Difference between revisions of "Letter Log Report"

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[[File:letterlogmenu.png]]
 
[[File:letterlogmenu.png]]
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On the left navigation panel,  select '''Student Master''' > '''Letters''' > '''Letter Log Report'''.
 
On the left navigation panel,  select '''Student Master''' > '''Letters''' > '''Letter Log Report'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
 
'''Arena''' - Click on the box to see options
 
'''Arena''' - Click on the box to see options
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'''SIDNO''' - Student's identification number
 
'''SIDNO''' - Student's identification number
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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the field to the right of Special Codes to select the desired special code(s) to view.
 
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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right of Teams to select the desired Teams(s) to view.
 
  
 
'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
 
'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise  
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.  
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
 
  
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
 
right of Counselor to select the desired counselor(s) to view.
 
right of Counselor to select the desired counselor(s) to view.
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.  
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select the desired club(s) to view.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
 
'''OK''' - Click to continue
 
'''OK''' - Click to continue

Revision as of 08:41, 30 October 2018

This program will list and print a log of printed letters.

Video How-to

Letter Log video

Menu Location

Letterlogmenu.png

On the left navigation panel, select Student Master > Letters > Letter Log Report.

Setup Options

Letterlogsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Arena - Click on the box to see options

Lett Name - Subject of letter

SIDNO - Student's identification number

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Sped - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.


A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.

By clicking on a student or highlighting all of a students records and clicking View Log, the letter or letters printed for the selected student will be shown.

Main

Letterlogmain.png

Column Headers

Sch - Site number of school of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

Letter School - School described in letter

Letter Name - Name of letter

Letter Course - Course that was involved

Control - Letter Control

Letter Date - Date used in the letter

Arena - Letter category/choose from the list below:

AT - Attendance

DI - Discipline

EV - Event

GR - Grades

HE - Health

SB - SBLC/RTI

SE - Special Education

ST - Student (for general purpose use)

Creator -User who created the log

Create Time - Date and time the log was created

Modifier - User who changed the log

Modified Time - Date and time the log was changed

Delete - Delete this letter from the letter log

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Letterlogbottom.png

Setup - Click to go back to the Setup box.

View Log - Replicate the letters that were printed in the selected logs

Print Logs - To find the print instructions, follow this link: Standard Print Options.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki