Difference between revisions of "Staff Message - Email"
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'''Home Site Only''' - Selecting this option will limit the message to only those staff members who are "home based" at the school site. | '''Home Site Only''' - Selecting this option will limit the message to only those staff members who are "home based" at the school site. | ||
| − | '''Select Individual Staff''' - Click to select individual staff members. *'''NOTE:''' Clicking the box in the upper left will select all staff members. | + | '''Select Individual Staff''' - Click to select individual staff members. By canceling out of the pick list you can now paste any number of staff ID's into this field. (Format: Staff ID, Staff ID, etc.) *'''NOTE:''' Clicking the box in the upper left will select all staff members. |
'''Next''' - To move to the next step in the create message process. | '''Next''' - To move to the next step in the create message process. | ||
Latest revision as of 11:50, 27 October 2020
Event Message Creation for Staff
Video
Staff Event Messages - Text to Voice video
Menu Location
Emergency Call
To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.
Next, select either Student or Staff.
This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.
Setup Options
Setup 1
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Object Code - To choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
Function Code - To choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
Select Call Groups - Click here to limit the staff only by a selected group.
- Note - Staff Groups are defined by using the Call Group Loader
Phone Type - Click to select the type of phone number to communicate to.
- Commonly used types - 06 Home telephone number and 12 Personal cellular number.
Home Site Only - Selecting this option will limit the message to only those staff members who are "home based" at the school site.
Select Individual Staff - Click to select individual staff members. By canceling out of the pick list you can now paste any number of staff ID's into this field. (Format: Staff ID, Staff ID, etc.) *NOTE: Clicking the box in the upper left will select all staff members.
Next - To move to the next step in the create message process.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Setup 2
Schedule Call - If the message is to be scheduled for a future date/time, check the box, then select the date and time.
Schedule Time End - Will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed. If the user wishes to send the message out now, leave the Schedule Call box unchecked. If no date and time is selected, the message will go out in the next call interval.
Next - To move to the next step in the create message process.
Setup 3
- Select Email and click Next.
Setup 4
Enter your Subject and Message
Show Reply name and Address - Click to show the sender's name and email address. Not checking, will show This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have.
Add Attachment - Add, then select your attachment. The attachment name will appear in the Selected File blank so then, click on Choose. Close the Add Attachment window using the X.
Send - Type in your message and then select
Results
A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.
Main
Column Headers
Sidno - Student's identification number
Last Name - Student's last name
First Name - Student's first name
Site - School site number
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
