Difference between revisions of "741 Page 27 Attendance Analysis"

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'''NON EXEMPT EXCUSED'''
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The state has several categories of absences.
  
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''Code 'N' in the JPAMS code table are not considered in the students attendance calculations. They are transmitted to DOE which we disagree with.  Any code N can be an administrative override decision as well as a site based data collection decision. Instead of having one code to cover all circumstances, a series of codes are provided to generate more statistical detail such as codes 6, 7, 10, 17, 16, 36, 38, 39 46, and 53.''
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1 - Non-Exempted, Excused - These are our "E" codes
  
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''Note that posting a code 05 sets the student up as unexcused. When a doctor excuse is brought or an official parental contact is made, then the posting of excuses procedure will produce an override to the original 05 code. All transactions are kept within the original posting. The check out, check in and excuse information are retained within the record. The software will always consider the last transactions coding producing an override.''
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2 - Exempted , Excused - These are our "N" & "D" codes
  
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''Note that each record will print on the progress report and report card with proper switch settings. The code 05 definition 'parent note needed' will serve as a reminder to the parent base to submit an excuse to the school site.''
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3 - Unexcused Absence - These are our "U" codes
  
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''It is our recommendation that no separate code be established for 'non exempt excused' but instead use the JCampus distributed codes for non exempt excused and use code 51 be implemented as ' non exempt unexcused' override to the original excused transaction.''
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4 - Suspension - These are our "S" codes
  
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We also have "P" codes to designate a student is present in school or a school activity , but may not be in their normal instructional setting.
  
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'''EXEMPTED EXCUSED ABSENCES'''
 
  
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''In prior meetings discussion was focused on the consideration of doctors excuses code 2. It was decided that only doctors notes 'verified' should be posted using code 2. Item B , page 27 of the 741 manual stated that parental notes should not be considered in truancy calculations. It is coded with a 'D' in the JCampus list.''
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'''From B741 - August 2019 pg28 (Types of Absences)'''
  
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''Students that are absent but under school control  are distributed between codes 47, 45, 44, 42, 40, 37, 34, 31, 11, 04 and 03 for better statistical data accumulation. A code 'P' is a part of this selection.''
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B. Non-exempted, excused absences are absences incurred due to personal illness or serious illness in the family (documented by acceptable excuses, including a parental note) which are not considered for purposes of truancy, but which are considered when determining whether or not a student is eligible to make up work and tests, receive credit for work completed, and receive credit for a course and/or school year completed.
  
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''Districts normally choose to skip codes P, N and D when calculating student absentees. Originally we designed SIS transmissions to exclude these but got overrode by DOE.''
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C. Exempted, Excused Absences—absences which are not considered for purposes of truancy and which are not considered when determining whether or not a student is eligible to make up work and tests, receive credit for work completed, and receive credit for a course and/or school year completed.
  
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''We recommend that our clients use the JCampus codes for the excused coding at the transaction level and use code 53 as an unexcused administrative override.''
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D. Unexcused Absence―any absence not meeting the requirements set forth in the excused absence and extenuating circumstances definitions, including but not limited to absences due to any job (including agriculture and domestic services, even in their own homes or for their own parents or tutors) unless it is part of an approved instructional program. Students shall be given failing grades in those days missed and shall not be given an opportunity to make up work.
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'''OTHER CODING'''
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E. Suspension―a non-exempted absence in which a student is allowed to make up his work and is eligible for consideration for credit provided it is completed satisfactorily and in a timely manner. The absence is considered when determining whether or not a student may or may not be promoted, but is not considered for purposes of truancy. Students absent from school as a result of any suspension shall be counted as absent.
  
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''The JCampus 'E' code is excused and can make up work while the 'U' unexcused code cannot. Both codes are considered for the full and half day attendance calculations and are transmitted to DOE.''
 
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'''NOTE'''
 
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''There are trend analysis for each code and the codes with an * at the end of each description are used in pandemic tracking and student health statistics.''
 
  
  

Latest revision as of 15:13, 3 September 2019

The state has several categories of absences.

1 - Non-Exempted, Excused - These are our "E" codes

2 - Exempted , Excused - These are our "N" & "D" codes

3 - Unexcused Absence - These are our "U" codes

4 - Suspension - These are our "S" codes

We also have "P" codes to designate a student is present in school or a school activity , but may not be in their normal instructional setting.


From B741 - August 2019 pg28 (Types of Absences)

B. Non-exempted, excused absences are absences incurred due to personal illness or serious illness in the family (documented by acceptable excuses, including a parental note) which are not considered for purposes of truancy, but which are considered when determining whether or not a student is eligible to make up work and tests, receive credit for work completed, and receive credit for a course and/or school year completed.

C. Exempted, Excused Absences—absences which are not considered for purposes of truancy and which are not considered when determining whether or not a student is eligible to make up work and tests, receive credit for work completed, and receive credit for a course and/or school year completed.

D. Unexcused Absence―any absence not meeting the requirements set forth in the excused absence and extenuating circumstances definitions, including but not limited to absences due to any job (including agriculture and domestic services, even in their own homes or for their own parents or tutors) unless it is part of an approved instructional program. Students shall be given failing grades in those days missed and shall not be given an opportunity to make up work.

E. Suspension―a non-exempted absence in which a student is allowed to make up his work and is eligible for consideration for credit provided it is completed satisfactorily and in a timely manner. The absence is considered when determining whether or not a student may or may not be promoted, but is not considered for purposes of truancy. Students absent from school as a result of any suspension shall be counted as absent.



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