Difference between revisions of "Staff Form"
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| + | '''This report will show the listing of staff and their absences along with the ability to print the forms.''' | ||
| + | |||
| + | ==Menu Location== | ||
| + | |||
| + | '''Human Resources > Reports > Staff Form''' | ||
| + | |||
| + | ==Setup Options== | ||
| + | |||
| + | [[File:staffform.png]] | ||
| + | |||
| + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
| + | |||
| + | '''District''' - Default value is based on the user's security settings. It will be limited to their district only. | ||
| + | |||
| + | '''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | ||
| + | |||
| + | '''Staff''' - Click in the box for a list of staff to choose from. | ||
| + | |||
| + | '''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
| + | |||
| + | '''Print SSN on Report'''- Check to include social security numbers. | ||
| + | |||
| + | '''Print Subfund Source on Staff Form''' - Check to include subfund sources. | ||
| + | |||
| + | '''Include Staff with Perfect Attendance''' - Check to include staff with perfect attendance. | ||
| + | |||
| + | '''OK''' - Click to continue | ||
| + | |||
| + | If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]]. | ||
| + | |||
| + | ==Main== | ||
| + | |||
| + | [[File:staffformmain.png]] | ||
| + | |||
| + | ===Column Headers=== | ||
| + | |||
| + | '''Staff SID''' - Staff identification number | ||
| + | |||
| + | '''Staff Name''' - Staff name | ||
| + | |||
| + | '''Code''' - Code of absence | ||
| + | |||
| + | '''Start Date''' - start date of the absence | ||
| + | |||
| + | '''End Date''' - end date of the absence | ||
| + | |||
| + | '''Days''' - number of days absent | ||
| + | |||
| + | '''Hours''' - total hours absent | ||
| + | |||
| + | '''Reason''' - reason for absence | ||
| + | |||
| + | '''Sub SID''' - ID of the substitute who worked for the staff member | ||
| + | |||
| + | '''Sub Name''' - Name of substitute | ||
| + | |||
| + | '''School''' - School site number | ||
| + | |||
| + | NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program. | ||
| + | |||
| + | To find definitions of commonly used columns follow this link: [[Common Column Headers]]. | ||
| + | |||
| + | ==Bottom== | ||
| + | |||
| + | [[File:staffformbottom.png]] | ||
| + | |||
| + | '''Setup''' - Click to go back to the Setup box. | ||
| + | |||
| + | [[Standard Print Options | '''Print''']] - This will allow the user to print the report. | ||
| + | |||
| + | '''Help''' - Click to view written instructions and/or videos. | ||
| + | |||
| + | '''Print Forms''' | ||
| + | |||
| + | *Click the '''Print Forms''' button at the bottom of the page. | ||
| + | *A print preview window will appear. | ||
| + | *'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. | ||
| + | *Click the print icon at the right end of this rectangle. Another print preview will appear. | ||
| + | *Click the print button at the top left to print the report. Close the print preview. | ||
| + | |||
| + | '''Print List''' | ||
| + | |||
| + | *Click the '''Print''' button at the bottom of the page. | ||
| + | *A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. | ||
| + | *The default print option will be '''PDF'''. | ||
| + | *Click the print button on this popup and a print preview window will appear. | ||
| + | *'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. | ||
| + | *Click the print icon at the right end of this rectangle. Another print preview will appear. | ||
| + | *Click the print button at the top left to print the report. Close the print preview. | ||
| + | |||
| + | Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]] | ||
| + | |||
| + | |||
| + | ---- | ||
| + | [[Human Resources|'''Human Resources''' Main Page]] | ||
| + | ---- | ||
| + | [[WebPams|'''JCampus''' Main Page]] | ||
Latest revision as of 13:12, 31 July 2023
This report will show the listing of staff and their absences along with the ability to print the forms.
Menu Location
Human Resources > Reports > Staff Form
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Staff - Click in the box for a list of staff to choose from.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Print SSN on Report- Check to include social security numbers.
Print Subfund Source on Staff Form - Check to include subfund sources.
Include Staff with Perfect Attendance - Check to include staff with perfect attendance.
OK - Click to continue
If you need instructions for setup values to be used, follow the link for: Standard Setup Options.
Main
Column Headers
Staff SID - Staff identification number
Staff Name - Staff name
Code - Code of absence
Start Date - start date of the absence
End Date - end date of the absence
Days - number of days absent
Hours - total hours absent
Reason - reason for absence
Sub SID - ID of the substitute who worked for the staff member
Sub Name - Name of substitute
School - School site number
NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.
To find definitions of commonly used columns follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Print Forms
- Click the Print Forms button at the bottom of the page.
- A print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
- Click the print icon at the right end of this rectangle. Another print preview will appear.
- Click the print button at the top left to print the report. Close the print preview.
Print List
- Click the Print button at the bottom of the page.
- A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
- The default print option will be PDF.
- Click the print button on this popup and a print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
- Click the print icon at the right end of this rectangle. Another print preview will appear.
- Click the print button at the top left to print the report. Close the print preview.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
