Difference between revisions of "Grade vs Age Count"

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'''This program will display all students in a chosen grade level that are older than the age that is specified in the setup box. After the report runs, the user can click on the number under the grade level and a list will populate with the over aged students.'''
  
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'''This program will display all students in a chosen grade or grade range that are older than an age that you specify in the setup box. If you are not at the 700 level, or the Central Office, you will only be able to run the program for your school'''.
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==Menu Location==
  
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'''Student > Count > Grade Vs. Age Count'''
  
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==Setup Box Options==
  
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#On the left, click on '''Student Master'''.
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[[File:grvsagectsetup3.png]]
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#Under "Count", select "Grade Vs. Age Count"
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#'''Age As of Date'''--Limits the list to those students whose age is As Of Date.
 
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#'''Grades and Age'''--In the cells -1, K, ........12 place the age one year above the normal age for that grade level. All cells must have a number place in it to allow the program to run.
 
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#'''Active Only'''--The default for the program is to show all students. If only the active students are to be selected place a check in the square.
 
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#'''Show'''--Select All, Sped Only, or Non-Sped by marking the radio button for your selection.
 
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#Click '''OK''' to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Definitions of Column Headers'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#'''SCH'''--District school number
 
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#'''School'''--School name
 
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#'''Grades'''--Grades -1,00,.........12 will populate the count in each grade for the school. User may click on the number under the grade and a list will populate for the over aged students.
 
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#'''Total'''--Total number of over aged students in the school.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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==='''To Print this Report'''===
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''Age As of Date''' - Limits the list to those students whose age is As Of Date.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Grade Levels and Age''' - In the grade level cells, place the normal age for that grade level. All cells must have a number placed in it to allow the program to run. Click on the numbers and any students above the age that was entered in the cell will display on the  overage list.
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#Click the print button at the top left to print the report. Close the print preview.
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Help--The Help button is not activated at this time.
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'''Active Only''' - If only the active students are to be selected, place a check in the square so dropped students will not show.  The default is to show all students.
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all)
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:grvsagectmain3.png]]
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===Column Headers===
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'''School''' - Site code of the school in which the student is enrolled.
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'''School Name''' - Name of the school in which the student is enrolled.
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'''Grades Levels''' - Columns -1, 00, 01, etc. will populate the count of over age students in each grade level for the school. The user may click on the number in the grade level column and a list will populate of the over
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aged students.
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'''Total''' - Total number of over aged students  in the school
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Student Information===
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[[File:grvsagectstudinfo.png]]
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===Column Headers===
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'''Sch''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''GD''' - Student's grade level.
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'''Student Name''' - Student's name.
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'''Birth Date''' - Student's date of birth.
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'''Gen''' - Student's gender.
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'''Eth''' - Student's ethnicity.
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'''SIDNO''' - Student's identification number.
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'''Age''' - Student's age.
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'''Physical Address 1''' - Student's physical address line 1.
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'''Physical Apt/Lot/Ste''' - Student's physical address line 2.
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'''Physical City''' - Student's physical city.
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'''Physical State''' - Student's physical state.
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'''Physical Zip''' - Student's physical zip code.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:gradeagebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:39, 20 July 2023

This program will display all students in a chosen grade level that are older than the age that is specified in the setup box. After the report runs, the user can click on the number under the grade level and a list will populate with the over aged students.

Menu Location

Student > Count > Grade Vs. Age Count

Setup Box Options

Grvsagectsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Age As of Date - Limits the list to those students whose age is As Of Date.

Grade Levels and Age - In the grade level cells, place the normal age for that grade level. All cells must have a number placed in it to allow the program to run. Click on the numbers and any students above the age that was entered in the cell will display on the overage list.

Active Only - If only the active students are to be selected, place a check in the square so dropped students will not show. The default is to show all students.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all)

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Grvsagectmain3.png

Column Headers

School - Site code of the school in which the student is enrolled.

School Name - Name of the school in which the student is enrolled.

Grades Levels - Columns -1, 00, 01, etc. will populate the count of over age students in each grade level for the school. The user may click on the number in the grade level column and a list will populate of the over

aged students.

Total - Total number of over aged students in the school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Student Information

Grvsagectstudinfo.png

Column Headers

Sch - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

GD - Student's grade level.

Student Name - Student's name.

Birth Date - Student's date of birth.

Gen - Student's gender.

Eth - Student's ethnicity.

SIDNO - Student's identification number.

Age - Student's age.

Physical Address 1 - Student's physical address line 1.

Physical Apt/Lot/Ste - Student's physical address line 2.

Physical City - Student's physical city.

Physical State - Student's physical state.

Physical Zip - Student's physical zip code.

Print - This will allow the user to print the report.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Gradeagebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki