Difference between revisions of "Initiate Message"

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'''This program will allow you to create a message via any mobile device.'''
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'''This program will provide a way for the user to create a message via a mobile device.'''
  
  
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#After logging in to the mobile program site, select the '''Initiate Message''' button.
+
'''NOTE''': To generate a Voice Recording message you MUST already have at least one recording already created in the Pre-Created Message section of [[Student Event Messages]].
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#The next screen will show the '''Select Call Destination''' options:
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#*'''All Students and Staff'''
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#*'''All Students'''
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After logging in to the mobile program site, select the '''Initiate Message''' button.
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#*'''All Staff'''
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#*'''Select Students'''
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#*'''Select Staff'''
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The next screen will show the '''Select Call Destination''' options:
 +
*[[All Students and Staff]]
 +
*[[All Students]]
 +
*[[All Staff]]
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*[[Select Students]]
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*[[Select Staff]]
 +
 
  
 
'''To initiate a message for All Students and Staff follow these steps.'''
 
'''To initiate a message for All Students and Staff follow these steps.'''
  
 +
Select the '''All Students and Staff''' button to proceed.
 +
 +
Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
 +
 +
*To use '''Campaign''' - The messages must be set up in '''Message Manager''' prior to selecting.
 +
 +
*To use '''Voice Recording''' - A recording must already exist. Make a selection from the existing messages, the select '''Send'''.
 +
 +
*To use '''Text to speech''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
 +
 +
*To '''Send In Home Language (if available)''' - Click in the box to send a message in the student's or parent's home language.
 +
 +
*To use '''SMS''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
  
  
 
'''To initiate a message for All Students follow these steps.'''
 
'''To initiate a message for All Students follow these steps.'''
  
 +
Select the '''All Students''' button to continue.
 +
 +
You can use the search bar at the top to find an individual student.
 +
 +
Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
 +
 +
*To use '''Campaign''' - The messages must be set up in '''Message Manager''' prior to selecting.
 +
 +
*To use '''Voice Recording''' - A recording must already exist. Make a selection from the existing messages, the select '''Send'''.
 +
 +
*To use '''Text to speech''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
 +
 +
*To '''Send In Home Language (if available)''' - Click in the box to send a message in the student's or parent's home language.
 +
 +
*To use '''SMS''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit. '
  
  
 
'''To initiate a message for All Staff follow these steps.'''
 
'''To initiate a message for All Staff follow these steps.'''
  
 +
Select the '''All Staff''' button to continue.
 +
 +
Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
 +
 +
*To use '''Campaign''' - The messages must be set up in '''Message Manager''' prior to selecting.
 +
 +
*To use '''Voice Recording''' - A recording must already exist. Make a selection from the existing messages, the select '''Send'''.
 +
 +
*To use '''Text to speech''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
 +
 +
*To '''Send In Home Language (if available)''' - Click in the box to send a message in the student's or parent's home language.
 +
 +
*To use '''SMS''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
  
  
 
'''To initiate a message for Select Students follow these steps.'''
 
'''To initiate a message for Select Students follow these steps.'''
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#Click the '''Select Students''' button.
 
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#The next screen will provide you with six options.
 
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#*'''Select AM Bus''' gives you a list of AM buses from which you make a selection(s) and click '''Next'''
 
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#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#*'''Select PM Bus''' gives you a list of PM buses from which you make a selection(s) and click '''Next'''
 
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#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#*'''Select Homeroom''' gives you a list of Homeroom from which you make a selection(s) and click '''Next'''
 
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#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#*'''Select Clubs''' gives you a list of Clubs from which you make a selection(s) and click '''Next'''
 
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#**8Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#*'''Select Sports'''gives you a list of Sports from which you make a selection(s) and click '''Next'''
 
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#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#*'''Select Grades''' gives you a list of Grades from which you make a selection(s) and click '''Next'''
 
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#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
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#Make your selection
 
  
 +
Select the '''Select Students''' button to continue.
 +
 +
The next screen will provide you with six options:
 +
*Select '''AM Bus'''
 +
 +
*Select '''PM Bus'''
 +
 +
*Select '''Homeroom'''
  
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====Setup 1====
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*Select '''Clubs'''  
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'''Setup Box Options'''
 
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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*Select '''Sports'''
  
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For other set up values not listed in the standard set up list:
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*Select '''Grades'''
  
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*Check '''1 call per household''' to have the program only make one call per household.
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Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
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*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
 
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*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
 
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*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
 
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*Select Staff Groups:  Click here to limit the '''staff''' only by a selected group.
 
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**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
 
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*'''Select Individual Staff''':  Click to select individual staff members. 
 
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**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
 
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*'''Phone Type''':  Click to select the type of phone number to communicate to. 
 
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**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 
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*Click '''Next''' to move to the next step in the create message process.
 
  
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====Setup 2====
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*To use '''Campaign''' - The messages must be set up in '''Message Manager''' prior to selecting.
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#If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
 
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#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked. 
 
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#*If no date and time is selected, the message will go out in the next call interval.
 
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#Click '''Next''' to move to the next step in the create message process.
 
  
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====Setup 3====
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*To use '''Voice Recording''' - A recording must already exist. Make a selection from the existing messages, the select '''Send'''.
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#Select '''Record Voice Message''' and click '''Next'''.
 
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#The '''New Voice Message''' window will display.  Follow the six steps on the screen. At the end of recording process, a recording ID code will be given. 
 
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#Write down the code, then enter the recording ID code in the field labeled "'''6. Enter the message ID below and hang up:'''" as shown below.
 
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#*[[File:voice_record_directions_idcode.png]]
 
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#After entering the recording ID code, hang up the phone used to make the recording.
 
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#Click '''OK'''.  A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
 
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#Click '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
 
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#If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
 
  
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====Results====
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*To use '''Text to speech''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
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#A list of students that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
 
  
 +
*To '''Send In Home Language (if available)''' - Click in the box to send a message in the student's or parent's home language.
 +
 +
*To use '''SMS''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit. 
  
  
 
'''To initiate a message for Select Staff follow these steps.'''
 
'''To initiate a message for Select Staff follow these steps.'''
 +
 +
Select the '''Select Staff''' button to continue.
 +
 +
The next screen will provide two  options: '''Select Call Group''' and '''Select Object Function Code.''' Make a selection to continue.
 +
 +
*'''Select Call Group''' - Select a call group, then select '''Next'''.
 +
 +
*'''Select Object Function Code''' - Select a '''Object Code''', the select '''Next'''. Select the corresponding '''Function Code''', then select '''Next'''.
 +
 +
Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
 +
 +
Make a selection from the list: '''Campaign, Voice Recording, Text to Speech or SMS'''.
 +
 +
*To use '''Campaign''' - The messages must be set up in '''Message Manager''' prior to selecting.
 +
 +
*To use '''Voice Recording''' - A recording must already exist. Make a selection from the existing messages, the select '''Send'''.
 +
 +
*To use '''Text to speech''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
 +
 +
*To '''Send In Home Language (if available)''' - Click in the box to send a message in the student's or parent's home language.
 +
 +
*To use '''SMS''' - After selecting this option, give the message a title, type the message, then click '''Send'''. A message will pop up on the screen giving the number of students that will receive this message. Select '''Yes''' to continue, and '''No''' to return to the screen to edit.
 +
 +
*'''Select Individual Staff''' - Use the search bar to find individual staff members.
 +
 +
 +
----
 +
[[Mobile|'''Mobile''' Main Page]]
 +
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:10, 23 February 2022

This program will provide a way for the user to create a message via a mobile device.


NOTE: To generate a Voice Recording message you MUST already have at least one recording already created in the Pre-Created Message section of Student Event Messages.


After logging in to the mobile program site, select the Initiate Message button.


The next screen will show the Select Call Destination options:


To initiate a message for All Students and Staff follow these steps.

Select the All Students and Staff button to proceed.

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

  • To use Campaign - The messages must be set up in Message Manager prior to selecting.
  • To use Voice Recording - A recording must already exist. Make a selection from the existing messages, the select Send.
  • To use Text to speech - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • To Send In Home Language (if available) - Click in the box to send a message in the student's or parent's home language.
  • To use SMS - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.


To initiate a message for All Students follow these steps.

Select the All Students button to continue.

You can use the search bar at the top to find an individual student.

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

  • To use Campaign - The messages must be set up in Message Manager prior to selecting.
  • To use Voice Recording - A recording must already exist. Make a selection from the existing messages, the select Send.
  • To use Text to speech - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • To Send In Home Language (if available) - Click in the box to send a message in the student's or parent's home language.
  • To use SMS - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit. '


To initiate a message for All Staff follow these steps.

Select the All Staff button to continue.

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

  • To use Campaign - The messages must be set up in Message Manager prior to selecting.
  • To use Voice Recording - A recording must already exist. Make a selection from the existing messages, the select Send.
  • To use Text to speech - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • To Send In Home Language (if available) - Click in the box to send a message in the student's or parent's home language.
  • To use SMS - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.


To initiate a message for Select Students follow these steps.

Select the Select Students button to continue.

The next screen will provide you with six options:

  • Select AM Bus
  • Select PM Bus
  • Select Homeroom
  • Select Clubs
  • Select Sports
  • Select Grades

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

  • To use Campaign - The messages must be set up in Message Manager prior to selecting.
  • To use Voice Recording - A recording must already exist. Make a selection from the existing messages, the select Send.
  • To use Text to speech - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • To Send In Home Language (if available) - Click in the box to send a message in the student's or parent's home language.
  • To use SMS - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.


To initiate a message for Select Staff follow these steps.

Select the Select Staff button to continue.

The next screen will provide two options: Select Call Group and Select Object Function Code. Make a selection to continue.

  • Select Call Group - Select a call group, then select Next.
  • Select Object Function Code - Select a Object Code, the select Next. Select the corresponding Function Code, then select Next.

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

Make a selection from the list: Campaign, Voice Recording, Text to Speech or SMS.

  • To use Campaign - The messages must be set up in Message Manager prior to selecting.
  • To use Voice Recording - A recording must already exist. Make a selection from the existing messages, the select Send.
  • To use Text to speech - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • To Send In Home Language (if available) - Click in the box to send a message in the student's or parent's home language.
  • To use SMS - After selecting this option, give the message a title, type the message, then click Send. A message will pop up on the screen giving the number of students that will receive this message. Select Yes to continue, and No to return to the screen to edit.
  • Select Individual Staff - Use the search bar to find individual staff members.


Mobile Main Page

JCampus Main Page

Retrieved from EDgear Wiki