Difference between revisions of "Enrollment Records Count"

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__NOTOC__
 
'''This program will produce a count of student enrollment records.'''
 
'''This program will produce a count of student enrollment records.'''
  
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==Menu Location==
  
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On the left navigation panel, select '''Student Master''', '''Count''' and '''Enrollment Records Count'''.
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'''Student > Count > Enrollment Records Count'''
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:enrollrecctsetup.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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Click '''OK''' to advance to the next page.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Column Headers'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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For other columns not listed in the common column list:
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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:*'''-1, 00, 01 through 99''' - grade levels of the students
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'''Count Student Only Once''' - Check this box to count student only once.
  
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:*'''Total''' - total of students in all grade levels
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list.
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'''Sped:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:nanenrollmentrecordsmain.png]]
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===Column Headers===
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'''Sch''' - Site code of the school in which the student is enrolled
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'''School Name''' - name of the school in which the student is enrolled
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'''-1, 00, 01 through 99''' - Grade levels of the students
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'''Total''' - Total of students in all grade levels
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
Click on the counts (numbers) under each column to get a list of the students and their enrollment information.
 
Click on the counts (numbers) under each column to get a list of the students and their enrollment information.
  
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==Bottom==
  
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'''To Print this Report'''
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[[File:nanenrollmentrecordsbottom.png]]
  
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Click the '''Print''' button at the bottom of the screen.
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'''Setup''' - Click to go back to the Setup box.
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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The default print option will be '''PDF'''.
 
  
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Click the print button on this popup and a print preview window will appear.
 
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
 
  
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Click the print button at the top left to print the report. Close the print preview.
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----
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[[Student Master|'''Student Master''' Main Page]]
  
 
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----
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[[Student Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:37, 20 July 2023

This program will produce a count of student enrollment records.

Menu Location

Student > Count > Enrollment Records Count

Setup Options

Enrollrecctsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Count Student Only Once - Check this box to count student only once.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Nanenrollmentrecordsmain.png

Column Headers

Sch - Site code of the school in which the student is enrolled

School Name - name of the school in which the student is enrolled

-1, 00, 01 through 99 - Grade levels of the students

Total - Total of students in all grade levels

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Click on the counts (numbers) under each column to get a list of the students and their enrollment information.

Bottom

Nanenrollmentrecordsbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki