Difference between revisions of "Students Currently Receiving Services"

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This report will give the user the names, school, services, Evaluation Date, Exceptionality, IEP date, Closed and/or reason for the Special Education students in a school or district that are currently receiving services.
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'''This report will give the user the names, school, services, Evaluation Date, Exceptionality, IEP date, Closed and/or reason for the Special Education students in a school or district that are currently receiving services.'''
  
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==Menu Location==
  
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===Getting Started===
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'''Special Education > Reports > Students Currently Receiving Services'''
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#In the left navigation panel, click on '''Click on Special Education''', '''Lists''', then '''Students Currently Receiving Services'''.
 
  
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==Setup Options==
  
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===Setup Options===
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[[File:studcurrentlyrecservsetup2.png]]
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#'''Year''': Defaults to current year.
 
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#'''District''': Defaults to district number associated with the login of the user.
 
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#'''School(s)''': Defaults to the user`s school. If the user has AD or 700 access, click to select the desired school.
 
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#'''Service(s)''': Leaving the cell blank will select all of the services that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever service needed for the report. Click '''OK''' at the bottom for the selections to appear in the main setup box.
 
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#'''Exception(s)''': Leaving the cell blank will select all of the exception(s)that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever exception(s) needed for the report. Click '''OK''' at the bottom for the selections to appear in the main setup box.
 
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#'''As of Date''': The date will default to today`s date. this may be changed by clicking on the drop down arrows and making a change to the date or by clicking on the calendar to right of the cells and making the date selection.
 
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#'''Show SSN''': To not show the '''SSN''' number is the default setting. If the user needs the '''SSN''' on the report, click in the box to the right of '''Show SSN'''.
 
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#'''OK''': #Click the '''OK''' button to begin the '''Students Currently Receiving Services'''.
 
  
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'''Year''' - Defaults to current year.
  
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==='''Header Definitions'''===
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#'''Last Name''': Last name of student.
 
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#'''First Name''': First name of student.
 
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#'''Grade''': Grade of student enrollment.
 
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#'''DOB''': Date of birth.
 
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#'''SDT''': Student enrollment ID.
 
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#'''School''': School of enrollment for the student.
 
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#'''Service''': Individual providing service for the student.
 
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#'''Service Start''': Date the services that the services started for the student.
 
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#'''Service Provider''': Name of person providing the service to the student.
 
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#'''Eval Date''': Date of the evaluation.
 
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#'''Exceptionality''': The exceptionality listed on the IEP for the individual student.
 
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#'''IEP Date''': Original date of the IEP.
 
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#'''Closed''': Flag would indicate if the IEP is closed.
 
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#'''Reasen''': Reason for closing the IEP.
 
  
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'''School(s)''' - Defaults to the user`s school. If the user has AD or 700 access, click to select the desired school.
  
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==='''To Print'''===
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'''Service(s)''' - Leaving the cell blank will select all of the services that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever service needed for the report. Click '''OK''' at the bottom for the selections to appear in the main setup box.
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#Click the '''Print''' button at the bottom of the screen.
 
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#The default print option will be '''PDF'''.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#Click the print button at the top left to print the report. Close the print preview.
 
  
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'''Exception(s)''' - Leaving the cell blank will select all of the exception(s)that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever exception(s) needed for the report. Click '''OK''' at the bottom for the selections to appear in the main setup box.
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'''Service As of Date''' - The "Service As-of-Date" on the setup box does not refer to the student's enrollment date, it refers to the student's sped services dates.
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'''Active Only''' - Selecting this option will omit any student with a leave date based on the date in the As-Of-Date
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'''As-Of-Date''' - Date that determines whether a student is active or not
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'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Show Provider SSN''' - To not show the '''SSN''' number is the default setting. If the user needs the '''SSN''' on the report, click in the box to the right of '''Show SSN'''.
 +
 +
'''Provider Name Order''' - This will change the display of the Service Provider`s name to Last, First Name order.
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:studcurservmain2.png]]
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===Column Headers===
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'''Last Name''' - Last name of student
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'''First Name''' - First name of student
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'''Middle Name''' - Middle name of student
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'''SASID''' - Student's state assigned identification number
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'''Grade''' - Grade of student enrollment
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'''Gen''' - Student's gender
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'''Eth''' - Student's ethnicity
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'''DOB''' - Date of birth
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'''SIDNO''' - Student's school identification number
 +
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'''School''' - School of enrollment for the student
 +
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'''Advisor''' - Student's current advisor
 +
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'''Service''' - Individual providing service for the student
 +
 +
'''Service Start''' - Date the services that the services started for the student
 +
 +
'''Service Provider''' - Name of person providing the service to the student
 +
 +
'''Eval Date''' - Date of the evaluation
 +
 +
'''Exceptionality''' - The exceptionality listed on the IEP for the individual student
 +
 +
'''IEP Date''' - Original date of the IEP
 +
 +
'''Closed''' - Flag would indicate if the IEP is closed
 +
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'''Reason''' - Reason for closing the IEP
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'''Assessment Program''' - Statewide Assessment student will participate in
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:studcurrecbottom2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''Save''' -  Click save first and a box will appear to name the report. Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''Resource'''
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[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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 +
 +
----
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[[Special Education|'''Special Education''' Main Page]]
 +
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:29, 31 July 2023

This report will give the user the names, school, services, Evaluation Date, Exceptionality, IEP date, Closed and/or reason for the Special Education students in a school or district that are currently receiving services.

Menu Location

Special Education > Reports > Students Currently Receiving Services

Setup Options

Studcurrentlyrecservsetup2.png

Year - Defaults to current year.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School(s) - Defaults to the user`s school. If the user has AD or 700 access, click to select the desired school.

Service(s) - Leaving the cell blank will select all of the services that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever service needed for the report. Click OK at the bottom for the selections to appear in the main setup box.

Exception(s) - Leaving the cell blank will select all of the exception(s)that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever exception(s) needed for the report. Click OK at the bottom for the selections to appear in the main setup box.

Service As of Date - The "Service As-of-Date" on the setup box does not refer to the student's enrollment date, it refers to the student's sped services dates.

Active Only - Selecting this option will omit any student with a leave date based on the date in the As-Of-Date

As-Of-Date - Date that determines whether a student is active or not

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Show Provider SSN - To not show the SSN number is the default setting. If the user needs the SSN on the report, click in the box to the right of Show SSN.

Provider Name Order - This will change the display of the Service Provider`s name to Last, First Name order.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studcurservmain2.png

Column Headers

Last Name - Last name of student

First Name - First name of student

Middle Name - Middle name of student

SASID - Student's state assigned identification number

Grade - Grade of student enrollment

Gen - Student's gender

Eth - Student's ethnicity

DOB - Date of birth

SIDNO - Student's school identification number

School - School of enrollment for the student

Advisor - Student's current advisor

Service - Individual providing service for the student

Service Start - Date the services that the services started for the student

Service Provider - Name of person providing the service to the student

Eval Date - Date of the evaluation

Exceptionality - The exceptionality listed on the IEP for the individual student

IEP Date - Original date of the IEP

Closed - Flag would indicate if the IEP is closed

Reason - Reason for closing the IEP

Assessment Program - Statewide Assessment student will participate in

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studcurrecbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki