Difference between revisions of "Manage Voice Recordings"

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==Menu Location==
 
==Menu Location==
  
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[[File:managevoice.png]]
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'''Communication''' > '''Entry''' > '''Manage Voice Recordings'''
  
 +
==Setup Options==
  
−
On the left navigation panel, select '''Communication''' > '''Entry''' > '''Manage Voice Recordings'''.
+
[[File:managevoicesetup.png]]
  
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==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
[[File:managevoicesetup.png]]
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
 +
'''OK''' - Click to continue
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Before recording, make sure your microphone is setup properly''' on the computer.
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'''Before recording, make sure your microphone is setup properly on the computer.'''
  
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 +
 
*Give the Recording a '''Title''' and a '''Description'''.
 
*Give the Recording a '''Title''' and a '''Description'''.
 +
 
*Click '''Record''' and start recording your message.  
 
*Click '''Record''' and start recording your message.  
 +
 
*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
 
*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
 +
 
*If your message has been recorded to your satisfaction, click '''Save'''.
 
*If your message has been recorded to your satisfaction, click '''Save'''.
 +
 
*Click '''Close''' when you are finished recording.
 
*Click '''Close''' when you are finished recording.
 +
 
*Any message recorded can be played and deleted from the report.
 
*Any message recorded can be played and deleted from the report.
  
 +
==Main==
 +
 +
[[File:mngvoicerecmain3.png]]
  
 
'''Column Headers'''
 
'''Column Headers'''
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Delete''' - Delete a recorded message
  
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Other columns not listed in the common column list:
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'''School''' - School that can access/use this recording
  
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*'''Delete''' - Delete a recorded message
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'''Title''' - Title of this Recording
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*'''School''' - School that can access/use this recording
 
−
*'''Title''' - Title of this Recording
 
−
*'''Description''' - Description of the Recording
 
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*'''Create Date''' - Date message was created
 
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*'''Created By''' - Username of person who created this message
 
−
*'''Create IP''' - IP address where this message was recorded
 
−
*'''Play''' - Plays this recording
 
  
 +
'''Description''' - Description of the Recording
 +
 +
'''Script''' - The actual content of the recorded message.
 +
 +
'''Voice ID''' - Voice ID of the recorded message.
 +
 +
'''Caller ID''' - Phone number that recorded the message.
 +
 +
'''Create Date''' - Date message was created.
 +
 +
'''Created By''' - Username of person who created this message.
 +
 +
'''Change Date''' - Date this message was last updated.
 +
 +
'''Change By''' - Username of the person who updated the message.
 +
 +
'''Play''' - Plays this recording
 +
 +
To find definitions of commonly used co was recordedlumn headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
 +
[[File:managevoicebottom.png]]
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 +
'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 +
 +
To maintain event messages, follow this link under Communication: [[Student Event Messages]] or [[Staff Event Messages]].
  
−
To maintain event messages, follow this link under Communication: '''<span style="background:yellow">[[Student Event Messages]]''' or '''<span style="background:yellow">[[Staff Event Messages]]'''.
 
  
  
 
----
 
----
 
[[Communication|'''Communication''' Main Page]]
 
[[Communication|'''Communication''' Main Page]]
−
 
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:42, 31 July 2023

This program is used for recording and storing WAV Files for future JCALL Delivery.

Menu Location

Communication > Entry > Manage Voice Recordings

Setup Options

Managevoicesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Before recording, make sure your microphone is setup properly on the computer.

To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.

  • Give the Recording a Title and a Description.
  • Click Record and start recording your message.
  • Once you have finished recording, click stop recording. Click Play to check the recorded message.
  • If your message has been recorded to your satisfaction, click Save.
  • Click Close when you are finished recording.
  • Any message recorded can be played and deleted from the report.

Main

Mngvoicerecmain3.png

Column Headers

Delete - Delete a recorded message

School - School that can access/use this recording

Title - Title of this Recording

Description - Description of the Recording

Script - The actual content of the recorded message.

Voice ID - Voice ID of the recorded message.

Caller ID - Phone number that recorded the message.

Create Date - Date message was created.

Created By - Username of person who created this message.

Change Date - Date this message was last updated.

Change By - Username of the person who updated the message.

Play - Plays this recording

To find definitions of commonly used co was recordedlumn headers, follow this link: Common Column Headers.

Bottom

Managevoicebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

To maintain event messages, follow this link under Communication: Student Event Messages or Staff Event Messages.


Communication Main Page

JCampus Main Page

Retrieved from EDgear Wiki