Difference between revisions of "Sub Form"

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UNDER CONSTRUCTION!!!
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__NOTOC__
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'''This report will show a listing of substitutes and whom they have subbed for along with the ability to print the forms.'''
  
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'''This report will show the listing of substitutes and who they have subbed for .'''
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==Menu Location==
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#On the left, click on '''Human Resources'''
 
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#Under '''Lists''', select '''Sub Form'''
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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In addition to the standard set up options, there are:
 
  
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[[File:SubForm.PNG]]
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'''Human Resources > Reports > Sub Form'''
  
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:'''Print SSN on Report''' -
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==Setup Options==
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:'''Print Subfund Source on Sub Form''' -
 
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:'''Print Object Function Codes on Sub Form''' -
 
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:'''Show All Substitutes''' -
 
  
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Click the '''OK''' button.
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[[File:subformsetup.png]]
  
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'''Year''' - This should be the prior year.
  
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'''Definitions of Column Headers'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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To find definitions of commonly used columns follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''Sub''' - Click in the box to see a list of subs to choose from.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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In addition to the common column headers, there are:
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'''Print SSN on Report'''- check to include social security numbers
  
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'''Print Subfund Source on Sub Form''' - check to include subfund sources
  
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'''To Print'''
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'''Print Object Function Codes on Sub Form''' - check to include object function codes
  
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#Click the '''Print''' button at the bottom of the detail page.
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'''Show All Substitutes''' - check to include all substitutes
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#The default print option will be '''PDF'''.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#Click the print button at the top left to print the report. Close the print preview.
 
  
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'''OK''' - Click to continue
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If you need instructions for setup values to be used, follow the link for [[Standard Setup Options]].
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NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.
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==Main==
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[[File:subformmain.png]]
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===Column Headers===
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'''Sub Sid''' - Substitute teacher identification number
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'''Sub Name''' - Substitute's name
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'''Code''' - Job classification for teacher/substitute teacher
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'''Start Date''' - Start date of the absence
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'''End Date''' - End date of the absence
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'''Days''' - Number of days absent
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'''Hours''' - Total hours absent
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'''Reason''' - Reason for absence
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'''Staff Sid''' - ID number of the staff being subbed for.
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'''Staff Name''' - Name of staff member being subbed for.
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'''School''' - School site number
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To find definitions of commonly used columns follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:subformbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''To Print the List'''
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*Click the '''Print''' button at the bottom of the page.
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*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
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*The default print option will be '''PDF'''.
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*Click the print button on this popup and a print preview window will appear.
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*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
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*Click the print icon at the right end of this rectangle. Another print preview will appear.
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*Click the print button at the top left to print the report. Close the print preview.
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'''To Print the Form'''
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*Click the '''Print Forms''' button at the bottom of the page.
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*A print preview window will appear.
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*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
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*Click the print icon at the right end of this rectangle. Another print preview will appear.
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*Click the print button at the top left to print the report. Close the print preview.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Human Resources|'''Human Resources''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:11, 31 July 2023

This report will show a listing of substitutes and whom they have subbed for along with the ability to print the forms.

Menu Location

Human Resources > Reports > Sub Form

Setup Options

Subformsetup.png

Year - This should be the prior year.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Sub - Click in the box to see a list of subs to choose from.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Print SSN on Report- check to include social security numbers

Print Subfund Source on Sub Form - check to include subfund sources

Print Object Function Codes on Sub Form - check to include object function codes

Show All Substitutes - check to include all substitutes

OK - Click to continue

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.

Main

Subformmain.png

Column Headers

Sub Sid - Substitute teacher identification number

Sub Name - Substitute's name

Code - Job classification for teacher/substitute teacher

Start Date - Start date of the absence

End Date - End date of the absence

Days - Number of days absent

Hours - Total hours absent

Reason - Reason for absence

Staff Sid - ID number of the staff being subbed for.

Staff Name - Name of staff member being subbed for.

School - School site number

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Subformbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

To Print the List

  • Click the Print button at the bottom of the page.
  • A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
  • The default print option will be PDF.
  • Click the print button on this popup and a print preview window will appear.
  • To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
  • Click the print icon at the right end of this rectangle. Another print preview will appear.
  • Click the print button at the top left to print the report. Close the print preview.

To Print the Form

  • Click the Print Forms button at the bottom of the page.
  • A print preview window will appear.
  • To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
  • Click the print icon at the right end of this rectangle. Another print preview will appear.
  • Click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Human Resources Main Page

JCampus Main Page

Retrieved from EDgear Wiki