Student Message - Record Voice

Video How-to

Student Event Messages - Record Voice video

How-to

1. It is a good idea to compose a script of what is to be recorded before starting this task.
2. Log into WebPams page.
3. To place an Emergency Call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
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4. Otherwise, on the left, click on Communication.
5. Under the heading Entry, click on Student Event Messages.

Setup Box Step 1

1. Select the desired Year.
2. District, and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
3. Grades should be left blank if all grade levels are to be included into the call. Otherwise click in the box to the right of Grades to select the desired grade level to be included.
4. Gender should be left blank if both genders are to be included into the call. Otherwise, click in the box to the right of Gender to select the desired ethnicities to be included.
5. Ethnic should be left blank if all ethnicities are to be included into the call. Otherwise, click in the box to the right of Ethnic to select the desired ethnicities to be included.
6. Homeroom will only call students who are in the homeroom teacher's class selected. Leave blank to call all students regardless of homeroom teacher.
7. Counselor will only call students who are a part of the counselor's group that has been selected. Leave blank to call all students regardless of counselor.
8. Club will only call students who are in the club selected. Leave blank to call all students regardless of club.
9. Sport will only call students who are in the sport selected. Leave blank to call all students regardless of sport.
10. A.M. Bus and P.M. Bus will only call students who are on the buses selected in each field. Leave blank to call all students regardless of bus.
11. Check 1 call per household to have the program only make one call per household.
12. Check Show Remote Only to call only those students that are remotely scheduled.
13. Select Individual Students will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
14. If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
15. Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
16. Select Staff Groups: Click here to limit the staff members by a selected group.
    • Note: Staff Groups are defined by using the Call Group Loader
17. Select Individual Staff: Click to select individual staff members.
    • NOTE: Clicking the box in the upper left will select all staff members.
18. Phone Type: Click to select the type of phone number to communicate to.
    • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
19. Click Next to move to the next step in the create message process.

Setup Box Step 2

1. Check Schedule Call to set a specific date and time to send out the message. Then, select the date and time to schedule the event call. If no date and time is selected, the message will go out in the next call interval.
2. Click Next to move to the next step in the create message process.

Setup Box Step 3

1. Select Record Voice Message and click Next.
2. The New Voice Message window will display. Follow the six steps on the screen. At the end of recording process, a recording ID code will be given. Write down the code for future reference.
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3. Enter the recording ID code in the blank field for step 6, "Enter the message ID below and hang up:"
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4. Hang up the phone used to make the recording.
5. Click OK. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices.
6. Click Yes to continue with the message delivery, or click No to return to the recording options.
7. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

Related Topics

Communication Main Page

Call Group Loader

Manage Scheduled Calls

Staff Event Messages

Student Event Messages