Difference between revisions of "Post Tardy to Class"
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===Video How-to=== | ===Video How-to=== | ||
| − | [[media: | + | [[media:ST-PostTardyToClass.mov|Post Tardy to Class video]] |
| − | === How-to === | + | === How-to for Teachers=== |
| − | # | + | #On the bottom left of the screen verify the '''Year'''. |
| − | # | + | #Select the '''Course'''. |
| − | # | + | #Select the '''Grading Period'''. |
| − | # | + | #Click the '''Attendance''' icon at the top of the screen. |
| − | # | + | #The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook. |
| − | #* | + | #Locate the '''Out''' column. |
| − | #* | + | #Scroll through the list of students to find the student that is tardy to class. |
| − | #* | + | #Click in the cell to the right of the student’s name in the '''Out''' column (the clock time of the original check out record). |
| − | #*Check | + | #A list of '''Attendance Actions''' will appear. Select '''Post New Tardy-to-Class''' and click '''Ok'''. |
| − | #*Verify the number of minutes for | + | #A popup will appear with the current clock time. This time can be edited as needed. Click '''Ok'''. |
| − | #*Click | + | #Select the tardy to class code from a list of tardy reasons which appear with '''E''' or '''U''' beside each reason. '''E''' = Excused and '''U''' = Unexcused. Select the appropriate reason by selecting excused or unexcused. |
| + | #*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators. | ||
| + | #The tardy will be posted in both the check-in and check-out fields with the same clock time. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time. | ||
| + | |||
| + | === How-to for Administrators, Counselors, and other Staff === | ||
| + | |||
| + | #On the navigation panel on the left, click on '''Attendance'''. | ||
| + | #Under '''Entry''', select '''Post Attendance'''. | ||
| + | #To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. | ||
| + | #The next items are not found on the standard setup options document. | ||
| + | #*'''1st PD Code''' defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes. | ||
| + | #**Select the appropriate code as a default code. | ||
| + | #*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in. | ||
| + | #*Check '''Show Keyboard''' to be able to see the alpha keys in addition to the search box. | ||
| + | #*Click on '''Add Comment''' to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed. | ||
| + | #*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''. | ||
| + | #*Click '''OK'''. | ||
#To get a list of students: | #To get a list of students: | ||
| − | #*Click on the | + | #*Click on the '''Student''' button at the bottom of the screen to get a complete list of the schools students. |
| − | #*Click on the | + | #*Click on the '''Homeroom''' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen. |
| − | #*Click on the | + | #*Click on the '''Class''' button to get the Master Schedule. Select a class to get a list of students in that class on the screen. |
| − | #In the Post Attendance screen, locate the | + | #*Click on the '''Bus''' button and a popup box will appear. Then select the a bus for a list of students. |
| − | #Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the | + | #*Click on the '''Sport/Club''' button for a list of clubs and a list of sports in which the students are active in. |
| − | #A list of attendance reasons will appear. Select code #14 | + | #*Click on the '''Special Code''' button and a popup box will appear. Then select the code for a list of students. |
| − | #*Note: Tardy To Class means that the student is present at school but has not made it the appropriate class in the allotted amount of time. Conversely, Late To School is a student that is not at school and is showing up late | + | #*Click on the '''Setup''' button to display the original setup box with the previously selected settings displayed. |
| − | #After selecting the tardy to class code, a list of tardy reasons will appear with | + | #*Click on the '''Mass''' button and a popup box will appear. Select the students on the screen to post mass attendance. |
| − | #*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators | + | #*Click on the '''Help''' button to locate JCampus documentation which includes written instructions and/or videos. |
| − | #The tardy will be posted in both the check-in and check-out fields. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time | + | #In the Post Attendance screen, locate the '''Out''' column. |
| + | #Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the '''Out''' column. | ||
| + | #A list of attendance reasons will appear. Select code #14 '''U Tardy To Class'''. | ||
| + | #*Note: Tardy To Class means that the student is present at school but has not made it to the appropriate class in the allotted amount of time. Conversely, Late To School is a student that is not at school and is showing up late. | ||
| + | #After selecting the tardy to class code, a list of tardy reasons will appear with '''E''' or '''U''' beside each reason. '''E''' = Excused and '''U''' = Unexcused. Select the appropriate reason by selecting excused or unexcused. | ||
| + | #*If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators. | ||
| + | #The tardy will be posted in both the check-in and check-out fields. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time. | ||
| + | |||
| + | |||
| + | |||
| + | ---- | ||
| + | [[Post Attendance|'''Post Attendance''' Main Page]] | ||
| + | |||
| + | ---- | ||
| + | [[Attendance|'''Attendance''' Main Page]] | ||
| + | |||
| + | ---- | ||
| + | [[WebPams|'''JCampus''' Main Page]] | ||
Latest revision as of 01:44, 24 October 2018
Video How-to
How-to for Teachers
- On the bottom left of the screen verify the Year.
- Select the Course.
- Select the Grading Period.
- Click the Attendance icon at the top of the screen.
- The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
- Locate the Out column.
- Scroll through the list of students to find the student that is tardy to class.
- Click in the cell to the right of the student’s name in the Out column (the clock time of the original check out record).
- A list of Attendance Actions will appear. Select Post New Tardy-to-Class and click Ok.
- A popup will appear with the current clock time. This time can be edited as needed. Click Ok.
- Select the tardy to class code from a list of tardy reasons which appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused.
- If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
- The tardy will be posted in both the check-in and check-out fields with the same clock time. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.
How-to for Administrators, Counselors, and other Staff
- On the navigation panel on the left, click on Attendance.
- Under Entry, select Post Attendance.
- To find definitions for standard setup values, follow this link: Standard Setup Options.
- The next items are not found on the standard setup options document.
- 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
- Select the appropriate code as a default code.
- Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
- Check Show Keyboard to be able to see the alpha keys in addition to the search box.
- Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
- Verify the number of minutes for Lunch and for Non-Instr Minutes.
- Click OK.
- 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
- To get a list of students:
- Click on the Student button at the bottom of the screen to get a complete list of the schools students.
- Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
- Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
- Click on the Bus button and a popup box will appear. Then select the a bus for a list of students.
- Click on the Sport/Club button for a list of clubs and a list of sports in which the students are active in.
- Click on the Special Code button and a popup box will appear. Then select the code for a list of students.
- Click on the Setup button to display the original setup box with the previously selected settings displayed.
- Click on the Mass button and a popup box will appear. Select the students on the screen to post mass attendance.
- Click on the Help button to locate JCampus documentation which includes written instructions and/or videos.
- In the Post Attendance screen, locate the Out column.
- Then find the student that needs to be marked tardy and click in the cell to the right of the student’s name in the Out column.
- A list of attendance reasons will appear. Select code #14 U Tardy To Class.
- Note: Tardy To Class means that the student is present at school but has not made it to the appropriate class in the allotted amount of time. Conversely, Late To School is a student that is not at school and is showing up late.
- After selecting the tardy to class code, a list of tardy reasons will appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused.
- If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
- The tardy will be posted in both the check-in and check-out fields. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.
