Difference between revisions of "Student Locator"

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__NOTOC__
 
__NOTOC__
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'''This program will produce a report that will allow the user to locate students by period and course .'''  
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'''This program will produce a report that will provide the user a way to locate students by period and course.'''  
 
*One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.'''
 
*One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.'''
 
*Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
 
*Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
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==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Student Locator'''
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[[File:mb278.png]]
 
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On the left navigation panel, select '''Student Master > Lists > Student Locator'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:mb880.png]]
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[[File:studlocatorsetup3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
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'''Period''' - Class period(s) of the course(s) in which the student is enrolled.
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'''Periods''' - Class period(s) of the course(s) in which the student is enrolled.
  
 
'''Semester''' - Select the semester the student is currently in.
 
'''Semester''' - Select the semester the student is currently in.
  
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'''Programs''' - Select from a list of student Programs.  
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in.  
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'''Include Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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the field to the right of Special Codes to select the desired special code(s) to view.
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 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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 +
'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
 +
 
 +
'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view LEP only students.
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'''Non LEP''' - Select to view Non LEP students.
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'''Sped:'''
 +
 
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view Sped only students.
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'
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''Non Sped''' - Select to view Non Sped students
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the.
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'''504:'''  
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right of Teams to select the desired Teams(s) to view.
 
  
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'''LEP'''
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'''All''' - Select to view all students.
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*'''All''' - Select to view all students.
 
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*'''LEP Only''' - Select to view LEP only students.
 
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*'''Non LEP''' - Select to view Non LEP students.
 
  
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'''Special Ed'''
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'''504 Only''' - Select to view 504 only students.
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*'''All''' - Select to view all students.
 
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*'''Sped Only''' - Select to view Sped only students.
 
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*'''Non Sped''' - Select to view Non Sped students
 
  
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'''504'''
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'''Non 504''' - Select to view Non 504 students.
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*'''All''' - Select to view all students.
 
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*'''504 Only''' - Select to view 504 only students.
 
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*'''Non 504''' - Select to view Non 504 students.
 
  
 
'''Show 504 Accommodation''' - Check the box to show 504 accommodations for students.
 
'''Show 504 Accommodation''' - Check the box to show 504 accommodations for students.
  
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'''Location Type'''
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'''Show Teacher Full Name''' - Select to print teacher's full name.
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*'''Teacher''' - Select to view only the teacher.  
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*'''Room''' - Select to view only the room number.
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'''Location Type:'''  
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*'''Course''' - Select to view only the course on the single line report.
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 +
'''Teacher''' - Select to view only the teacher.  
  
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'''Report Type'''  
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'''Room''' - Select to view only the room number.
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*'''Single Line Report''' - Select to view the teacher only.
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*'''Multi Line Report'''  - Select to view course, teacher, and room number.
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'''Course''' - Select to view only the course on the single line report.
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'''Report Type:'''  
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'''Single Line Report''' - Select to view the teacher only.
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'''Multi Line Report'''  - Select to view course, teacher, and room number.
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'''Select Special Codes to Display''' - Click inside the box to choose from the list the Special Codes to display on the report.
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'''Select Custom Codes to Display''' - Click inside the box to choose from the list the Custom Codes to display on the report.
  
 
'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
 
'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
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==Main==
 
==Main==
  
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[[File:studlocatormain5.png]]
  
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[[File:mb881.png]]
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===Column Headers===
  
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'''Sch''' - School Site code of the school in which the student is enrolled.
  
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===Column Headers===
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'''Sch Abbr''' - School name abbreviation.
  
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'''Sch''' - School Site code of the school in which the student is enrolled.
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'''Student's Name''' - Student's full name.
  
 
'''Gen''' - gender of the student.
 
'''Gen''' - gender of the student.
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'''SIDNO''' - Student's identification number.
 
'''SIDNO''' - Student's identification number.
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'''SASID''' - Student's state assigned identification number.
  
 
'''Special Codes''' - Student's special codes.
 
'''Special Codes''' - Student's special codes.
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 +
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
 
'''Period 1-8''' - student's teacher's name for each period.
 
'''Period 1-8''' - student's teacher's name for each period.
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'''Counselor''' - Student's current counselor's name.
 
'''Counselor''' - Student's current counselor's name.
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'''504 Accommodations''' - If the box is checked on the set up box, this column will appear. This column will list out accommodations for the student.
 
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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[[File:sch9.png]]
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[[File:studlocatorbottom4.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
 
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Print Table''' - Click to print the tables information with option to export CSV file.
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'''Help''' - Click to view written instructions and/or videos.
 
'''Help''' - Click to view written instructions and/or videos.
 +
  
  

Latest revision as of 08:38, 17 July 2023

This program will produce a report that will provide the user a way to locate students by period and course.

  • One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.
  • Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.

Menu Location

Student > Reports > Student Locator

Setup Options

Studlocatorsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Periods - Class period(s) of the course(s) in which the student is enrolled.

Semester - Select the semester the student is currently in.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Include Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

Sped:

All - Select to view all students.

Sped Only - Select to view Sped only students. ' Non Sped' - Select to view Non Sped students

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

Show 504 Accommodation - Check the box to show 504 accommodations for students.

Show Teacher Full Name - Select to print teacher's full name.

Location Type:

Teacher - Select to view only the teacher.

Room - Select to view only the room number.

Course - Select to view only the course on the single line report.

Report Type:

Single Line Report - Select to view the teacher only.

Multi Line Report - Select to view course, teacher, and room number.

Select Special Codes to Display - Click inside the box to choose from the list the Special Codes to display on the report.

Select Custom Codes to Display - Click inside the box to choose from the list the Custom Codes to display on the report.

Homeroom, Advisor, Club and Sport - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.

NOTE - If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class. As an example, if a student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.

OK - Click here to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Studlocatormain5.png

Column Headers

Sch - School Site code of the school in which the student is enrolled.

Sch Abbr - School name abbreviation.

Student's Name - Student's full name.

Gen - gender of the student.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

SASID - Student's state assigned identification number.

Special Codes - Student's special codes.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Period 1-8 - student's teacher's name for each period.

Homeroom Teacher - Student's homeroom teacher's name.

Counselor - Student's current counselor's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.

Bottom

Studlocatorbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Table - Click to print the tables information with option to export CSV file.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

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