Difference between revisions of "Special Code List"

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__NOTOC__
 
__NOTOC__
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'''This program lists students with Special codes.'''
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'''This report provides a list of students with special codes assigned to them. Also, here is a list of [[Commonly Used Special Codes]].'''
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==Menu Location==
 
==Menu Location==
  
 +
'''Student > Reports > Special Code List'''
  
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[[File:nan special code menu.png]]
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==Setup Options==
  
 +
[[File:speccodelistsetup.png]]
  
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On the left navigation panel, select '''Student''' > '''List''' > '''Special Code List'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
 +
'''Show SSN on Report''' - Select this to have the SSN printed on the report.
  
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==Setup Options==
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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[[File:nan special code setup.png]]
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Exclude Special Codes''' - Click in the field to the right of '''Exclude Special Codes''' to select the desired special code(s) to exclude.  If the user chooses to exclude students with a
 +
special code, it should remove them, regardless of any other special code listed.
 +
*Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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all schools in your district.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Column''' - List columns that are to be viewed on the report.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Active Only''' and '''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  Choose from the selections.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Print Break on''' - This option will create a print break based on which option is selected.
  
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'''Exclude Special Codes''' - Click in the field to the right of '''Exclude Special Codes''' to select the desired special code(s) to exclude. If the user chooses to exclude students with a
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'''OK''' - Click to continue.
  
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special code, it should remove him, regardless of any other special code listed.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]]
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''NOTE''' - The [[Using the iGear | iGear]] is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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==Main==
  
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the field to the right of Gender to select the desired gender to be included.
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[[File:specialcodelistmain.png]]
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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===Column Headers===
  
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right of Teams to select the desired Teams(s) to view. 
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'''Dist''' - Student's district of enrollment
  
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'''Active Only,  and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sch''' - Student's school of enrollment.
  
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  Choose from the selections.
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'''School Name''' - School name of enrollment.
  
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'''Print Break on Homeroom''' - This option will create a print break based on the homeroom order only.
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'''Last Name''' - Student's last name.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''
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'''First Name''' - Student's first name.
  
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'''NOTE - The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.'''
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'''Middle Name''' - Student's middle name.
  
 +
'''Suffix''' - Student's generational suffix
  
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'''OK''' - Click to continue.
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'''SIDNO''' - Student's ID number
  
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==Main==
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'''StateID''' - Student's state identification number
  
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[[File:nanspecialcodelist.png]]
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'''SSN''' - Student's social security number
  
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'''Gen''' - Student's gender
  
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'''Homeroom Teacher''' - Student's homeroom teacher's name
  
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===Column Headers===
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'''Eth''' - Student's race/ethnicity
  
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'''District''' - District in which the student is enrolled.
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'''GD''' - Student's grade of enrollment
  
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'''Sch''' - Site code of the school in which the student is enrolled.
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'''BDate''' - Student's date of birth
  
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'''Last Name''' - Student's last name.
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'''ECode''' - Student's entry code into the school
  
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'''First Name''' - Student's first name.
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'''EDate''' - Student's entry date into the school
  
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'''Middle Name''' - Student's middle name.
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'''LCode''' - Student's leave code from the school
  
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'''Suffix''' - The generation indicator for males such as Jr., II, III.
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'''LDate''' - Student's leave date from the school
  
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'''Sidno''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.
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'''Lunch''' - Student's lunch code
  
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'''StateID''' - State assigned ID for students.
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'''Lunch ID''' - Student's lunch identification number
  
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'''ECode''' - Entry Code.
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'''Phone''' - Student's home phone number
  
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'''EDate''' - Date of Entry.
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'''Team''' - Team name
  
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'''LCode''' - Leave Code.
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'''Counselor''' - name of the counselor to which the student has been assigned.
  
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'''LDate''' - Date student left (dropped).
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''LCode''' - Student's Lunch Code.
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'''SIS School''' - Student's SIS school number.
  
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'''Lunch''' - Student's Lunch ID.
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'''SIS School Name''' - SIS school name.
  
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'''Phone''' - Student's phone number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Special Codes''' - This column will show all of the special codes for a student (even for students who have exited). These codes are up to three characters in length and are separated by a
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==Bottom==
  
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comma.
 
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:sch9.png]]
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==Bottom==
 
  
 +
'''Setup''' - Click to go back to the Setup box.
  
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[[File:sch9.png]]
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
  
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'''Print'''--Follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
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'''Help'''--This button links to the JCampus video and/or written instructions.
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'''Resource'''
  
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[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
  
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Sorting and other data manipulations are explained in the following link: '''<span style="background:yellow">[[List Programs Instructions/Video]]</span>'''
 
  
 +
Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
  
 
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Latest revision as of 15:44, 15 March 2024

This report provides a list of students with special codes assigned to them. Also, here is a list of Commonly Used Special Codes.

Menu Location

Student > Reports > Special Code List

Setup Options

Speccodelistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Show SSN on Report - Select this to have the SSN printed on the report.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude. If the user chooses to exclude students with a special code, it should remove them, regardless of any other special code listed.

  • Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Column - List columns that are to be viewed on the report.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK. Choose from the selections.

Print Break on - This option will create a print break based on which option is selected.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options

NOTE - The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.


Main

Specialcodelistmain.png

Column Headers

Dist - Student's district of enrollment

Sch - Student's school of enrollment.

School Name - School name of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

Suffix - Student's generational suffix

SIDNO - Student's ID number

StateID - Student's state identification number

SSN - Student's social security number

Gen - Student's gender

Homeroom Teacher - Student's homeroom teacher's name

Eth - Student's race/ethnicity

GD - Student's grade of enrollment

BDate - Student's date of birth

ECode - Student's entry code into the school

EDate - Student's entry date into the school

LCode - Student's leave code from the school

LDate - Student's leave date from the school

Lunch - Student's lunch code

Lunch ID - Student's lunch identification number

Phone - Student's home phone number

Team - Team name

Counselor - name of the counselor to which the student has been assigned.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

SIS School - Student's SIS school number.

SIS School Name - SIS school name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki