programs.

Students - Click to select multiple students to enter the same log data for. Note that teachers will only see the students who are scheduled to their classes.

Contact Date - Date contact was made.

Contact Time - Time contact was made.

Log Entry - Log of comments by staff contact to contactee. If this is a discipline referral or SBLC referral, then type of parent contact made.

Del - Click the red cell on the desired row to delete a record.

New - Click to enter a new parent contact log entry below.

Print - This will allow the user to print the report. When the user clicks on print this setup box appears.

Contactreasonsetup.png

The user may select an option of which Contact Reason(s) needs to be printed, but the user is not required to select a Contact Reason and can just click OK.

Selectreasonbox4.png

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Parentcontactlog2.png

Save - Click to save the entry.

Show JCall Messages - Click to display all JCall information, phone calls, text messages and emails sent concerning the student.

Show All Years - Click to display all years.

How-to

Entering Contact Information


Q & A

Q - Is there a limit to the number of entries for a student in the Parent Contact Log?

A - Operationally, there is no limit to the number of parent communication log records.


JCampus

System Overview

Classroom Main Page

Using the iGear

Retrieved from EDgear Wiki