Difference between revisions of "Student Locator"

From EDgearWiki
Jump to navigationJump to search
 
(78 intermediate revisions by the same user not shown)
Line 1: Line 1:
−
'''This program will allow the user to locate students by course and period. There several different selections in the setup box for the user to choose'''.
+
__NOTOC__
 +
'''This program will produce a report that will provide the user a way to locate students by period and course.'''
 +
*One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.'''
 +
*Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
  
 +
==Menu Location==
  
 +
'''Student > Reports > Student Locator'''
  
−
Select '''Student Master''' on the panel on the left side of the screen. Under '''Lists''', select '''Student Locator'''.
+
==Setup Options==
  
 +
[[File:studlocatorsetup3.png]]
  
−
'''Setup Box Options'''
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
For other set up values not listed in the standard set up list:
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
−
:*'''Location Type'''--Select the radio button to make the selection of Teacher, Room, or Course
+
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
−
:*'''Report Type'''--Select the radio button to make the selection of Single Line Report or Multi Line Report
 
  
−
Click '''OK''' to move to the next screen.
+
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
−
'''Column Headers'''
+
'''Periods''' - Class period(s) of the course(s) in which the student is enrolled.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
'''Semester''' - Select the semester the student is currently in.
  
−
For other columns not listed in the common column list:
+
'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
−
:*'''Spec''' - student's special codes
+
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
−
:*'''Period 1-8''' - student's periods
 
  
−
NOTE: When you print, the student's address and phone numbers will also be on the schedule.
+
'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
−
'''Buttons at the bottom of the display'''
+
'''Include Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
−
:*'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
−
:*'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
−
:*'''Help'''--This button links to the written instructions and videos.
 
  
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
−
'''To Print this Report'''
+
'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
  
−
Click the '''Print''' button at the bottom of the screen.
+
'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
−
A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
+
'''LEP:'''
  
−
The default print option will be '''PDF'''.
+
'''All''' - Select to view all students.
  
−
Click the print button on this popup and a print preview window will appear.  
+
'''LEP Only''' - Select to view LEP only students.
  
−
'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
+
'''Non LEP''' - Select to view Non LEP students.
  
−
Click the print icon at the right end of this rectangle. Another print preview will appear.
+
'''Sped:'''
  
−
Click the print button at the top left to print the report. Close the print preview.
+
'''All''' - Select to view all students.
 +
 
 +
'''Sped Only''' - Select to view Sped only students.
 +
'
 +
''Non Sped''' - Select to view Non Sped students
 +
 
 +
'''504:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''504 Only''' - Select to view 504 only students.
 +
 
 +
'''Non 504''' - Select to view Non 504 students.
 +
 
 +
'''Show 504 Accommodation''' - Check the box to show 504 accommodations for students.
 +
 
 +
'''Show Teacher Full Name''' - Select to print teacher's full name.
 +
 
 +
'''Location Type:'''
 +
 
 +
'''Teacher'''  - Select to view only the teacher.
 +
 
 +
'''Room''' - Select to view only the room number.
 +
 
 +
'''Course''' - Select to view only the course on the single line report.
 +
 
 +
'''Report Type:'''
 +
 
 +
'''Single Line Report''' - Select to view the teacher only.
 +
 
 +
'''Multi Line Report'''  - Select to view course, teacher, and room number.
 +
 
 +
'''Select Special Codes to Display''' - Click inside the box to choose from the list the Special Codes to display on the report.
 +
 
 +
'''Select Custom Codes to Display''' - Click inside the box to choose from the list the Custom Codes to display on the report.
 +
 
 +
'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
 +
 
 +
'''NOTE''' -  If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class.  As an example, if a
 +
student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.
 +
 
 +
'''OK''' - Click here to continue.
 +
 
 +
If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:studlocatormain5.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Sch''' - School Site code of the school in which the student is enrolled.
 +
 
 +
'''Sch Abbr''' - School name abbreviation.
 +
 
 +
'''Student's Name''' - Student's full name.
 +
 
 +
'''Gen''' - gender of the student.
 +
 
 +
'''GD''' - Student's grade of enrollment.
 +
 
 +
'''SIDNO''' - Student's identification number.
 +
 
 +
'''SASID''' - Student's state assigned identification number.
 +
 
 +
'''Special Codes''' - Student's special codes.
 +
 
 +
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
 +
 
 +
'''Period 1-8''' - student's teacher's name for each period.
 +
 
 +
'''Homeroom Teacher''' - Student's homeroom teacher's name.
 +
 
 +
'''Counselor''' - Student's current counselor's name.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
'''NOTE''': When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.
 +
 
 +
==Bottom==
 +
 
 +
 
 +
[[File:studlocatorbottom4.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 
 +
'''Print Table''' - Click to print the tables information with option to export CSV file.
 +
 
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
 
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:38, 17 July 2023

This program will produce a report that will provide the user a way to locate students by period and course.

  • One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.
  • Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.

Menu Location

Student > Reports > Student Locator

Setup Options

Studlocatorsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Periods - Class period(s) of the course(s) in which the student is enrolled.

Semester - Select the semester the student is currently in.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Include Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

Sped:

All - Select to view all students.

Sped Only - Select to view Sped only students. ' Non Sped' - Select to view Non Sped students

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

Show 504 Accommodation - Check the box to show 504 accommodations for students.

Show Teacher Full Name - Select to print teacher's full name.

Location Type:

Teacher - Select to view only the teacher.

Room - Select to view only the room number.

Course - Select to view only the course on the single line report.

Report Type:

Single Line Report - Select to view the teacher only.

Multi Line Report - Select to view course, teacher, and room number.

Select Special Codes to Display - Click inside the box to choose from the list the Special Codes to display on the report.

Select Custom Codes to Display - Click inside the box to choose from the list the Custom Codes to display on the report.

Homeroom, Advisor, Club and Sport - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.

NOTE - If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class. As an example, if a student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.

OK - Click here to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Studlocatormain5.png

Column Headers

Sch - School Site code of the school in which the student is enrolled.

Sch Abbr - School name abbreviation.

Student's Name - Student's full name.

Gen - gender of the student.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

SASID - Student's state assigned identification number.

Special Codes - Student's special codes.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Period 1-8 - student's teacher's name for each period.

Homeroom Teacher - Student's homeroom teacher's name.

Counselor - Student's current counselor's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.

Bottom

Studlocatorbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Table - Click to print the tables information with option to export CSV file.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki