Difference between revisions of "Print Checks"

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#Post a Transaction type 10 and leave the CKNO field blank; or
 
#Post a Transaction type 10 and leave the CKNO field blank; or
 
#Post a Transaction type 12 and leave the CKNO field blank.
 
#Post a Transaction type 12 and leave the CKNO field blank.
 +
#*'''NOTE'''--The Check Number field MUST be left blank on each of these two transaction types in order for a check to be printed by the computer/printer.
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 +
==Menu Location==
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'''Funds > Lists > Print Checks'''
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'''Instructions for Printing Checks'''
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#The setup box will appear.
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#Select the '''Print All Checks On or Before''' date. Any check posted on the date selected and before that date whose transaction type is either 10 or 12 will be printed.
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#Determine the starting check number and be sure to load checks into the printer when you are ready to print the actual checks.
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#Decide whether you are printing '''Duplicate Stubs''' and answer yes/no appropriately.
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#Select '''Check Type'''--either Summary or Detail.
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#Select '''Print on Comment'''--this selection will print either the comment field, the ref #, or will be left blank.
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#*'''NOTE''': This only applies to the Check Type Detail.
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#Refer to the '''Customize''' instructions below this group of instructions.
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#Click '''OK''' to move to the next screen.
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#A '''Print Check List''' will appear showing check numbers to be assigned to the various entries. If multiple entries are being paid to the same vendor the items will have the same check number.
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#The next screen will show the list of transactions for which a check is needed and what the check number will be when the checks are actually printed.
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 +
 +
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'''Buttons at the bottom of the screen'''
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:'''Setup'''--Returns to the setup box
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:'''Print'''--Prints the report on the screen. This '''does not''' print the checks.
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:'''Help'''--Displays the WIKI help information for the Funds System
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:'''Print Checks'''--Will autopost the check number to the transaction.
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:'''Test Print'''--Test printing check without recording check number and clearing.
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 +
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'''How to Customize the position of information on the Checks.'''
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#Click the '''Customize''' button on the setup box.
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#Positions of the following items can be changed:
 +
#*Date--adjustment from -1 to +3 in half line increments
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#*Name--adjustment from -1 to +4 in half line increments
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#*Address--adjustment from -1 to +4 in half line increments
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#*Amount--adjustment from -1 to +3 in half line increments
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#*Stub--adjustment from -1 to +4 in half line increments
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#It is recommended that you adjust the position of only one item at a time beginning with the item lowest on the check or stub.
 +
#Making a few copies of a blank check and using it in the printer will also help facilitate this process.
 +
#Be sure to click the '''Save''' button as you finalize the adjustment for each section of the check.
 +
  
−
#*'''NOTE'''--The Check Number field MUST be left blank on each of these two transaction types in order for a check to be printed by the computer/printer.
 
  
  
 +
'''Instructions to print the checks'''
 
   
 
   
−
After posting a group of entries for which checks need to be printed, select the “Checks” menu list at top right of screen and click Print Checks. The setup box will appear.
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#The options for printing checks include the buttons at the bottom right of the preview window '''Print Checks''' or '''Test Print''' 
−
Determine the starting check number and be sure to load checks into the printer when you are ready to print the actual checks.  
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:::'''Print Checks''' - Will auto post the check number to the transaction.
−
A set of “paper checks” can be printed as a backup showing the check numbers that will be assigned to each entry or group of entries. This set can be used as a proof set of checks.
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:::'''Test Print''' - Test printing check without recording check number and clearing.
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Click OK and a “Print Check List” will appear showing check numbers to be assigned to the various entries. (See example below.) Notice that some items have the same check number. This will happen when you enter amounts from more than one fund to the same vendor.
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#For both print options a preview will display on the left side of the window.
−
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#Click the printer icon. Another print preview will appear.
−
Click the Print button at the bottom left of the screen and you will see a popup with three buttons: Paper Checks, Print Checks, and Cancel.
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#Click the print button at the top left to print the report. Close the print preview.
−
a) Paper checks—proof set of checks (be sure to use regular printer paper and not the actual checks). Check numbers are included on these checks, but the numbers have NOT been entered into the transaction records at this time.
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−
b) Print checks—be sure that checks are in the printer in the correct position. Check numbers are created and entered into the transaction records at this time.
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−
c) Cancel—nothing prints at this time. Screen returns to the “print checks list”.
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----
 +
[[Funds|'''Funds''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:51, 20 July 2023

Printing Computer Generated Checks


Conditions under which the computer will print checks

  1. Post a Transaction type 10 and leave the CKNO field blank; or
  2. Post a Transaction type 12 and leave the CKNO field blank.
    • NOTE--The Check Number field MUST be left blank on each of these two transaction types in order for a check to be printed by the computer/printer.

Menu Location

Funds > Lists > Print Checks

Instructions for Printing Checks

  1. The setup box will appear.
  2. Select the Print All Checks On or Before date. Any check posted on the date selected and before that date whose transaction type is either 10 or 12 will be printed.
  3. Determine the starting check number and be sure to load checks into the printer when you are ready to print the actual checks.
  4. Decide whether you are printing Duplicate Stubs and answer yes/no appropriately.
  5. Select Check Type--either Summary or Detail.
  6. Select Print on Comment--this selection will print either the comment field, the ref #, or will be left blank.
    • NOTE: This only applies to the Check Type Detail.
  7. Refer to the Customize instructions below this group of instructions.
  8. Click OK to move to the next screen.
  9. A Print Check List will appear showing check numbers to be assigned to the various entries. If multiple entries are being paid to the same vendor the items will have the same check number.
  10. The next screen will show the list of transactions for which a check is needed and what the check number will be when the checks are actually printed.


Buttons at the bottom of the screen

Setup--Returns to the setup box
Print--Prints the report on the screen. This does not print the checks.
Help--Displays the WIKI help information for the Funds System
Print Checks--Will autopost the check number to the transaction.
Test Print--Test printing check without recording check number and clearing.


How to Customize the position of information on the Checks.

  1. Click the Customize button on the setup box.
  2. Positions of the following items can be changed:
    • Date--adjustment from -1 to +3 in half line increments
    • Name--adjustment from -1 to +4 in half line increments
    • Address--adjustment from -1 to +4 in half line increments
    • Amount--adjustment from -1 to +3 in half line increments
    • Stub--adjustment from -1 to +4 in half line increments
  3. It is recommended that you adjust the position of only one item at a time beginning with the item lowest on the check or stub.
  4. Making a few copies of a blank check and using it in the printer will also help facilitate this process.
  5. Be sure to click the Save button as you finalize the adjustment for each section of the check.



Instructions to print the checks

  1. The options for printing checks include the buttons at the bottom right of the preview window Print Checks or Test Print
Print Checks - Will auto post the check number to the transaction.
Test Print - Test printing check without recording check number and clearing.
  1. For both print options a preview will display on the left side of the window.
  2. Click the printer icon. Another print preview will appear.
  3. Click the print button at the top left to print the report. Close the print preview.


Funds Main Page

JCampus Main Page

Retrieved from EDgear Wiki