Difference between revisions of "Post Tardy to Class"

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===Video How-to===
 
===Video How-to===
 
[[media:ST-PostTardyToClass.mov|Post Tardy to Class video]]
 
[[media:ST-PostTardyToClass.mov|Post Tardy to Class video]]
 +
  
 
=== How-to for Teachers===
 
=== How-to for Teachers===
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#*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
 
#*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
 
#The tardy will be posted in both the check-in and check-out fields with the same clock time.  This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.
 
#The tardy will be posted in both the check-in and check-out fields with the same clock time.  This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.
 +
  
 
=== How-to for Administrators, Counselors, and other Staff ===
 
=== How-to for Administrators, Counselors, and other Staff ===
  
#Log into WebPams
+
#Open JCampus
#On the left, Click on "Attendance"
+
#On the left, Click on '''Attendance'''
#Under "Entry", select "Post Attendance"
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#Under '''Entry''', select '''Post Attendance'''
 
#On the setup box
 
#On the setup box
#*Select the desired "Year"
+
#*Select the desired ''Year''
#*"District", and "School" should be defaulted based on security
+
#*'''District''', and '''School''' should be defaulted based on security
#*"1st PD Code" defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes
+
#*'''1st PD Code''' defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes
 
#*#Select the appropriate code as a default code
 
#*#Select the appropriate code as a default code
#*Check "Auto Admit" to have the system automatically print admit slips when checking a student out or checking a student in
+
#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in
#*Verify the number of minutes for "Lunch" and for "Non-Instr Minutes"
+
#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''
#*Click "OK"
+
#*Click '''OK'''
 
#To get a list of students:
 
#To get a list of students:
#*Click on the "Students" button at the bottom of the screen to get a complete list of the schools students
+
#*Click on the '''Students''' button at the bottom of the screen to get a complete list of the schools students
#*Click on the "Homeroom" button to get a list of Homeroom teachers.  Select a Homeroom teacher to get their list of students on the screen
+
#*Click on the '''Homeroom''' button to get a list of Homeroom teachers.  Select a Homeroom teacher to get their list of students on the screen
#*Click on the "Class" button to get the Master Schedule.  Select a class to get a list of students in that class on the screen
+
#*Click on the '''Class''' button to get the Master Schedule.  Select a class to get a list of students in that class on the screen
#In the Post Attendance screen, locate the “Out” column
+
#In the Post Attendance screen, locate the '''Out''' column
#Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the “Out” column
+
#Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the '''Out''' column
#A list of attendance reasons will appear.  Select code #14 "U Tardy To Class"
+
#A list of attendance reasons will appear.  Select code #14 '''U Tardy To Class'''
 
#*Note:  Tardy To Class means that the student is present at school but has not made it the appropriate class in the allotted amount of time.  Conversely, Late To School is a student that is not at school and is showing up late
 
#*Note:  Tardy To Class means that the student is present at school but has not made it the appropriate class in the allotted amount of time.  Conversely, Late To School is a student that is not at school and is showing up late
#After selecting the tardy to class code, a list of tardy reasons will appear with "E" or "U" beside each reason.  "E" = Excused and "U" = Unexcused.  Select the appropriate reason by selecting excused or unexcused
+
#After selecting the tardy to class code, a list of tardy reasons will appear with '''E''' or '''U''' beside each reason.  '''E''' = Excused and '''U''' = Unexcused.  Select the appropriate reason by selecting excused or unexcused
 
#*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators
 
#*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators
 
#The tardy will be posted in both the check-in and check-out fields.  This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time
 
#The tardy will be posted in both the check-in and check-out fields.  This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time

Revision as of 10:14, 4 March 2014

Video How-to

Post Tardy to Class video


How-to for Teachers

  1. Open WebGradebook.
  2. On the bottom left of the screen verify the Year
  3. Select the Course.
  4. Select the Grading Period.
  5. Click the Attendance icon at the top of the screen.
  6. The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
  7. Locate the Out column
  8. Scroll through the list of students to find the student that is tardy to class.
  9. Click in the cell to the right of the student’s name in the Out column (the clock time of the original check out record).
  10. A list of Attendance Actions will appear. Select Post New Tardy-to-Class and click Ok.
  11. A popup will appear with the current clock time. This time can be edited as needed. Click Ok.
  12. Select the tardy to class code from a list of tardy reasons which appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused.
    • If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
  13. The tardy will be posted in both the check-in and check-out fields with the same clock time. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.


How-to for Administrators, Counselors, and other Staff

  1. Open JCampus
  2. On the left, Click on Attendance
  3. Under Entry, select Post Attendance
  4. On the setup box
    • Select the desired Year
    • District, and School should be defaulted based on security
    • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes
      1. Select the appropriate code as a default code
    • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in
    • Verify the number of minutes for Lunch and for Non-Instr Minutes
    • Click OK
  5. To get a list of students:
    • Click on the Students button at the bottom of the screen to get a complete list of the schools students
    • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen
    • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen
  6. In the Post Attendance screen, locate the Out column
  7. Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the Out column
  8. A list of attendance reasons will appear. Select code #14 U Tardy To Class
    • Note: Tardy To Class means that the student is present at school but has not made it the appropriate class in the allotted amount of time. Conversely, Late To School is a student that is not at school and is showing up late
  9. After selecting the tardy to class code, a list of tardy reasons will appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused
    • If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators
  10. The tardy will be posted in both the check-in and check-out fields. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time
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