Picture Master

This program will allow you to upload pictures for your school or edit pictures that need to be replaced. This is completed from a data source (CD, Zip file, etc.) from the photographer. Pictures in the data source must be identified by the 7 digit student ID number for this update program to work.

Video How-to

Picture Master video

Menu Location

On the left navigation panel, select Student Master > Loaders > Picture Master.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this v value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Update - Student/Parent or Staff - choose whether you are updating or adding pictures for student/parents or staff

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Only Students with no Pictures - Check the box to only view students that do not have existing pictures displayed.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Grade - Student's grade of enrollment.

Student Name - Student's full name.

SIDNO - Student's identification number.

Homeroom - Student's homeroom teacher's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

To Update Existing Student Pictures One at a Time, Use the Following Steps

The screen will display two sections. Student or staff names meeting the criteria set in the setup box will be listed on the left. The right side of the screen will display the current

picture. Select a picture to replace the existing picture using the Choose File button.

Click the Choose File button to navigate to the location of the pictures file.

Select the picture based on the student ID. The new picture will display above the Choose File button.

Click the Update Picture button. The current picture will be changed.

Bottom

Setup - Click to go back to the Setup box.

Load From CD/Zip After clicking OK on the setup box, click this button.

• Click the Choose Files button, then choose the files you wish to upload to the Picture Master.

You can choose up to 4000 files, or choose a zip file that contains all files. Do not use any outside compression software such as WinZip, 7-Zip, WinRar, etc. if saving the picture file to

your computer.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

NOTE - Pictures must be named by the student ID number (7 digits) followed by .jpg. *Picture size is 120 X 120 pixels or wallet size.

After selecting the pictures in the file to import, click "Open".

Then click "Save". You will be notified when the pictures are imported.

Navigate back to Student Master to check that the pictures are attached to the students.

For Lifetouch website instructions, see below:

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Resources

Moving Lifetouch Images to JCampus: A guide on importing pictures from the new Lifetouch portal into JCampus.

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Student Master Main Page

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JCampus Main Page