Difference between revisions of "Manage Voice Recordings"

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'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
 
'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
  
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==Menu Location==
  
On the left navigation panel, select '''Communication''', '''Entry''', and '''Manage Voice Recordings'''.
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'''Communication''' > '''Entry''' > '''Manage Voice Recordings'''
  
'''Setup Box Options'''
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==Setup Options==
  
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:managevoicesetup.png]]
  
Click '''OK'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
'''Before recording, make sure your microphone is setup properly''' on the computer.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
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'''Before recording, make sure your microphone is setup properly on the computer.'''
  
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 +
 
*Give the Recording a '''Title''' and a '''Description'''.
 
*Give the Recording a '''Title''' and a '''Description'''.
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*Click '''Record''' and start recording your message.  
 
*Click '''Record''' and start recording your message.  
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*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
 
*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
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*If your message has been recorded to your satisfaction, click '''Save'''.
 
*If your message has been recorded to your satisfaction, click '''Save'''.
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*Click '''Close''' when you are finished recording.
 
*Click '''Close''' when you are finished recording.
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*Any message recorded can be played and deleted from the report.
 
*Any message recorded can be played and deleted from the report.
  
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==Main==
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[[File:mngvoicerecmain3.png]]
  
 
'''Column Headers'''
 
'''Column Headers'''
  
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Delete''' - Delete a recorded message
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'''School''' - School that can access/use this recording
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'''Title''' - Title of this Recording
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'''Description''' - Description of the Recording
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'''Script''' - The actual content of the recorded message.
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'''Voice ID''' - Voice ID of the recorded message.
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'''Caller ID''' - Phone number that recorded the message.
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'''Create Date''' - Date message was created.
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'''Created By''' - Username of person who created this message.
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'''Change Date''' - Date this message was last updated.
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'''Change By''' - Username of the person who updated the message.
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'''Play''' - Plays this recording
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To find definitions of commonly used co was recordedlumn headers, follow this link: [[Common Column Headers]].
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==Bottom==
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 +
[[File:managevoicebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
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To maintain event messages, follow this link under Communication: [[Student Event Messages]] or [[Staff Event Messages]].
 +
 
  
Other columns not listed in the common column list:
 
  
*'''Delete''' - Delete a recorded message
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----
*'''Title''' - Title of the Recording
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[[Communication|'''Communication''' Main Page]]
*'''Description''' - Description of the Recording
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----
*'''Create Date''' - Date recording was created
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[[WebPams|'''JCampus''' Main Page]]
*'''Created By''' - Person that created the recording
 
*'''Create IP''' - IP address of the creator
 
*'''Play''' - Click to play message
 

Latest revision as of 09:42, 31 July 2023

This program is used for recording and storing WAV Files for future JCALL Delivery.

Menu Location

Communication > Entry > Manage Voice Recordings

Setup Options

Managevoicesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Before recording, make sure your microphone is setup properly on the computer.

To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.

  • Give the Recording a Title and a Description.
  • Click Record and start recording your message.
  • Once you have finished recording, click stop recording. Click Play to check the recorded message.
  • If your message has been recorded to your satisfaction, click Save.
  • Click Close when you are finished recording.
  • Any message recorded can be played and deleted from the report.

Main

Mngvoicerecmain3.png

Column Headers

Delete - Delete a recorded message

School - School that can access/use this recording

Title - Title of this Recording

Description - Description of the Recording

Script - The actual content of the recorded message.

Voice ID - Voice ID of the recorded message.

Caller ID - Phone number that recorded the message.

Create Date - Date message was created.

Created By - Username of person who created this message.

Change Date - Date this message was last updated.

Change By - Username of the person who updated the message.

Play - Plays this recording

To find definitions of commonly used co was recordedlumn headers, follow this link: Common Column Headers.

Bottom

Managevoicebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

To maintain event messages, follow this link under Communication: Student Event Messages or Staff Event Messages.



Communication Main Page


JCampus Main Page

Retrieved from EDgear Wiki