Difference between revisions of "Staff Message - SMS Text Messaging"
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− | ===Video | + | __NOTOC__ |
− | [[media:CO-StaffText.mov| | + | ====Video==== |
− | + | [[media:CO-StaffText.mov|Staff SMS Text Message video]] | |
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− | ====Setup Box | + | ===Emergency Call=== |
+ | |||
+ | [[File:EmergencyCallButton.png]] | ||
+ | |||
+ | To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen. | ||
+ | |||
+ | Next, select either '''Student''' or '''Staff'''. | ||
+ | |||
+ | [[File:mb104.png]] | ||
+ | |||
+ | This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below. The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button. | ||
+ | |||
+ | |||
+ | ====Setup 1==== | ||
#Select the desired '''Year'''. | #Select the desired '''Year'''. | ||
#'''District''' and '''School''' should be defaulted based on security. If security permits, click in the '''School''' field to select the desired school. | #'''District''' and '''School''' should be defaulted based on security. If security permits, click in the '''School''' field to select the desired school. | ||
− | #''' | + | #'''Object Code''' to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code. |
− | #''' | + | #'''Function Code''' to choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code. |
− | # | + | #'''Select Call Groups:''' Click here to limit the staff members by a selected group. |
− | #''' | + | #*'''Note''': Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]] |
− | #'''Home Site Only''' | + | #'''Phone Type''': Click to select the type of phone number to communicate to. Leave blank to call all phone types. |
− | #'''Select Individual Staff''' will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to | + | #'''Home Site Only''': Selecting this option will limit the message to only those staff members who are "home based" at the school site. Deselecting will include Itinerant staff as recipients. |
+ | #'''Select Individual Staff''' will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above. | ||
#Click '''Next''' to move to the next step in the create message process. | #Click '''Next''' to move to the next step in the create message process. | ||
− | ====Setup | + | ====Setup 2==== |
− | #If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time. | + | #If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time. |
+ | #'''Schedule Time End''' will end your calls from going out past a certain time. In [[Communication Configuration]], calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed. | ||
#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked. | #If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked. | ||
#*If no date and time is selected, the message will go out in the next call interval. | #*If no date and time is selected, the message will go out in the next call interval. | ||
#Click '''Next''' to move to the next step in the create message process. | #Click '''Next''' to move to the next step in the create message process. | ||
− | ====Setup | + | ====Setup 3==== |
#Select '''SMS Text Message''' and click '''Next'''. | #Select '''SMS Text Message''' and click '''Next'''. | ||
#Cick on the drop down arrow to the right of '''Select Message''' to select a previously created message from the list or create a new message by selecting '''New'''. | #Cick on the drop down arrow to the right of '''Select Message''' to select a previously created message from the list or create a new message by selecting '''New'''. | ||
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#*#'''Code''' is an automatically generated value. | #*#'''Code''' is an automatically generated value. | ||
#*#Type an event description. | #*#Type an event description. | ||
− | #Type the message to be sent. | + | #*#Type the message to be sent. A maximum of 800 character spaces can be used to send a message. |
+ | #*#*'''Note''' - Any SMS message over 160 characters may be sent in multiple messages. The order for these messages are not guaranteed. | ||
#'''Preview''': If a preview of the message is desired, click '''Preview''' and enter a ten digit phone number to receive a preview text. Click '''Send''' to initiate delivery of the Preview to your phone. | #'''Preview''': If a preview of the message is desired, click '''Preview''' and enter a ten digit phone number to receive a preview text. Click '''Send''' to initiate delivery of the Preview to your phone. | ||
#After answering the preview text and reviewing the message, click '''Send''' if the message is acceptable or click '''Previous''' if a correction needs to be made. | #After answering the preview text and reviewing the message, click '''Send''' if the message is acceptable or click '''Previous''' if a correction needs to be made. | ||
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#A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired. | #A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired. | ||
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− | + | ---- | |
+ | '''[[WebPams|JCampus]] / [[Communication]] / [[Staff Event Messages]]''' |
Latest revision as of 16:14, 27 August 2019
Video
Emergency Call
To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.
Next, select either Student or Staff.
This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.
Setup 1
- Select the desired Year.
- District and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
- Object Code to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
- Function Code to choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
- Select Call Groups: Click here to limit the staff members by a selected group.
- Note: Staff Groups are defined by using the Call Group Loader
- Phone Type: Click to select the type of phone number to communicate to. Leave blank to call all phone types.
- Home Site Only: Selecting this option will limit the message to only those staff members who are "home based" at the school site. Deselecting will include Itinerant staff as recipients.
- Select Individual Staff will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above.
- Click Next to move to the next step in the create message process.
Setup 2
- If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
- Schedule Time End will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
- If the user wishes to send the message out now, leave the Schedule Call box unchecked.
- If no date and time is selected, the message will go out in the next call interval.
- Click Next to move to the next step in the create message process.
Setup 3
- Select SMS Text Message and click Next.
- Cick on the drop down arrow to the right of Select Message to select a previously created message from the list or create a new message by selecting New.
- If a previously created message was selected, review the message, make any changes as needed, and then click Send.
- If New was selected, a New Message Setup window will appear.
- Select the Arena.
- EV = Event message.
- AT = Attendance message.
- DI = Discipline message.
- GR = Grades message.
- Code is an automatically generated value.
- Type an event description.
- Type the message to be sent. A maximum of 800 character spaces can be used to send a message.
- Note - Any SMS message over 160 characters may be sent in multiple messages. The order for these messages are not guaranteed.
- Select the Arena.
- Preview: If a preview of the message is desired, click Preview and enter a ten digit phone number to receive a preview text. Click Send to initiate delivery of the Preview to your phone.
- After answering the preview text and reviewing the message, click Send if the message is acceptable or click Previous if a correction needs to be made.
Results
- After clicking Send, a summary of the number of messages with the message text will appear. If satisfied with the information, click Yes to proceed with the message creation; otherwise, click No and return to the message selection/creation window.
- A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired.