Difference between revisions of "Add Employee"
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'''User Management Options'''-Must have a category of '''Staff'''-'''Program''' Human Resource Master-'''Action''' Delete A Perm(Program Level Permission) will allow the Delete button to show-Delete a '''No Access''' it will not allow the '''Delete''' button to display. | '''User Management Options'''-Must have a category of '''Staff'''-'''Program''' Human Resource Master-'''Action''' Delete A Perm(Program Level Permission) will allow the Delete button to show-Delete a '''No Access''' it will not allow the '''Delete''' button to display. | ||
Revision as of 04:10, 26 November 2018
New Security Actions User Management Options-Must have a category of Staff-Program Human Resource Master-Action Delete A Perm(Program Level Permission) will allow the Delete button to show-Delete a No Access it will not allow the Delete button to display.
- With the Staff→ Human Resource RW→ SSN → Insert permission, you can hide the SSN in the HR Master after the first input of a new person. When you are making a "New" person and you save it, the SSN will gray out and then when you do Prev/Next, the SSN area will disappear.
Video
Menu Location
On the left navigation panel, select Human Resources > Human Resource Master.
Setup Options
Select School Year - For school year 18/19, 2018 would be displayed. The default value is ALL because when you are entering a new employee, you may want to see returning personnel to update instead of requiring a new employee record.
Enter District Code - Default value will be your district.
Enter School Code - Default value is ALL. This is recommended so that changing of or adding new contracts can be done without changing setup values.
Home Base - Default value is ALL.
Include Substitutes - Default value is YES.
OK - Click to continue.
Cancel - Click to cancel box.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Demographics Tab
Adding a New Employee
New - Click the "new" button at the bottom of the screen.
Note: The Resource Master screen will have the following fields with RED letters for the label--Name, Staff ID, SSN, Gender, Date of Birth. These are critical fields that are required for a new employee record to be created. Additional information will be required for data submission to the DOE for PEP.
Name - Click in the field and a new popup will appear. Enter First Name, Middle Name, Last Name and suffix (if applicable).
Close - Click ok for Name field to be populated.
Staff ID will be automatically generated at this time.
SSN - Click the field for the data entry popup to appear.
NOTE - The generate temporary SSN popup will appear. Click Yes to generate one. Click No then enter the SSN for the employee. In place of a SSN, the staff members State ID can be entered instead.
Close - Click "close" for the SSN field to be populated.
Gender - Click in the box using the drop down list.
Date of Birth - Click this field and use the calendar selection process to select the employee's date of birth.
Close - Click this field for DOB field to be populated.
Save - or continue entering the information in the other remaining fields. Refer to the PEP data requirements below to determine what additional information will be needed for DOE submissions.
Separation Date
- Add a date that the staff member is terminating employment. This is similar to a leave date for students in Student Master.
No security assigned: When an employee is given a separation date, and if there is no username and password in User Management assigned to the employee, you will get the statement, "No Security Records Found for this Employee."
Security record: When a separation date is assigned, you will then be get the question, "This will immediately inactivate any access the user has to the JCampus system. Do you wish to inactivate this user in security?" You will need to answer Yes or No.
- Then, choose the separation reason and add a comment if necessary; close the box and save the record.
Additional Demographic Data Elements Required for PEP Submissions
Cert Info - Certification Information. Enter information in the Active Certification section--Type, Number, Suffix, and/or Exception. Also, you can import a teacher`s certificates by clicking on the TeachLA button.
Obsolete - Enter the type and code. Use the CTRL key to select multiple values of each category. Note: This is an older way of identifying the function of an employee (object/function) and some payroll vendors still use this field.
General Ethnic/Religion - Select whether employee is Hispanic/Latino or Non-Hispanic/Latino
Applicable Ethnic - Select either 01 American Indian or Alaskan Native, 02 Asian, 03 Black (Not Hispanic), 04 Hispanic (not required if employee is Hispanic), 05 White (Not Hispanic) or 06 Native Hawaiian or Pacific Islander. Multiple ethnic indicators can be selected.
Highest Education - Information required for all employees
Retirement Code - Select retirement system from list
Payroll ID - You may type in this information if you have the security in User Management.
Status Code - Select code from list
Highly Qualified - Enter up to 14 areas in which a certified employee is highly qualified. Each area requires a Method by which HQ was determined.
Retiree CD - Indication of whether a return-to-work retiree salary is with/without salary limits or caps
Change User - Employee who made recent change(s).
Change Date - Date employee made change(s).
Education Tab
Delete - Delete information in this row
Title - Title of degree
Type - Type of certification
Conferring Date - Conferring date
Degree/Cert No - Degree/Certification number
Funding Source - Funding source
Institution - Institution name
Instr Type - Instructional type
Specialization - Special certification
Postsecondary - Secondary certification
Course Work - Course work taken
GPA - Grade point average
Non Course Ed Program/Staff Dev. Act - List Non-Course Educational programs and Staff Developments attended.
Outcomes - Outcomes of these programs
Distinctions - Distinction awards
Honors and Awards - Names of honors and awards
ID System - ID system of institution
Address/Contact - Address of institution and contact information
Ed Program/Staff Development
Program Support
Rid -
Save -
Key -
Qualification Tab
Delete - Click to delete information in this row
Credential Type
Non Educator Credential Type
Non Teaching Credential Type
Teaching Credential Type
Teaching Credential Basis
Credential Authorized Function
Authorized Instruction Level
Teaching Field or Area Authorized
Fee Amount
Fee Payment Status
Fee Payment Date
Program Sponsor
Credential Description
Date Credential Requirement Met
Credential Issuance Date
Credential Expiration Date
Initial Credential Issuance Requirements
Induction Program Mentor
Prior Experience
Public Service
Related Traveling Experience
Other Interests
Publications
Internship/Apprentice
Membership
Employment
Delete - Click to delete information in this row.
Credential Type
NonEducator Credential Type
Non-Teaching Credential Type
Teaching Credential Type
Teaching Credential Basis
Credential Authorized Function
Authorized Instruction Type
Teaching Field or Area Authorized
Fee Amount
Fee Payment Status
Fee Payment Date
Program Sponsor
Credential Description
Date Credential Requirement Met
Credential Issuance Date
Credential Expiration Date
Initial Credential Issuance Requirements
Induction Program Mentor
Credential Renewal Requirement
Number of Units Required for Credential Renewal
Credential Renewal Units Attempted
Credential Renewal Units Earned
Staff Advisor for Credential Renewal
Credential Renewal Date
Background Check Type
Background Check Description
Background Check Completion Date
Assessment Information
ID System
Institution Information
Save
Rid
Key
Human Resource Master Main Page
