Difference between revisions of "School Notes"

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__NOTOC__
 
__NOTOC__
'''This program will allow a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.'''
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'''This program will provide a way for a school to create notes to be displayed in the [[Student Progress Center]]. It will not generate a phone call, text or email.'''
  
 +
In [[User Management]], a user would need a '''Category''' of Telephony and a '''Program''' of School Notes.
  
 
==Menu Location==
 
==Menu Location==
  
[[File:mb111.png]]
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'''Communication > Entry > School Notes'''
 
 
'''On the left navigation panel select Communication > Entry > School Notes.'''
 
 
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
 
 
 
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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'''OK''' - Click to continue.
  
'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link:[[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
[[File:mb115.png]]
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[[File:schoolnotesmain3.png]]
 
 
 
 
  
 
===Column Headers===
 
===Column Headers===
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'''Type''' - Refers to the type of message being sent.
 
'''Type''' - Refers to the type of message being sent.
  
'''User''' - The login of the user who created the message.
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'''Section''' - Section number.
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 +
'''User Name''' - The login of the user who created the message.
  
 
'''Created''' - The date the message was created.
 
'''Created''' - The date the message was created.
  
 
'''Count''' - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.
 
'''Count''' - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.
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'''Attachment''' - Indicates if the note has an attachment.
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 +
'''Delete''' - Delete note.
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 +
[[File:testingreadstatus.png]]
  
 
'''DEL''' - Delete the message from the list.
 
'''DEL''' - Delete the message from the list.
  
 
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
  
 
==Bottom==
 
==Bottom==
  
[[File:mb114.png]]
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[[File:schoolnotesbottom2.png]]
  
 
'''Setup''' - This takes you to the Setup options that can be changed to view a different set of students.
 
'''Setup''' - This takes you to the Setup options that can be changed to view a different set of students.
  
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
 
'''Help''' - This takes you to written instructions and instructional videos.
 
'''Help''' - This takes you to written instructions and instructional videos.
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'''Add''' - Select the Add button to create a note.
 
'''Add''' - Select the Add button to create a note.
  
[[File:mb113.png]]
+
[[File:noteseditor2.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
 
 
'''Title''' - Name the message that will be sent out.
 
  
 
'''Students''' - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.
 
'''Students''' - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.
  
[[File:116.png]]
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[[File:selectstudentbox.png]]
  
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'''Title''' - Name the message that will be sent out.
  
 
'''Make Public''' - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
 
'''Make Public''' - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
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'''Student Visible''' - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.
 
'''Student Visible''' - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.
  
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'''Popup''' - Display school note as popup when note is unread.
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'''Hyperlink''' - The user can click on the link and add a link to the school notes.
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 +
[[File:hyperlink.png]]
  
 
'''Type the message that will be sent out to Student Progress Center.'''
 
'''Type the message that will be sent out to Student Progress Center.'''
 
  
 
'''Add''' - Select this button to send the message to Student Progress Center.
 
'''Add''' - Select this button to send the message to Student Progress Center.
  
'''Attach''' - Select this button to add an attachment. The attached file size is <=1 MB. Once the attachment is added, select the '''Add''' button to send the message. '''Note''' - The note has to first be saved before a file can be attached to it.
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'''Attach''' - The user can attachment(s) to a Note.
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#At the bottom, click the '''Attach''' button.
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#An '''Add attachments''' window will appear.
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# Add an attachment from either the JDrive ('''Add From JDrive''') or from the user's computer ('''Add Files'''). The attached file size is <=10 MB.  
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#Click on the red square in the table to '''Delete''' the attachment if a mistake was made.
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#Once the attachment is added, select the '''Add''' button to send the message.
  
 
'''Close''' - Close the message that has been created.
 
'''Close''' - Close the message that has been created.
  
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'''NOTE:''' Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
  
'''NOTE:''' Sorting and other data manipulations are explained in the following link: '''<span style="background:yellow">[[List Programs Instructions/Video]]</span>'''
 
  
  
 
----
 
----
 
[[Communication|'''Communication''' Main Page]]
 
[[Communication|'''Communication''' Main Page]]
 
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:41, 31 July 2023

This program will provide a way for a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.

In User Management, a user would need a Category of Telephony and a Program of School Notes.

Menu Location

Communication > Entry > School Notes

Setup Options

Mb112.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue.

To find definitions for standard setup values, follow this link:Standard Setup Options.

Main

Schoolnotesmain3.png

Column Headers

School - School site of enrollment.

Title - Title of the note being sent out.

Type - Refers to the type of message being sent.

Section - Section number.

User Name - The login of the user who created the message.

Created - The date the message was created.

Count - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.

Attachment - Indicates if the note has an attachment.

Delete - Delete note.

Testingreadstatus.png

DEL - Delete the message from the list.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schoolnotesbottom2.png

Setup - This takes you to the Setup options that can be changed to view a different set of students.

Print - This will allow the user to print the report.

Help - This takes you to written instructions and instructional videos.

Add - Select the Add button to create a note.

Noteseditor2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.

Selectstudentbox.png

Title - Name the message that will be sent out.

Make Public - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.

Student Visible - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.

Popup - Display school note as popup when note is unread.

Hyperlink - The user can click on the link and add a link to the school notes.

Hyperlink.png

Type the message that will be sent out to Student Progress Center.

Add - Select this button to send the message to Student Progress Center.

Attach - The user can attachment(s) to a Note.

  1. At the bottom, click the Attach button.
  2. An Add attachments window will appear.
  3. Add an attachment from either the JDrive (Add From JDrive) or from the user's computer (Add Files). The attached file size is <=10 MB.
  4. Click on the red square in the table to Delete the attachment if a mistake was made.
  5. Once the attachment is added, select the Add button to send the message.

Close - Close the message that has been created.

NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.



Communication Main Page


JCampus Main Page

Retrieved from EDgear Wiki