Staff Form

This report will show the listing of staff and their absences along with the ability to print the forms.

Menu Location

Human Resources > Reports > Staff Form

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Staff - Click in the box for a list of staff to choose from.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Print SSN on Report- Check to include social security numbers.

Print Subfund Source on Staff Form - Check to include subfund sources.

Include Staff with Perfect Attendance - Check to include staff with perfect attendance.

OK - Click to continue

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Column Headers

Staff SID - Staff identification number

Staff Name - Staff name

Code - Code of absence

Start Date - start date of the absence

End Date - end date of the absence

Days - number of days absent

Hours - total hours absent

Reason - reason for absence

Sub SID - ID of the substitute who worked for the staff member

Sub Name - Name of substitute

School - School site number

NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Forms

• Click the Print Forms button at the bottom of the page.
• A print preview window will appear.
• To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
• Click the print icon at the right end of this rectangle. Another print preview will appear.
• Click the print button at the top left to print the report. Close the print preview.

Print List

• Click the Print button at the bottom of the page.
• A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
• The default print option will be PDF.
• Click the print button on this popup and a print preview window will appear.
• To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
• Click the print icon at the right end of this rectangle. Another print preview will appear.
• Click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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