Difference between revisions of "Import IBC"

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'''This program will import scanned Industry Based Certificates (IBCs) into the Document Archiving System (DAS).'''
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__NOTOC__
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'''This program will import scanned pictures of (IBCs) Industry Based Certificates into the Document Archiving System (DAS) and also add it to the IBC 050 record table.'''
 +
 
 +
*In [[User Management]], you will need Student Master RO and then RW to Import IBC. To change/save district defaults you will need admin rights at site 700.
 +
 
 +
*This cannot be used if your district does not have [[Doc Archive]] activated. In that case, use [[IBC Loader]].
 +
 
 +
*Note that Industry Based Credentials are industry recognized credentials validating that a student successfully demonstrated skill competencies in a core set of content and performance standards in a specific set of work related tasks. The tasks and assessment must connect to workforce demands.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:location IBC.png]]
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'''Student > Loaders > Import IBC'''
  
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On the left navigation panel, select '''Student Master''', '''Loaders''', and '''Import IBC'''.
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==Setup Options==
  
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==Setup Options==
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[[File:importibcsetup3.png]]
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[[File:import IBC.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''Format''' - Refer to this list for other set up values not listed in the standard set up list:
 +
 
 +
*'''Option 1''' - This option requires the scanned IBC files be in the state file name format '''(SiteCode_StudentLocalID_BeginningSchoolYear_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx)'''.
 +
 
 +
:*The import format recognizes if an IBC is 833 by the file name. It correctly marks the record as so.
 +
 
 +
*'''Option 2''' - This option requires the scanned IBC files be in '''StudentLocalID_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx''' format.
 +
 
 +
*'''Option 3''' - This option requires the scanned IBC files be in the state file name format '''[sasid]_[ibc code]'''.
 +
 
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'''Year Earned''' - If '''Option 2''' is selected, then the year the IBCs were earned must be selected.
 +
 
 +
'''Choose What to do with duplicate file names''' - Replace, or Rename.
 +
 
 +
'''Choose Files''' - Select all of the files to import. 
 +
 
 +
*FYI - In Windows, the known file type can be set to hidden, and as a result, the file will be .pdf.pdf" as a file extension and the count will show "0 files selected. To catch this condition, we show the file type error (as in document archive upload) to inform the user why no selected files are being counted to upload.
 +
 
 +
'''Semester Earned''' - The semester the IBC was earned, Spring, Summer, or Fall.
 +
 
 +
'''Use Student Enrollment Site''' - Use the site code of the school where the student was enrolled when the IBC was earned.
 +
 
 +
'''Site Earned''' - Use the selected site code for where the IBC was earned.
 +
 
 +
'''Vendor''' - The testing agency of the IBC. Vendor is not a required field.
 +
 
 +
'''Category''' - Select the IBC category (folder) to import the IBCs into.
  
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#Refer to this list for other set up values not listed in the standard set up list:
 
−
#*'''Option 1''' - This option requires the scanned IBC files be in the state file name format '''(SiteCode_StudentLocalID_BeginningSchoolYear_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx)'''.
 
−
#:*The import format recognizes if an IBC is 833 by the file name. It correctly marks the record as so.
 
−
#*'''Option 2''' - This option requires the scanned IBC files be in '''StudentLocalID_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx''' format.
 
−
#**'''Year Earned''' - If '''Option 2''' is selected, then the year the IBCs were earned must be selected.
 
−
#*'''Choose Files''' - Select all of the files to import.
 
−
#*'''Category''' - Select the IBC category (folder) to import the IBCs into.
 
−
#To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
 +
'''Set Defaults'''
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 +
[[File:setdefaultsquestion.png]]
 +
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Main==
 +
 +
 +
[[File:ibcimportmain.png]]
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===Column Headers===
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'''SIDNO''' - Local Student Identification Number
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 +
'''IBC''' - The Industry Based Certificate code
 +
 +
'''Year'''- Year the IBC was earned
 +
 +
'''File''' - Location of the file(s) to be imported
 +
 +
'''Status''' - Whether the import was successful or not.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
 +
[[File:ibcimportbottom.png]]
  
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'''Column Headers'''
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'''Setup''' - Click to go back to the Setup box.
  
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#For other columns not listed in the common column list:
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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#*'''IBC''' - The Industry Based Certificate code.
 
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#*'''Year'''- The year the IBC was earned.
 
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#*'''File''' - ?
 
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#*'''Status''' - Whether the import was successful or not.
 
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#To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
  
  
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'''Print Options'''
 
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#To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
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#By highlighting rows within the list and then by clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back on the highlighted area/row.
 
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#*'''Click + Drag''':  Selects adjacent rows to be printed.
 
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#*'''Control + Click''': Selects individual rows to be printed.
 
  
  

Revision as of 15:11, 18 July 2023

This program will import scanned pictures of (IBCs) Industry Based Certificates into the Document Archiving System (DAS) and also add it to the IBC 050 record table.

  • In User Management, you will need Student Master RO and then RW to Import IBC. To change/save district defaults you will need admin rights at site 700.
  • Note that Industry Based Credentials are industry recognized credentials validating that a student successfully demonstrated skill competencies in a core set of content and performance standards in a specific set of work related tasks. The tasks and assessment must connect to workforce demands.

Menu Location

Student > Loaders > Import IBC

Setup Options

Importibcsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

Format - Refer to this list for other set up values not listed in the standard set up list:

  • Option 1 - This option requires the scanned IBC files be in the state file name format (SiteCode_StudentLocalID_BeginningSchoolYear_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx).
  • The import format recognizes if an IBC is 833 by the file name. It correctly marks the record as so.
  • Option 2 - This option requires the scanned IBC files be in StudentLocalID_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx format.
  • Option 3 - This option requires the scanned IBC files be in the state file name format [sasid]_[ibc code].

Year Earned - If Option 2 is selected, then the year the IBCs were earned must be selected.

Choose What to do with duplicate file names - Replace, or Rename.

Choose Files - Select all of the files to import.

  • FYI - In Windows, the known file type can be set to hidden, and as a result, the file will be .pdf.pdf" as a file extension and the count will show "0 files selected. To catch this condition, we show the file type error (as in document archive upload) to inform the user why no selected files are being counted to upload.

Semester Earned - The semester the IBC was earned, Spring, Summer, or Fall.

Use Student Enrollment Site - Use the site code of the school where the student was enrolled when the IBC was earned.

Site Earned - Use the selected site code for where the IBC was earned.

Vendor - The testing agency of the IBC. Vendor is not a required field.

Category - Select the IBC category (folder) to import the IBCs into.

OK - Click to continue.

Set Defaults

Setdefaultsquestion.png

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Ibcimportmain.png

Column Headers

SIDNO - Local Student Identification Number

IBC - The Industry Based Certificate code

Year- Year the IBC was earned

File - Location of the file(s) to be imported

Status - Whether the import was successful or not.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Ibcimportbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki