Difference between revisions of "Mississippi Absentee Report"

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__NOTOC__
 
'''This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letters module under the Student Master section of JCampus software.'''
 
'''This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letters module under the Student Master section of JCampus software.'''
  
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==Menu Location==
  
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===Instructions===
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[[File:mississippimenu.png]]
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#Select '''Attendance''' on the panel on the left side of the screen.
 
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#Under '''Lists''', select '''Mississippi Absentee Report'''.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''OK''' to move to the next screen.
 
  
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On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Mississippi Absentee Report'''.
  
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'''NOTE--The iGear is available to view details of a student's absences.'''
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==Setup Options==
  
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===Definitions of Column Headers===
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[[File:mississippisetup.png]]
  
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::'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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:'''PreK, 00, 01...12, 78'''--grade levels included in the report.  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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===Buttons at the bottom of the display===
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:'''Help'''--This button links to the JCampus video and written instructions.
 
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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===To Print this Report===
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'''Skip Codes''' - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all '''E''' and '''P''' codes. Once you add a
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#Click the '''Print''' button at the bottom of the screen.
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code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''Sped:'''
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''All''' - Select to view all students.
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#Click the print button at the top left to print the report. Close the print preview.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''OK''' - Click to continue.
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If you need instructions for setup values to be used, follow the link for [[Standard Setup Options]].
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The [[Using the iGear | iGear]] is available to view details of a student's absences.'''
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==Main==
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[[File:mississippimain.png]]
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===Column Headers===
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'''Sch''' - School site number
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'''School Name''' - Name of school
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'''PreK, 00, 01...12, 78''' - Grade levels included in the report.  
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To find definitions of commonly used columns follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:mississippibottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 03:25, 26 October 2018

This program displays a list of students with a specific number of consecutive absences as indicated in the setup box values. The program will also provide a means of printing letters to parents/guardians notifying them of their child's attendance status. To print a letter requires a letter to be created in the Letters module under the Student Master section of JCampus software.

Menu Location

Mississippimenu.png

On the left navigation panel, select Attendance > Lists > Mississippi Absentee Report.

Setup Options

Mississippisetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip Codes - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all E and P codes. Once you add a code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

The iGear is available to view details of a student's absences.

Main

Mississippimain.png

Column Headers

Sch - School site number

School Name - Name of school

PreK, 00, 01...12, 78 - Grade levels included in the report.

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Mississippibottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki