Difference between revisions of "Staff Message - SMS Text Messaging"
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===How-to=== | ===How-to=== | ||
| − | #Log into the WebPams page | + | #Log into the WebPams page. |
#To place an emergency text, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process. | #To place an emergency text, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process. | ||
| − | #Otherwise, on the left, click on "Communication" | + | #Otherwise, on the left, click on "Communication". |
| − | #Under the heading "Entry", click on "Staff Event Messages" | + | #Under the heading "Entry", click on "Staff Event Messages". |
| − | #On the setup box | + | #On the setup box: |
| − | #*Select the desired "Year" | + | #*Select the desired "Year". |
| − | #*"District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school | + | #*"District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school. |
| − | #*"Select Staff Type" will list all object function codes. Select the object function codes of the staff members to text. Leave blank to text all staff members regardless of object function code | + | #*"Select Staff Type" will list all object function codes. Select the object function codes of the staff members to text. Leave blank to text all staff members regardless of object function code. |
#*"Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the text group loader. | #*"Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the text group loader. | ||
#*"Select Phone Type" will allow you to choose a type of phone to which messages are to be sent. | #*"Select Phone Type" will allow you to choose a type of phone to which messages are to be sent. | ||
#*"Home Site Only" allows you to only text the home site phone number. | #*"Home Site Only" allows you to only text the home site phone number. | ||
| − | #*"Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to text. Leave blank to text all staff members based on the criteria of the options selected above | + | #*"Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to text. Leave blank to text all staff members based on the criteria of the options selected above. |
| − | #Click "Next" to move to the next step in the create message process | + | #Click "Next" to move to the next step in the create message process. |
| − | #Select the date and time to schedule the event text. If no date or time is selected, the message will go out in the next text interval | + | #Select the date and time to schedule the event text. If no date or time is selected, the message will go out in the next text interval. |
| − | #Click "Next" to move to the next step in the create message process | + | #Click "Next" to move to the next step in the create message process. |
| − | #Select "SMS Text Message" click "Next" | + | #Select "SMS Text Message" click "Next". |
| − | #Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160 | + | #Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160. |
#Click "Send". | #Click "Send". | ||
| − | #To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard | + | #To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard. |
| − | #Click "Send". A "Message Being Processed" window will appear. After answering the preview text and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made | + | #Click "Send". A "Message Being Processed" window will appear. After answering the preview text and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made. |
| − | #After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window | + | #After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window. |
| − | #A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired | + | #A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired. |
:[[Staff_Event_Messages|Return to Staff Event Messages Main Page]] | :[[Staff_Event_Messages|Return to Staff Event Messages Main Page]] | ||
:[[Communication|Return to Communication Main Page]] | :[[Communication|Return to Communication Main Page]] | ||
Revision as of 05:53, 20 January 2014
Video How-to
How-to
- Log into the WebPams page.
- To place an emergency text, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
- Otherwise, on the left, click on "Communication".
- Under the heading "Entry", click on "Staff Event Messages".
- On the setup box:
- Select the desired "Year".
- "District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school.
- "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to text. Leave blank to text all staff members regardless of object function code.
- "Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the text group loader.
- "Select Phone Type" will allow you to choose a type of phone to which messages are to be sent.
- "Home Site Only" allows you to only text the home site phone number.
- "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to text. Leave blank to text all staff members based on the criteria of the options selected above.
- Click "Next" to move to the next step in the create message process.
- Select the date and time to schedule the event text. If no date or time is selected, the message will go out in the next text interval.
- Click "Next" to move to the next step in the create message process.
- Select "SMS Text Message" click "Next".
- Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160.
- Click "Send".
- To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard.
- Click "Send". A "Message Being Processed" window will appear. After answering the preview text and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made.
- After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window.
- A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired.
