Difference between revisions of "DMS System"

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'''This program will give a user the ability to draw attendance zones by school and grade level.'''
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__NOTOC__
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'''This program will give a user the ability to draw attendance zone maps by school and grade level. The 'Copy Zones' feature will copy attendance zones from from one live year to another which needs to be done every year.  '''
  
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:'''NOTE''':  For the security for DMS , the user will need a category of '''SIS''' and the Program will be '''DMS System'''.
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In [[User Management]], the user will need a category of '''SIS or Maintenance''' and the Program will be '''DMS System'''.
  
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For the Sandbox security, choices are '''Action: Sandbox Editing Only''' ->  Action Permission choices are: '''Allow Sandbox Editing Only''' or '''Allow Editing All'''.
  
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On the left navigation panel, select System, Entry and System Configuration.
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==Menu Location==
  
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=== <u>View Existing Zones</u> ===
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'''System > Entry > DMS System'''
  
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*Verify that the school year and the district number is correct and then click '''OK'''.
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==Main==
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*In upper right, click '''Options'''.  Select '''List Zones'''.
 
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[[File:cellclick.PNG]]
 
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*A window will open to list all the existing attendance zones for the selected year.
 
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:*To view an attendance zone on the map, place a check in the box next to the desired zone.  (The user may need to move the list to the side to view the attendance zone).
 
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:*Click on the number in the '''Count''' column to view a list of the students that are in that attendance zone.
 
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:*Drop a marker on the school location on the map to have the school name label show for the school. Also, no green checks in the '''Valid Address''' column will show the schools that need to be adjusted with dropper.
 
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:*To '''Edit''' information about an attendance zone, click the icon in the '''Edit''' column on the row of the desired zone.  The '''Edit Zone Information''' box will appear.  The user can then change the '''School''', '''Zone Name''', '''Grades''', and '''Color''' associated with the selected zone.
 
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:*To adjust the shape of an attendance zone, click on the name of the zone.  The zone will display on the map with points.  Click, hold, and drag the map points where they need to be.  Click '''Save'''.
 
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:*To delete an existing zone, click on the name of the attendance zone.  Next, click the '''Clear''' button and then click '''Save'''.
 
  
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=== <u>Create an Attendance Zone</u> ===
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[[File:dms1.png]]
  
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Click '''Options''', located at the top right corner of the screen.
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==Top==
  
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*'''List Zones''' - This option will display all of the zones that have already been set up.
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[[File:DMS_System_-_Sandbox_-_Top.png]]
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*'''New Zone'''
 
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:*Select the '''School''', '''Zone Name''', '''Grades''', and the '''Color''' the attendance zone will be associated with.
 
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:*In the '''Zone Name''' field, the name of the selected school will be displayed.  The user can edit the field to display any name they choose.
 
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:*Click '''Start''' to begin drawing the attendance zone.  Click '''Save''' when complete.
 
  
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*'''Copy Zone'''
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'''District''' - Verify that the district number is correct.
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:*'''Copy Zone School'''
 
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::*Zone to Copy - This is the zone that is being copied.
 
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::*School - This is the name of the school.
 
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::*Zone Name - Name of the zone.
 
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::*Grades - Select the grades of the school.
 
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::*Color - Select a color to represent the zone.
 
  
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:*'''Copy Zone Year'''
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'''Student Year''' - Verify that the student year is correct.
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::*From Year - Select the year being copied.
 
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::*Copy to Year - This is the current year copied.
 
  
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:*'''Set up'''
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'''Zone Year''' - Verify that the zone year is correct.
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'''Sandbox''' - Use this feature to create and use new zones that are not official but can be used for planning.  Click in the second '''Sandbox''' box and/or choose or create new sandbox.
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==Bottom Tabs==
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[[File:DMS_System_-_Sandbox_-_Bottom.png]]
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'''New Zone''' - Create new attendance zones or duplicate existing ones.
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'''List Zones''' - Display all of the existing attendance zones for the selected '''Zone Year''' or '''Sandbox'''.
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'''Copy Zones''' - Copy attendance zones from live to '''Sandbox''' or vice versa, or from one live year to another, or from one '''Sandbox''' to another.
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:'''Important Note''': '''"Copy"''' is not the same as '''"Duplicate"'''.
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::*'''"Copy"''' is used when working with a zone or set of zones and wishing to copy them to a new year, or copy to a "Sandbox" for editing, then copy back again.
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:::--'''Warning''': '''"Copy"''' from a sandbox to "Live" school year will delete the contents of Live school year and <u>replace</u> them with the contents of the sandbox.
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:::See [[Copy Attendance Zones]]
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::*'''"Duplicate"''' would be used when working within a year or sandbox, and the user wishes to duplicate a school's zone from school site to another.
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:::See [[Duplicate Attendance Zones]]
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===How To===
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[[Create A Sandbox]]
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[[Draw New Attendance Zones]]
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[[Duplicate Attendance Zones]]
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[[Lists Zones]]
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[[Copy Attendance Zones]]
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'''Q & A'''
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'''Q''' - We turned on our ORS for 24-25 PK & K and it is putting everyone at 999 zone. We checked the mapping for a 24/25 year but do not see one. Is this why?
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'''A''' - Yes, you are seeing the 999 zone because there are no DMS maps for 2425. The first step to copying the map to the new year is to roll over your [[Sponsor Site Editor]] into 2425.
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Then, copy the DMS maps for the new year by going to: Maps> Entry> [[DMS System]]
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1. Click on "Copy Zones" in the bottom left hand corner
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2. In Copy From section
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*Check the box to the left of "From Live Year:"
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*Select 2324 from the drop down of the "From Live Year:" options
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4. In Copy To section
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*Check the box to the left of "To Live Year:"
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*Select 2425 from the drop down of the "From Live Year:" options (if 2425 is not an option the [[Sponsor Site Editor]] has not been rolled over)
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5. Click Copy
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----
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[[System|'''System''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:17, 12 March 2024

This program will give a user the ability to draw attendance zone maps by school and grade level. The 'Copy Zones' feature will copy attendance zones from from one live year to another which needs to be done every year.

In User Management, the user will need a category of SIS or Maintenance and the Program will be DMS System.

For the Sandbox security, choices are Action: Sandbox Editing Only -> Action Permission choices are: Allow Sandbox Editing Only or Allow Editing All.

Menu Location

System > Entry > DMS System

Main

Dms1.png

Top

DMS System - Sandbox - Top.png

District - Verify that the district number is correct.

Student Year - Verify that the student year is correct.

Zone Year - Verify that the zone year is correct.

Sandbox - Use this feature to create and use new zones that are not official but can be used for planning. Click in the second Sandbox box and/or choose or create new sandbox.

Bottom Tabs

DMS System - Sandbox - Bottom.png

New Zone - Create new attendance zones or duplicate existing ones.

List Zones - Display all of the existing attendance zones for the selected Zone Year or Sandbox.

Copy Zones - Copy attendance zones from live to Sandbox or vice versa, or from one live year to another, or from one Sandbox to another.

Important Note: "Copy" is not the same as "Duplicate".
  • "Copy" is used when working with a zone or set of zones and wishing to copy them to a new year, or copy to a "Sandbox" for editing, then copy back again.
--Warning: "Copy" from a sandbox to "Live" school year will delete the contents of Live school year and replace them with the contents of the sandbox.
See Copy Attendance Zones
  • "Duplicate" would be used when working within a year or sandbox, and the user wishes to duplicate a school's zone from school site to another.
See Duplicate Attendance Zones


How To

Create A Sandbox

Draw New Attendance Zones

Duplicate Attendance Zones

Lists Zones

Copy Attendance Zones


Q & A

Q - We turned on our ORS for 24-25 PK & K and it is putting everyone at 999 zone. We checked the mapping for a 24/25 year but do not see one. Is this why?

A - Yes, you are seeing the 999 zone because there are no DMS maps for 2425. The first step to copying the map to the new year is to roll over your Sponsor Site Editor into 2425.

Then, copy the DMS maps for the new year by going to: Maps> Entry> DMS System

1. Click on "Copy Zones" in the bottom left hand corner

2. In Copy From section

  • Check the box to the left of "From Live Year:"
  • Select 2324 from the drop down of the "From Live Year:" options

4. In Copy To section

  • Check the box to the left of "To Live Year:"
  • Select 2425 from the drop down of the "From Live Year:" options (if 2425 is not an option the Sponsor Site Editor has not been rolled over)

5. Click Copy



System Main Page


JCampus Main Page

Retrieved from EDgear Wiki