Difference between revisions of "Total Seat Count By Period"

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'''This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group.  The bottom row will list the total seat count by period per semester.'''
 
'''This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group.  The bottom row will list the total seat count by period per semester.'''
  
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===Video===
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==Menu Location==
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[[media:SC-TotalSeatCountGrade_1.mov|Total Seat Count By Grade video]]
 
  
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==Menu==
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'''Scheduling > Count > Total Seat Count by Period'''
  
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[[File:total seat menu.png]] From the list of program areas on the left of the screen select '''Scheduling''', select '''Count''', then '''Total Seat Count by Period'''.
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==Setup Options==
  
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==Setup Options==
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[[File:total seat setup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
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'''Grades''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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[[File:total seat setup.png]]To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Semesters''' - Leave blank or select all to include all semesters.  Otherwise, choose the desired semester.
  
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:'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Show'''
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:'''District'''--Default value is based on your security settings. You will be limited to your district only.
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*'''Grade''' - Seat counts will be listed by course grade level per period/semester
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:'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or:all schools in your district.
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*'''Course''' - Seat counts will be listed by course name per period/semester
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:'''Grade'''--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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*'''Group''' - Seat counts will be listed by transcript group per period/semester
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:'''Semester'''--to select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.
 
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:'''Show Grade'''--seat counts will be listed by course grade level per period/semester
 
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:'''Show Course'''--seat counts will be listed by course name per period/semester
 
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:'''Show Group'''--seat counts will be listed by transcript group per period/semester
 
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:'''Cell Coloring Option'''--color code cells to show the largest counts with green and the lowest counts with red
 
  
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Click '''Ok''' to move to the next screen.
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'''Cell Coloring Option'''
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*'''Color Code Cells''' - To show the highest counts with green and the lowest counts with red
  
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'''Ok''' - Click  to continue.
  
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===Column Headers===
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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[[File:total seat main.png]]
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==Main==
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:total seat main 2.png]]
  
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For other columns not listed in the common column list:
 
  
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:*'''PD1''' through '''PD9'''- count totals by class period
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'''Course Name''' - Name of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
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:*'''S1''' and '''S2''' - count totals by class period per semester
 
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:*'''Other'''- other count totals for class periods of 0, 9, 10, 11, etc.
 
  
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'''PD1''' through '''PD9''' - Count totals by class period
  
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<u><span style="color:red">'''Transcript 0 on the report indicates a problem!'''</span></u>
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'''S1''' and '''S2''' - Count totals by class period per semester
  
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Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule.
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'''Other''' - Other count totals for class periods of 0, 9, 10, 11, etc.
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This will generally be a miss-match between the course information in the Master Schedule and the Course Catalog.
 
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As an example, the Master Schedule is built with a Geometry class with a Grade level of 10.  Later, a user changes the Grade Level to 9.  This seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.
 
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Print Options'''
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==Bottom==
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[File:total seat bottom.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''NOTE''' - <u><span style="color:red">'''Transcript 0 on the report indicates a problem!'''</span></u>
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Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule.
 +
This will generally be a mismatch between the course information in the Master Schedule and the Course Catalog.
 +
As an example, the Master Schedule is built with a Geometry class with a Grade level of 10.  Later, a user changes the Grade Level to 9.  The seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.
  
  
 
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[Scheduling|'''Scheduling''' Main Page]]
  
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''Last Updated: 2015-06-30''
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:40, 20 July 2023

This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group. The bottom row will list the total seat count by period per semester.

Menu Location

Scheduling > Count > Total Seat Count by Period

Setup Options

Total seat setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Semesters - Leave blank or select all to include all semesters. Otherwise, choose the desired semester.

Show

  • Grade - Seat counts will be listed by course grade level per period/semester
  • Course - Seat counts will be listed by course name per period/semester
  • Group - Seat counts will be listed by transcript group per period/semester

Cell Coloring Option

  • Color Code Cells - To show the highest counts with green and the lowest counts with red

Ok - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Total seat main 2.png


Course Name - Name of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

PD1 through PD9 - Count totals by class period

S1 and S2 - Count totals by class period per semester

Other - Other count totals for class periods of 0, 9, 10, 11, etc.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Total seat bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

NOTE - Transcript 0 on the report indicates a problem! Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule. This will generally be a mismatch between the course information in the Master Schedule and the Course Catalog. As an example, the Master Schedule is built with a Geometry class with a Grade level of 10. Later, a user changes the Grade Level to 9. The seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki