VersaTrans Export

This program will export student information for VersaTrans. VersaTrans is student transportation management software that helps the district manage their student's transportation.

Menu Location

On the left navigation panel select Student Master > Interfaces > VersaTrans Export.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grades - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grades to select the desired grade level(s) to be included.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Default Area Code - The program checks the phone number in the student master record and if it does not have an area code the program will use the number entered in this field as the default area code on the report.

OK - click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

SIDNO - Student Identification Number

Last Name - Student's Last Name

First Name - Student's First Name

Middle Name - Student's Middle Name

GD - Student's Grade of Enrollment

Dist - Student's District of Enrollment

Sch - Student's School of Enrollment

House No - Student's Mailing House Number

Address - Student's Mailing Street Name

Address2 - Student's Mailing Address - 2nd Line

City - Student's Mailing Address City

State - Student's Mailing Address State

Zip - Student's Mailing Address Zip

BDate - Student's Date of Birth

HPhn - Student's Main Home Phone Number

EhomePhn - Student's 911 Emergency Contact's Home Phone Number

EWorkPhn - Student's 911 Emergency Contact's Work Phone Number

ECellPhn - Student's 911 Emergency Contact's Cell Phone Number

Emer1Name - Student's Guardian 1's Name (Last Name First Name)

Emer2Name - Student's Guardian 2's Name (Last Name First Name)

Emer3Name - Student's Guardian 3's Name (Last Name First Name)

Gen - Student's Gender

PickHNo - Student's Morning Bus House Number

PickAdd - Student's Morning Bus Address

PickApt - Student's Morning Bus Apartment Number

PickCity - Student's Morning Bus City

PickSt - Student's Morning Bus State

PickZip - Student's Morning Bus Zip

DropHNo - Student's Evening Bus House Number

DropAdd - Student's Evening Bus Address

DropApt - Student's Evening Bus Apartment Number

DropCity - Student's Evening Bus City

DropSt - Student's Evening Bus State

DropZip - Student's Evening Bus Zip

Eth - Student's Race/Ethnicity

Spec - Student's Special Codes

Parent Name - Student's Parent's Name (Last Name First Name)

Magnet Trans - If the student is a magnet transfer this will show the student's program code of 46, 47, 9E, 9D, 9F, 9B or it will show the student's SPED code of MGT, ZOD, or ZID.

If you need instructions for common column headers to be used, follow the link for Common Column Headers.

Bottom

Setup - The user may change the settings previously selected for running the program.

Export - Choose the file type that your vendor has requested.

• Comma-Quote or Fix-Length

A print servlet will appear with your chosen file. Right click to print or save.

Help - Takes you to the Help website for written instructions and instructional videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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