Difference between revisions of "Calendar Editor"

From EDgearWiki
Jump to navigationJump to search
 
(149 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
__NOTOC__
 
__NOTOC__
−
'''This program will allow the user to add or update school calendar information.'''
+
'''This program will provide the user with a way to add or update school calendar information.'''  
 +
*A school can have more than one calendar, if needed, as long as the calendar code number is different.
 +
*The calendar code is important not only because it uniquely identifies the calendar set but also because it links individual students to a specific calendar which is then used for calculating grades and minutes of instructions.
  
−
#On the left, click on "System"
+
==Menu Location==
−
#Under "Entry", select "Calendar Editor"
 
−
#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''
 
  
 +
'''System > Entry > Calendar Editor'''.
  
−
Choose the '''School'''
+
==Setup Options==
 +
 
 +
[[File:calendarsetup.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:calendar top.png]]
 +
 
 +
The calendar code is important not only because it uniquely identifies the calendar set but also because it links individual students to a specific calendar which is then used for calculating grades and minutes of instructions.'''
 +
 
 +
===Adding Information to the Record Type 10===
 +
 
 +
Type 10 is the heading information '''ONLY''' at the top of the screen. Every calendar must have one (and only one) calendar record type 10.
 +
 
 +
'''School''' - School site number
 
   
 
   
−
Enter a '''Calendar Code''' (a unique number between 001 and 999)  
+
'''[[Calendar Code]]''' - State reporting code for description, a unique number between 001 and 999.
 +
*A school can have more than one calendar, if needed for different grade levels, as long as the calendar code number is different. But a school can only have one calendar per grade level(s) per school. 
 +
*The calendar only affects what days students are in school, not what happens during the hours.  Calendar start and end times are not reported to the State. The state uses the set number of minutes for a day on the calendar record.
 
   
 
   
−
Choose the number of '''Semesters'''
+
'''Semesters''' - Choose how many semesters
 
   
 
   
−
Pick the number of '''Periods'''
+
'''Periods''' - Choose the number of periods in a school day.
  
−
Enter the '''Start Time''' (use military time)
+
'''Start Time''' - Enter the military time the day starts.
 
   
 
   
−
Enter the '''End Time''' (use military time)
+
'''End Time''' - Enter the military time the day ends.
 
   
 
   
−
'''Minutes''' – number of instructional minutes per day (does not include minutes used for homeroom, recess, lunch, time between classes). The SIS coordinator should have a worksheet to assist in finding the correct number of minutes.  
+
'''Minutes''' – This is the number of instructional minutes per school day.
 +
*The SIS coordinator should have a worksheet to assist in finding the correct number of minutes.
 +
*The minutes field on the Calendar does affect attendance calculations.
 +
*It does not include minutes used for time between classes, recess, lunch, or homeroom.
 +
*If you have bad weather days, do not make changes to these minutes as it would reflect all year. Only add minutes in the for make up days in the lower portion of the calendar. The state does not look at the start and end time but minutes only.
 +
 
 +
'''Description''' – Add a description name. Ex: Basic Calendar, Basic Calendar grades K-3, etc.
 +
 
 +
'''Start Date''' – Event start time (HH:MM).  Only for type 40 and 60 records.
 +
 
 +
'''End Date''' – Event end time (HH:MM).  Only for type 40 and 60 records.
 +
 
 +
'''Graduation Date''' - This is the actual date the graduation is held and students walk across the stage.
 +
*If you are editing an elementary school calendar, use last day of school.
 
   
 
   
−
'''Description''' – description name. Ex: Basic Calendar, Basic Calendar grades K-3, etc.  
+
'''Grades''' – Indicate grade levels
 +
*Grades 35 (and 40) are no longer valid grade levels. They are only available for selection in the [[Sponsor Site Editor]] for historical data purposes, but are grayed out in '''Calendar Editor'''.
 +
 
 +
===Adding Dates to Record Type 20-60===
 +
[[File:calendar bottom.png]]
 +
 
 +
'''Holidays/Not Attended:'''
 +
 
 +
Using the blank top row, add your information.
 +
 
 +
'''Delete''' - Will delete that row only.
 +
 
 +
'''Lock''' - Check to prevent the event record from being overwritten by a multi delete or copy feature. Use this feature if there is a unique event for this site. (Be sure to Save after checking)
 +
 
 +
'''Event Code''' - Make your choice from below.  Choose the Event code for the day(s) students are not in school. But for the minutes column, add the minutes that they are in school.
 +
 
 +
'''20''' - Teacher Only
 +
 
 +
'''30''' - Holiday
 +
 
 +
'''40''' - Early Dismissal
 +
 
 +
'''50''' - Emergency Whole Days
 +
 
 +
'''60''' - Make-up days
  
−
'''Start Date''' – day instruction begins (usually first day students attend)
+
'''Start Date''' Enter the start date of the event
−
 
−
'''End Date''' – last day of instruction (usually last day students attend)
 
−
 
−
'''Graduation Date''' – actual date graduation is held, if elementary school calendar, use last date of school
 
−
 
−
'''Description''' – description name. Ex: Basic Calendar, Basic Calendar grades K-3, etc.
 
−
 
−
'''Grades''' – indicate grades using this calendar
 
 
   
 
   
 +
'''End Date''' - Enter the end date of the event
 +
 +
'''Minutes''' - Minutes apply only to Calendar Event codes 40 & 60 where parts of days are involved. Enter the instructional minutes that students are in school.
 +
*Enter the minutes of instruction only if it is less than the minutes on the Basic Calendar or leave blank if Minutes of instruction are equal to the minutes reported in the Basic Calendar.
 +
*You can add minutes to make up for snow days for every week from now to end of school. Enter your extra minutes for 'minutes per day'.
 +
 +
'''Description''' - Enter a description of the event.
 +
 +
'''Code''' - State reporting code for description.
 +
 +
'''Start''' – Event start time (HH:MM).  Only for type 40 and 60 records.
  
−
A calendar set may consist of up to a total of six different calendar record types. The different record types include – 10 (Basic calendar, top part of the screen), 20 (Teacher only), 30 (Holiday), 40 (Early dismissal), 50 (Emergency
+
'''End''' – Event end time (HH:MM).  Only for type 40 and 60 records.
−
Day) and 60 (Makeup Day). The calendar code is important not only because it uniquely identifies the calendar set but also because it links individual students to a specific calendar which is then used by many different modules.  
 
  
 +
'''Save''' - Will save that row only
  
−
'''Adding dates in the bottom part of the screen'''
+
'''RecNum''' - Is the record number
  
−
Select the Event Code Type
+
===Using the Action Button===
  
−
'''20''' Teacher Only
+
[[File:calendaraction.PNG]]
  
−
'''30''' Holiday
+
'''Add-A-Date''' - This allows the user a way to add dates to multiple schools as opposed to just one when using the top blank row line method.
  
−
'''40''' Early Dismissal
+
'''Copy This Calendar Set''' - This option copies the calendar to schools by choosing the school(s) and the record type(s). Most likely, you would choose all schools and all of the record types, EXCEPT for the type 10 records, as this information may differ from school to school.
  
−
'''50''' Emergency Whole Days
+
'''Delete This Entire Calendar''' - This option deletes the calendar for the school chosen.
  
−
'''60''' Make-up days
+
'''Rollover Calendar''' - This option rolls this year's calendar to next school year for the school(s) chosen. Type 10 records at the top can be copied without copying Type 20-70 records from the bottom area. No matter what school is chosen at the top, all of the district's 20-70 records will show at the bottom.
  
 +
'''Print This Calendar Code''' - This option will print one calendar.
  
 +
'''Print All Calendar Codes''' - This option prints all of the calendars.
  
−
Enter the Start Date of the event.
+
==Bottom==
−
 
−
Enter the End Date of the event
 
  
−
Enter an Event Description
+
[[File:calendarbottom.png]]
  
−
Enter the Minutes of instructional only if it is less than the minutes on the Basic Calendar. Leave blank if
+
'''HELP''' - Click to view written instructions and/or videos.
−
Minutes of instruction is equal to the minutes reported in the Basic Calendar.  
 
  
−
Select the Calendar Code(s) for the Event Code
+
'''Save''' - Click to save your information.
  
−
To include this Event Code on more than one calendar,
+
'''Clear''' - Click to clear unwanted information.
  
 +
'''Prev''' - Click for previous screen.
  
−
==Resources==
+
'''Next''' - Click for next screen.
−
[http://wiki.edgear.net/wiki/w/images/f/f7/Creating_the_Calendar_in_SIS_Module_Basic.pdf Creating the Calendar in SIS Module‎]:  Guide for creating Calendar information and files in the JPams version of the software.
 
  
 +
'''Setup''' - Click to go back to the setup box.
  
 +
'''Find''' - Click to find other calendars.
  
 +
==Resources==
 +
[http://wiki.edgear.net/wiki/w/images/f/f7/Creating_the_Calendar_in_SIS_Module_Basic.pdf Creating the Calendar in SIS Module‎]:  Guide for creating Calendar information and files in the JPams version of the software.
  
  
 
----
 
----
 
[[System|'''System''' Main Page]]
 
[[System|'''System''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:40, 31 July 2023

This program will provide the user with a way to add or update school calendar information.

  • A school can have more than one calendar, if needed, as long as the calendar code number is different.
  • The calendar code is important not only because it uniquely identifies the calendar set but also because it links individual students to a specific calendar which is then used for calculating grades and minutes of instructions.

Menu Location

System > Entry > Calendar Editor.

Setup Options

Calendarsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Calendar top.png

The calendar code is important not only because it uniquely identifies the calendar set but also because it links individual students to a specific calendar which is then used for calculating grades and minutes of instructions.

Adding Information to the Record Type 10

Type 10 is the heading information ONLY at the top of the screen. Every calendar must have one (and only one) calendar record type 10.

School - School site number

Calendar Code - State reporting code for description, a unique number between 001 and 999.

  • A school can have more than one calendar, if needed for different grade levels, as long as the calendar code number is different. But a school can only have one calendar per grade level(s) per school.
  • The calendar only affects what days students are in school, not what happens during the hours. Calendar start and end times are not reported to the State. The state uses the set number of minutes for a day on the calendar record.

Semesters - Choose how many semesters

Periods - Choose the number of periods in a school day.

Start Time - Enter the military time the day starts.

End Time - Enter the military time the day ends.

Minutes – This is the number of instructional minutes per school day.

  • The SIS coordinator should have a worksheet to assist in finding the correct number of minutes.
  • The minutes field on the Calendar does affect attendance calculations.
  • It does not include minutes used for time between classes, recess, lunch, or homeroom.
  • If you have bad weather days, do not make changes to these minutes as it would reflect all year. Only add minutes in the for make up days in the lower portion of the calendar. The state does not look at the start and end time but minutes only.

Description – Add a description name. Ex: Basic Calendar, Basic Calendar grades K-3, etc.

Start Date – Event start time (HH:MM). Only for type 40 and 60 records.

End Date – Event end time (HH:MM). Only for type 40 and 60 records.

Graduation Date - This is the actual date the graduation is held and students walk across the stage.

  • If you are editing an elementary school calendar, use last day of school.

Grades – Indicate grade levels

  • Grades 35 (and 40) are no longer valid grade levels. They are only available for selection in the Sponsor Site Editor for historical data purposes, but are grayed out in Calendar Editor.

Adding Dates to Record Type 20-60

Calendar bottom.png

Holidays/Not Attended:

Using the blank top row, add your information.

Delete - Will delete that row only.

Lock - Check to prevent the event record from being overwritten by a multi delete or copy feature. Use this feature if there is a unique event for this site. (Be sure to Save after checking)

Event Code - Make your choice from below. Choose the Event code for the day(s) students are not in school. But for the minutes column, add the minutes that they are in school.

20 - Teacher Only

30 - Holiday

40 - Early Dismissal

50 - Emergency Whole Days

60 - Make-up days

Start Date Enter the start date of the event

End Date - Enter the end date of the event

Minutes - Minutes apply only to Calendar Event codes 40 & 60 where parts of days are involved. Enter the instructional minutes that students are in school.

  • Enter the minutes of instruction only if it is less than the minutes on the Basic Calendar or leave blank if Minutes of instruction are equal to the minutes reported in the Basic Calendar.
  • You can add minutes to make up for snow days for every week from now to end of school. Enter your extra minutes for 'minutes per day'.

Description - Enter a description of the event.

Code - State reporting code for description.

Start – Event start time (HH:MM). Only for type 40 and 60 records.

End – Event end time (HH:MM). Only for type 40 and 60 records.

Save - Will save that row only

RecNum - Is the record number

Using the Action Button

Calendaraction.PNG

Add-A-Date - This allows the user a way to add dates to multiple schools as opposed to just one when using the top blank row line method.

Copy This Calendar Set - This option copies the calendar to schools by choosing the school(s) and the record type(s). Most likely, you would choose all schools and all of the record types, EXCEPT for the type 10 records, as this information may differ from school to school.

Delete This Entire Calendar - This option deletes the calendar for the school chosen.

Rollover Calendar - This option rolls this year's calendar to next school year for the school(s) chosen. Type 10 records at the top can be copied without copying Type 20-70 records from the bottom area. No matter what school is chosen at the top, all of the district's 20-70 records will show at the bottom.

Print This Calendar Code - This option will print one calendar.

Print All Calendar Codes - This option prints all of the calendars.

Bottom

Calendarbottom.png

HELP - Click to view written instructions and/or videos.

Save - Click to save your information.

Clear - Click to clear unwanted information.

Prev - Click for previous screen.

Next - Click for next screen.

Setup - Click to go back to the setup box.

Find - Click to find other calendars.

Resources

Creating the Calendar in SIS Module‎: Guide for creating Calendar information and files in the JPams version of the software.


System Main Page

JCampus Main Page

Retrieved from EDgear Wiki