Difference between revisions of "Student Locator"

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__NOTOC__
 
__NOTOC__
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'''This program will allow the user to locate students by course and period. There several different selections in the setup box for the user to choose'''.
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'''This program will produce a report that will provide the user a way to locate students by period and course.'''
 +
*One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.'''
 +
*Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
  
 
==Menu Location==
 
==Menu Location==
  
 +
'''Student > Reports > Student Locator'''
  
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[[File:mb278.png]]
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==Setup Options==
 +
 
 +
[[File:studlocatorsetup3.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
 +
 
 +
'''Periods''' - Class period(s) of the course(s) in which the student is enrolled.
  
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'''Semester''' - Select the semester the student is currently in.
  
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'''On the left navigation panel, select Student Master > Lists > Student Locator'''.
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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==Setup Options==
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
  
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'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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[[File:mb279.png]]
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'''Include Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
  
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''LEP:'''  
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''All''' - Select to view all students.
  
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all schools in your district.
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'''LEP Only''' - Select to view LEP only students.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Non LEP''' - Select to view Non LEP students.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Sped:'''
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''All''' - Select to view all students.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Sped Only''' - Select to view Sped only students.
 +
'
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''Non Sped''' - Select to view Non Sped students
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''504:'''  
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''All''' - Select to view all students.
  
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'''Period''' - class period(s) of the course(s) in which the student is enrolled.
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'''504 Only''' - Select to view 504 only students.
  
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'''Sem, S1, S2, etc.''' - semester, Ex: 1st semester, 2nd semester.
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'''Non 504''' - Select to view Non 504 students.
  
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'''Programs''' - Select from a list of student Programs.  
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'''Show 504 Accommodation''' - Check the box to show 504 accommodations for students.
  
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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'''Show Teacher Full Name''' - Select to print teacher's full name.
  
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'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Location Type:'''  
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in.  
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'''Teacher''' - Select to view only the teacher.  
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Room''' - Select to view only the room number.  
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the.  
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'''Course''' - Select to view only the course on the single line report.
  
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right of Teams to select the desired Teams(s) to view.
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'''Report Type:'''
  
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'''LEP'''
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'''Single Line Report''' - Select to view the teacher only.
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*'''All''' - Select this to show all students.
 
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*'''LEP Only''' - Select this to show LEP only students.
 
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*'''Non LEP''' - Select this to show Non LEP students.
 
  
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'''Special Ed'''
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'''Multi Line Report''' - Select to view course, teacher, and room number.
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*'''All''' - Select this to show all students.
 
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*'''Sped Only''' - Select this to show Sped only students.
 
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*'''Non Sped''' - Select this to show Non Sped students
 
  
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'''Location Type'''
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'''Select Special Codes to Display''' - Click inside the box to choose from the list the Special Codes to display on the report.
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*'''Teacher''' to show only the teacher.
 
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*'''Room''' to show only the room number.
 
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*'''Course''' to show only the course on the single line report.
 
  
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'''Report Type'''
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'''Select Custom Codes to Display''' - Click inside the box to choose from the list the Custom Codes to display on the report.
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*'''Single Line Report''' to show the teacher only.
 
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*'''Multi Line Report''' to show course, teacher, and room number.
 
  
 
'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
 
'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
  
 
'''NOTE''' -  If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class.  As an example, if a  
 
'''NOTE''' -  If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class.  As an example, if a  
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student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.
 
student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.
  
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If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click here to continue.
  
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
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'''OK''' - Click here to continue.
 
  
 
==Main==
 
==Main==
  
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[[File:studlocatormain5.png]]
  
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[[File:mb575b.png]]
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===Column Headers===
  
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'''Sch''' - School Site code of the school in which the student is enrolled.
  
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===Column Headers===
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'''Sch Abbr''' - School name abbreviation.
  
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'''Sch''' - School Site code of the school in which the student is enrolled.
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'''Student's Name''' - Student's full name.
  
 
'''Gen''' - gender of the student.
 
'''Gen''' - gender of the student.
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'''SIDNO''' - Student's identification number.
 
'''SIDNO''' - Student's identification number.
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 +
'''SASID''' - Student's state assigned identification number.
  
 
'''Special Codes''' - Student's special codes.
 
'''Special Codes''' - Student's special codes.
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 +
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
 
'''Period 1-8''' - student's teacher's name for each period.
 
'''Period 1-8''' - student's teacher's name for each period.
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'''Counselor''' - Student's current counselor's name.
 
'''Counselor''' - Student's current counselor's name.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
'''NOTE''': When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.
 
'''NOTE''': When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.
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[[File:sch9.png]]
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[[File:studlocatorbottom4.png]]
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'''Setup''' - Click to go back to the Setup box.
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 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Print Table''' - Click to print the tables information with option to export CSV file.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - This button links to the written instructions and videos.
 
  
  

Latest revision as of 09:38, 17 July 2023

This program will produce a report that will provide the user a way to locate students by period and course.

  • One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.
  • Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.

Menu Location

Student > Reports > Student Locator

Setup Options

Studlocatorsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Periods - Class period(s) of the course(s) in which the student is enrolled.

Semester - Select the semester the student is currently in.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Include Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

Sped:

All - Select to view all students.

Sped Only - Select to view Sped only students. ' Non Sped' - Select to view Non Sped students

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

Show 504 Accommodation - Check the box to show 504 accommodations for students.

Show Teacher Full Name - Select to print teacher's full name.

Location Type:

Teacher - Select to view only the teacher.

Room - Select to view only the room number.

Course - Select to view only the course on the single line report.

Report Type:

Single Line Report - Select to view the teacher only.

Multi Line Report - Select to view course, teacher, and room number.

Select Special Codes to Display - Click inside the box to choose from the list the Special Codes to display on the report.

Select Custom Codes to Display - Click inside the box to choose from the list the Custom Codes to display on the report.

Homeroom, Advisor, Club and Sport - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.

NOTE - If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class. As an example, if a student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.

OK - Click here to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Studlocatormain5.png

Column Headers

Sch - School Site code of the school in which the student is enrolled.

Sch Abbr - School name abbreviation.

Student's Name - Student's full name.

Gen - gender of the student.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

SASID - Student's state assigned identification number.

Special Codes - Student's special codes.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Period 1-8 - student's teacher's name for each period.

Homeroom Teacher - Student's homeroom teacher's name.

Counselor - Student's current counselor's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.

Bottom

Studlocatorbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Table - Click to print the tables information with option to export CSV file.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

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