School Notes

This program will provide a way for a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.

In User Management, a user would need a Category of Telephony and a Program of School Notes.

Menu Location

On the left navigation panel, select Communication > Entry > School Notes.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue.

To find definitions for standard setup values, follow this link:Standard Setup Options.

Main

Column Headers

School - School site of enrollment.

Title - Title of the note being sent out.

Type - Refers to the type of message being sent.

Section - Section number.

User Name - The login of the user who created the message.

Created - The date the message was created.

Count - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.

Attachment - Indicates if the note has an attachment.

Delete - Delete note.

DEL - Delete the message from the list.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - This takes you to the Setup options that can be changed to view a different set of students.

Print - This will allow the user to print the report.

Help - This takes you to written instructions and instructional videos.

Add - Select the Add button to create a note.

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.

Title - Name the message that will be sent out.

Make Public - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.

Student Visible - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.

Popup - Display school note as popup when note is unread.

Hyperlink - The user can click on the link and add a link to the school notes.

Type the message that will be sent out to Student Progress Center.

Add - Select this button to send the message to Student Progress Center.

Attach - Select this button to add an attachment. The attached file size is <=1 MB. Once the attachment is added, select the Add button to send the message. Note - The note has to first be saved before a file can be attached to it.

Close - Close the message that has been created.

NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

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