Difference between revisions of "EDIT Tracking"

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===Video How-to===
+
__NOTOC__
 +
'''This program will help track early at risk students.'''
  
 +
==Menu Location==
  
−
===How-to===
+
'''SBLC > Reports > EDIT Tracking'''
−
#Log into WebPams page
+
 
−
#On the left, click on '''SBLC'''
+
==Setup Options==
−
#Under '''SBLC''', click on the arrow to the left of the word '''List'''
+
 
−
#Click on EDIT Tracking''' that appears under '''List'''
+
[[File:edittrackingsetup3.png]]
−
#Once the setup box appears, the following data should be set appropriately to receive accurate data:
+
 
−
#*'''Year''' should be set to the school year in which the report data need to be collected from
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
−
#*'''District''' and '''School''' should be defaulted based on the users security information
+
 
−
#'''Grade''': The cell defaults empty (all grades). Click in the cell to make a selection of certain a grade(s).
+
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
−
#'''Stats At Risk Points Limit''': Defaults to 0. User may highlight the 0 and type the points he/she wants in the report.
+
 
−
#'''Limit Students by Points''': the "square" defaults to blank.(will not limit students by points). If the user wants to limit students by check the "square".
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
−
#'''Show Students with Points >''': Cell defaults to blank. Click in the cell and type the number of student points to be greater than.
+
 
 +
'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
 +
 
 +
'''Stats At Risk Points Limit''' - Defaults to 0, this my be changed by clicking in the cell, deleting 0, and typing the number for the report.
 +
 
 +
'''Limit Students by Points''' - Defaults to an empty square to not limit students by points. The user may check the box to limit students by points.
 +
 
 +
'''Show Students with Points>''' - Cell defaults to blank. User must type a minimum point(s) in the cell.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
'''Ok''' - Click to continue
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
[[File:studentmasteroptions.png]]                                              [[File:weightoptions.png]]
 +
 
 +
===Student Master===
 +
 
 +
Click on the Student Master tab and a "Student Master" box populates
 +
 
 +
'''Include''' - Check the box if the user wants the "Percent", "Threshold Points" and "Older Student Years" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
 +
 
 +
'''Percent''' - Set this to what you want the Percentage of these Student Master options to be used to calculate the at risk points.
 +
 
 +
'''Threshold Points''' - Include students with the student points greater than this value in the at risk points calculations.
 +
 
 +
'''Older Student Years''' - Years added to the student's grade to constitute older student.
 +
 
 +
'''Set Weights''' - Click on Set Weights and a pick box appears with weight options. A weight may be set by the user in the Weight Options categories. It must total 100%.
 +
 
 +
'''OK''' - Click to go back to the original setup box.
 +
 
 +
[[File:disciplineoptions.png]]
 +
 
 +
===Discipline===
 +
 
 +
Click on Discipline tab and a "Discipline Options" box populates.
 +
 
 +
'''Include''' - Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
 +
 
 +
'''Percent''' - Set this to what you want the Percentage of these Discipline options to be used to calculate the at risk points.
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
 +
 
 +
'''Year''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
 +
 
 +
'''Suspensions by Code''':
 +
 
 +
'''Code(s)''' - Include students with referrals including suspension info for these incident types in the At Risk Points calculation.
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
 +
 
 +
'''Expulsions''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
  
−
#'''Student Master''': Click on Student Master to bring up "Student Master Options"
 
−
#*'''Student Master Options'''
 
−
#**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
 
−
#***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.
 
−
#***'''Threshold Points''': Defaults to 0. This may be changed by highlighting the 0 and typing the percent that the user wants to use.
 
−
#***'''Older Student Years''': Type the age limit
 
−
#****'''Set Weights''': Click on "Set Weights" and a "Weight Options" box will populate. Each of the weights in each category may be changed by clicking in the cell, highlight the defaulted 0, then type the weight needed for the report. Click '''OK''' to move back to the "Student Master Options".
 
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
−
#'''Discipline''': Click on "Discipline" to bring up "Discipline Options"
+
[[File:attendanceoptions.png]]
−
#*'''Discipline Options''': See the following items
+
 
−
#**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
+
===Attendance===
−
#***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.  
+
 
−
#***'''Year To Date''': Set these dates below.
+
Click on Attendance button and a "Attendance Options" box populates.
−
#****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
 
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
'''Include''' - Check the box if the user wants the "Percent", "Skip", "Year to Date" and/or "Period to Date" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
−
#***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
+
 
−
#'''***Period To Date''': Set these dates below.
+
'''Percent''' - Set this to what you want the percent of these Attendance options to be used to calculate the at risk points.
−
#****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.                      
+
 
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
'''Skip''' - Choose attendance codes to skip.
−
#***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
+
 
 +
'''Period''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Transactions >''' - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
 +
 
 +
'''Year''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Transactions>''' - Include students with transactions greater than this chosen value for the Year to Date values in the at risk points calculation.
 +
 
 +
'''Custom''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.      
 +
 
 +
'''#Transactions >''' - Include students with transactions greater than this chosen value for the Period to Date values in the at risk points calculation.
 +
 
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
−
#'''Attendance''': Click on Attendance to bring up "Attendance Options".
+
[[File:gradesoptions.png]]
−
#**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
+
 
−
#***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.
+
===Grades===
−
#***'''Skip''': Defaults to blank. The system will not skip any codes. Click in the cell and a pick box populates with all of the "Attendance Codes". User may select any codes to "skip" by clicking in the square
+
 
−
#***'''Year To Date''': Set these dates below.
+
Click on Grades button and a "Grade Options" box populates.
−
#****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
 
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
'''Include''': Check the box if the user wants the "Marking Period", "Percent", "GPA Less Than" and/or "GPA Points Down" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
−
#***'''Transactions>''': Defaults to 0. The 0 may be highlighted and the user may type the number of transactions
+
 
−
#'''***Period To Date''': Set these dates below.                         #'''****From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
''Marking Period''' - Select Marking Period.
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
 
−
#***'''Transactions>''': Defaults to 0. The 0 may be highlighted and the user may type the number of transactions
+
'''Percent''' - Set this to what you want the percent of these Grades options to be used to calculate the at risk points.
 +
 
 +
'''Select Courses''' - Include students who have failed these courses in the At Risk Points Calculation.
 +
 
 +
'''GPA Less Than''' - Include students with GPA less than this chosen value in the At Risk Points calculation.
 +
 
 +
'''GPA Points Down''' - Include students with GPA points down greater than this chosen value in the At Risk Points calculation.
 +
 
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
−
#'''Grades''': Click on "grades" to bring up "Grade Options".
+
[[File:counselingoptions.png]]
−
#**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
+
 
−
#**'''Marking Period''': Defaults to Current. User may click in the cell to make the marking period needed.
+
===SBLC===
−
#**'''Percent''': Defaults to 100%. User may click in the cell to make the percent needed.
+
 
−
#**'''GPA Less Than''': Defaults to 0. User may click in the cell to make the GPA Less Than 0 to GPA  needed.
+
Click on SBLC button and a "Counseling Options" box populates.
−
#**'''GPA Points Down >''': Defaults to 0. User may click in the cell to make the GPA Points Down > to GPA  Points needed.
+
 
 +
'''Include''': Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
 +
 
 +
'''Percent''' - Set this to what you want the percent of these SBLC options to be used to calculate the at risk points.
 +
 
 +
'''Period''':  
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
 +
 
 +
'''Year''':
 +
 
 +
'''From''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''To''' - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
 +
 
 +
'''#Referrals >''' - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
 +
 
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
−
#'''SBLC''': Click on "SBLC" to bring up "SBLC Options"
+
'''OK''' - Click to continue
−
#*'''SBLC Options''': See the following items
+
 
−
#**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
+
==Main==
−
#***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.
+
 
−
#***'''Year To Date''': Set these dates below.
+
[[File:edittrackingmain3.png]]
−
#****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
 
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
===Column Headers===
−
#***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
+
 
−
#'''***Period To Date''': Set these dates below.                         #'''****From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
'''Student Name''' - Student's full name
−
#****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
+
 
−
#***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
+
'''Sidno''' - Student's identification number
−
Click '''OK''' to open the program
+
 
 +
'''GD''' - Student's grade of enrollment
 +
 
 +
'''Age''' - Student's age
 +
 
 +
'''Student Pts''' - Student's at risk points
 +
 
 +
'''Att''' - Student's attendance transactions period/year/custom
 +
 
 +
'''Disc''' - Student's discipline transactions period/year/susp/expul
 +
 
 +
'''Grades''' - Count of failed courses selected by user
 +
 
 +
'''GPA''' - Student's current GPA/last period GPA
 +
 
 +
'''SBLC''' - Student's SBLC transactions period/year
 +
 
 +
'''Stats Pts''' - Student's total at risk points
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:edittrackingbottom3.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
'''[[Save]]''' - Click save first and a box will appear to name the report. Then click to save the report.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
 +
 
 +
 
 +
 
 +
[[SBLC/RTI|'''SBLC/RTI''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:48, 31 July 2023

This program will help track early at risk students.

Menu Location

SBLC > Reports > EDIT Tracking

Setup Options

Edittrackingsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Stats At Risk Points Limit - Defaults to 0, this my be changed by clicking in the cell, deleting 0, and typing the number for the report.

Limit Students by Points - Defaults to an empty square to not limit students by points. The user may check the box to limit students by points.

Show Students with Points> - Cell defaults to blank. User must type a minimum point(s) in the cell.

Report - The user can click in this box to select a report that was previously created.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Studentmasteroptions.png Weightoptions.png

Student Master

Click on the Student Master tab and a "Student Master" box populates

Include - Check the box if the user wants the "Percent", "Threshold Points" and "Older Student Years" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.

Percent - Set this to what you want the Percentage of these Student Master options to be used to calculate the at risk points.

Threshold Points - Include students with the student points greater than this value in the at risk points calculations.

Older Student Years - Years added to the student's grade to constitute older student.

Set Weights - Click on Set Weights and a pick box appears with weight options. A weight may be set by the user in the Weight Options categories. It must total 100%.

OK - Click to go back to the original setup box.

Disciplineoptions.png

Discipline

Click on Discipline tab and a "Discipline Options" box populates.

Include - Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.

Percent - Set this to what you want the Percentage of these Discipline options to be used to calculate the at risk points.

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.

Year:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Suspensions by Code:

Code(s) - Include students with referrals including suspension info for these incident types in the At Risk Points calculation.

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Expulsions:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Attendanceoptions.png

Attendance

Click on Attendance button and a "Attendance Options" box populates.

Include - Check the box if the user wants the "Percent", "Skip", "Year to Date" and/or "Period to Date" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.

Percent - Set this to what you want the percent of these Attendance options to be used to calculate the at risk points.

Skip - Choose attendance codes to skip.

Period:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Transactions > - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Year:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Transactions> - Include students with transactions greater than this chosen value for the Year to Date values in the at risk points calculation.

Custom:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Transactions > - Include students with transactions greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Gradesoptions.png

Grades

Click on Grades button and a "Grade Options" box populates.

Include: Check the box if the user wants the "Marking Period", "Percent", "GPA Less Than" and/or "GPA Points Down" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.

Marking Period' - Select Marking Period.

Percent - Set this to what you want the percent of these Grades options to be used to calculate the at risk points.

Select Courses - Include students who have failed these courses in the At Risk Points Calculation.

GPA Less Than - Include students with GPA less than this chosen value in the At Risk Points calculation.

GPA Points Down - Include students with GPA points down greater than this chosen value in the At Risk Points calculation.

Click OK to move back to the original setup box.

Counselingoptions.png

SBLC

Click on SBLC button and a "Counseling Options" box populates.

Include: Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.

Percent - Set this to what you want the percent of these SBLC options to be used to calculate the at risk points.

Period:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.

Year:

From - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

To - Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.

#Referrals > - Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

OK - Click to continue

Main

Edittrackingmain3.png

Column Headers

Student Name - Student's full name

Sidno - Student's identification number

GD - Student's grade of enrollment

Age - Student's age

Student Pts - Student's at risk points

Att - Student's attendance transactions period/year/custom

Disc - Student's discipline transactions period/year/susp/expul

Grades - Count of failed courses selected by user

GPA - Student's current GPA/last period GPA

SBLC - Student's SBLC transactions period/year

Stats Pts - Student's total at risk points

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Edittrackingbottom3.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


SBLC/RTI Main Page

JCampus Main Page

Retrieved from EDgear Wiki