Difference between revisions of "Sport Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will allow the user to fast load sport codes to students and also post date ranges that correspond with the sport season.
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
 +
 
 +
In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:sportcodemenu.png]]
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'''Student > Loaders > Sport Code Fast Loader'''
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On the left navigation panel, select '''Loaders''' > '''Student Master''' > '''Sport Code Fast Loader'''.
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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 +
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''OK''' - Click to continue.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
[[File:sportcodefastsetup.png]]
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 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Homeroom''' - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Class''' - Leave blank or select all to include all classes. Otherwise, choose the desired class.
  
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===Filters===
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
  
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[[File:sportcodefilter.png]]
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'''Special Ed:'''
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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All - Select to view all students.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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Sped Only - Select to view only Sped students.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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Non Sped - Select to view only non Sped students.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''504:'''
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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All - Select to view all students.
  
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'''Class''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
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504 Only - Select to view only 504 students.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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Non 504 - Select to view only non 504 students.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
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'''LEP:'''
  
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'''Filter Dates:'''
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All - Select to view all students.
  
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, bu the To Date must also be blank.
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LEP Only - Select to view only LEP students.
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 +
Non LEP - Select to view only non LEP students.
 +
 
 +
'''Filter Dates'''
 +
 
 +
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
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[[File:sportcode1.png]]
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[[File:sportcodefastloadmain3.png]]
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 +
'''Search''' - Search for student by SIDNO, Name, or Code.
  
 
===Left Column Headers===
 
===Left Column Headers===
  
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'''SIDNO''' - Student's identification number.
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'''SIDNO''' - Student's identification number
  
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'''Student Name''' - Student's full name.
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'''Student Name''' - Student's full name
  
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'''Grade''' - Student's grade of enrollment.
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'''Grade''' - Student's grade of enrollment
  
 
'''School''' - School site number of enrollment
 
'''School''' - School site number of enrollment
  
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear.  
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
  
 
'''Begin Date''' - Student's code begin date
 
'''Begin Date''' - Student's code begin date
  
 
'''End Date''' - Student's code end date
 
'''End Date''' - Student's code end date
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'''Add''' - Add new code.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Right Column Headers===
 
===Right Column Headers===
  
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'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
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'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
 
'''Description''' - Sport Codes description
 
'''Description''' - Sport Codes description
  
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'''Post Dates:'''
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'''Post Dates'''
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''End Dates''' - This date is for the values posted as end dates.
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'''End Date''' - This date is for the values posted as end dates.
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 +
'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
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 +
'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
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 +
To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code on the right side code area and the begin and/or end date will display.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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----
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[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

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