Difference between revisions of "Attendance By Grade"

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[[File:attgrademenu.png]]
 
[[File:attgrademenu.png]]
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Attendance by Grade'''.
 
On the left navigation panel, select '''Attendance''' > '''Count''' > '''Attendance by Grade'''.
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==Setup Options==
 
==Setup Options==
  
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[[File:attgradesetup.png]]
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[[File:attendbygradesetup4.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you  
 
code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you  
 
must also select 04, 11, 34, 37, 40, 42, 45, and 47.
 
must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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'''Only Count Full Day Absences''' - Selecting this option will only count full day absences.
  
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''Print Break on Homeroom''' -  This option will create a print break based on the homeroom order only.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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Note:  Each school used in the setup box options will have a summary line with counts of attendance for each grade level at the school. Click on the count for a grade level to get the detail attendance information for each student.
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Click on the count per a grade level column to get the detailed attendance information for each student.
  
 
==Main==
 
==Main==
  
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[[File:attmain.png]]
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[[File:attendbygrmain1.png]]
  
 
===Column Headers===
 
===Column Headers===
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'''Enroll''' - Number of students enrolled in school
 
'''Enroll''' - Number of students enrolled in school
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''When the user click's on a number the user will see the "Student Information" box below.'''
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[[File:attendbygrmain2.png]]
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===Column Headers===
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Middle Name''' - Student's middle name.
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'''School''' - Student's school of attendance.
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'''SIDNO''' - Student's school identification number.
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'''Grade''' - Student's grade of enrollment.
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'''Homeroom''' - Student's homeroom.
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'''Gender''' - Student's gender.
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'''Ethnic''' - Student's ethnicity.
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'''Days''' - Days absent.
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'''CO Time''' - Student's check out time.
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'''CO Code''' - Student's check out code.
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'''CO Excuse''' - Student's check out excuse.
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'''CI Time''' - Student's check in time.
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'''CI Code''' - Student's check in code.
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'''CI Excuse''' - Student's check in excuse.
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'''CI Reason''' - Student's check in reason.
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'''DrCd''' - Doctor's note code.
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'''Dr Reason''' - Doctor's note code reason.
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'''Rec Date''' - Record date.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].

Latest revision as of 08:04, 8 May 2023

This program displays a count of the number of attendance records by school by grade.

Main

Attgrademenu.png

On the left navigation panel, select Attendance > Count > Attendance by Grade.

Setup Options

Attendbygradesetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip Codes - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all E and P codes. Once you add a code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.

Only Count Full Day Absences - Selecting this option will only count full day absences.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Print Break on Homeroom - This option will create a print break based on the homeroom order only.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click on the count per a grade level column to get the detailed attendance information for each student.

Main

Attendbygrmain1.png

Column Headers

School Name - Name of school

Sch - School site number

Pre-K - 8th Grades - Total number of absences for each grade

Total - Number of days of absence

Enroll - Number of students enrolled in school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

When the user click's on a number the user will see the "Student Information" box below.

Attendbygrmain2.png

Column Headers

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

School - Student's school of attendance.

SIDNO - Student's school identification number.

Grade - Student's grade of enrollment.

Homeroom - Student's homeroom.

Gender - Student's gender.

Ethnic - Student's ethnicity.

Days - Days absent.

CO Time - Student's check out time.

CO Code - Student's check out code.

CO Excuse - Student's check out excuse.

CI Time - Student's check in time.

CI Code - Student's check in code.

CI Excuse - Student's check in excuse.

CI Reason - Student's check in reason.

DrCd - Doctor's note code.

Dr Reason - Doctor's note code reason.

Rec Date - Record date.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Attgradebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

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