Grades Export Comma Delimited File

This report is a list of students and their grades that can be exported as a comma delimited file.

Menu Location

On the left navigation panel, select Grades > Lists > Grades Export Comma Delimited File.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Special Codes - Leave blank or select all to include all special codes. Otherwise, choose the desired special code.

Clubs - Leave blank or select all to include all clubs. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SSN - Show the social security number on the report

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Students - This will generate a list of students to select from.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Military Students Only - List students whose parents have military status as marked in Student Master.

Split Letter and Percent Grades - Select this option to show percent grades and letter grades in separate columns.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Student Name - Student's full name

ID - Student's ifentification number

GD - Student's grade of enrollment

Homeroom Teacher - Student's homeroom teacher's name

Course - Course name

Section - Course section number

Teacher - Course teacher's name

Crds Ps - credits possible

1st-6th 6 weeks - Posted grade value for the grading period. If the setup box option for 'Split Letter and Percent Grades' was selected the report will show a column for the percent grade as well as a column for the letter grade.

Exam 1 and Exam 2 - posted grade value for the exam

Sem 1 and Sem 2 - posted grade value for the semester grading period

Final - posted grade value for the final grading period

Srt Sem - starting semester for the section

Num of Sem - number of semesters offered

Num of Prd - number of class periods offered

Group - group number of the subject content area

IEP status - This is the student's IEP (SPED) status. Y for yes and N for no

504 status - This is the student's 504 status. Y for yes and N for no

Last Retained Grade - This is the student's last retained grade level. It will be left blank if no grade level has been failed.

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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